Presentation on theme: "Writing Business Reports. Introduction Gives background of problem or assignment. Introduces the subject and shows why it is significant or important."— Presentation transcript:
Introduction Gives background of problem or assignment. Introduces the subject and shows why it is significant or important. Preview the main ideas and structure of the report. Establishes the tone and relationship with the audience.
Body 2-4 main points. Presents, analyzes, and interprets your research. Presents and supports conclusions and recommendations.
Close Emphasizes main points. Summarizes benefits of action. Reminds reader how pieces fit together. Specifies actions and responsibilities.
Principles of design Focus Balance Movement Unity Visual identity
Considerations Size –More room for more complex data or relationships Typography –Common font and style throughout document –Size shows level of importance Rules and borders –Use to separate graphic from text
Excel Charts A chart is a graphic representation of data in a worksheet May be placed on a separate page or embedded in the worksheet Excel can also create diagrams, illustrations of a relationship or concept
Chart Types Many types of charts are available –Bar –Line –Pie –Column Best type to use determined by type of data and relationship you want to show
Decisions, decisions, decisions List details? –Individual items of data List totals? –Instead of details Column and row labels
Components of a Chart X-axis Horizontal axis Used for categories Y-axis –Vertical axis –Used for values
Chart Toolbar Displays buttons used to modify charts To display, right click any toolbar, then click “Chart.”
Annual Incidence of Malaria in Mangalore YearNumber of Cases 19765064 19783500 19802500 19823000 1984200 198929 1990114 19921000 19944500 199612481
Research and Critical Thinking: Avoiding Human Error Report the facts as they are. Do not interpret lack of evidence as proof to the contrary. Do not compare non-comparable data. Do not oversimplify. Do not draw illogical cause-effect conclusions Beware of unreliable or unrepresentative data Do not think that conclusions are always necessary