CHAPTER 14 WRITING AND PRESENTING THE SYSTEMS PROPOSAL

EFFECTIVELY ORGANIZING THE PROPOSAL CONTENT WRITING THE PROPOSAL IN AN APPROPRIATE STYLE ORALLY PRESENTING AN INFORMATIVE SYSTEMS PROPOSAL PREPARING AN EFFECTIVE SYSTEMS PROPOSAL

MAIN SECTIONS OF THE WRITTEN SYSTEMS PROPOSAL: ORGANIZING THE SYSTEMS PROPOSAL 1. COVER LETTER 2. TITLE PAGE 3. TABLE OF CONTENTS 4. EXECUTIVE SUMMARY 5. OUTLINE OF STUDY 6. DETAILED RESULTS 7. SYSTEM ALTERNATIVES 8. RECOMMENDATIONS 9. SUMMARY 10. APPENDICES

BUSINESS STYLE OF WRITING  USE COMBINATION OF WORDS AND FIGURES TABLES—FOR PRESENTING STATISTICAL OR ALPHABETICAL DATA IN AN ORGANIZED WAY. LINE GRAPHS—SHOW TREND OR CHANGE OVER TIME. COLUMN CHARTS—DISPLAY COMPARISON BETWEEN TWO OR MORE VARIABLES OVER TIME OR AT A PARTICULAR TIME. BAR CHARTS—ONLY USED FOR SHOWING TWO OR MORE VARIABLES IN A CATEGORY OR CLASS DURING A SPECIFIED TIME. PIE CHARTS—SHOWS HOW 100 PERCENT OF AN ENTITY IS DIVIDED UP AT A PARTICULAR TIME PERIOD. SCHEDULING CHARTS—ARE USED FOR SCHEDULING THE PROJECT E.G. GANTT CHARTS, PERT CHARTS WRITING STYLE

 VISUAL AND FORMATTING CONSIDERATIONS USE WHITE SPACE USE HEADINGS AND SUBHEADINGS USE PAGE NUMBERS USE REFERENCES AND APPENDICES

GUIDELINES FOR USING TABLES AND GRAPHS  IF POSSIBLE INTEGRATE THE FIGURE INTO THE BODY OF THE PROPOSAL  INTRODUCE FIGURES IN TEXT BEFORE THEY APPEAR  DISCUSS THE FIGURES IN THE TEXT  PROVIDE TITLES FOR FIGURES, LABEL EACH AXIS, AND USE LEGENDS IF NECESSARY  DO NOT CLUTTER THE FIGURES. USE MORE THAN ONE FIGURE TO MAKE YOUR POINT CLEAR.

ORAL PRESENTATION SYSTEMS ANALYST MUST KNOW FOUR ELEMENTS AHEAD OF TIME:  AUDIENCE  TOPIC OF PRESENTATION  ALLOTTED TIME FOR PRESENTATION  EQUIPMENT AVAILABLE