The Office of the PCC Graham Hooper, Chief Executive Kent police Authority Association of Police Authority Chief Executives and Police Authority Treasurers’ Society Joint Seminar 13, 14 September 2012

Graham Hooper, Chief Executive Kent Police Authority Office of the Police & Crime Commissioner – Staff Structures Your chance for some …

This is a ‘you show me your staffing structures’ - sort of thing. Nothing prescriptive here – just sharing ideas. Local circumstances differ, ideas on ‘new’ police governance differ, the attitudes of members & officers differ – all this means organic structures will emerge. But notwithstanding the above, there may still be some commonality amongst us – and that’s worth capturing. Purpose Of This Session

On this issue, we all agree form follows function, but we need to have regard to the…. The ‘Chief Exec’s Dilemma’: Do nothing on staffing and have a PCC’s office not initially capable of fulfilling the PCC’s wishes OR Recruit/re-engineer the PCC’s office for Day 1 based on assumptions of what a PCC will need – only to find they don’t like it! Some Rambling Thoughts From Me on PCC’s Office Structure

The costs of police governance – the ‘love’ that not dare not speak its name? Why has arguably one of the most important issues to do with the success of these reforms been so little discussed? Hmm…. What do we have to grasp on to here? The famous PQ! Some Rambling Thoughts From Me on PCC’s Office Structure

Hey, I consulted with members and, yes, the force too on the size and shape the interim PCC’s office - and guess what they said? Some Rambling Thoughts From Me on PCC Office Structure

The position of forces/chief’s to emerging PCC offices is interesting here. Watch out for: Some Rambling Thoughts From Me on PCC’s Office Structure Atavism - ‘I’m losing staff so you should lose too’ The zero-sum game & and the ‘credit note’ arising from the end of police authorities The deliberate translating the costs of police governance into the emotional currency of police posts

The position of forces/chief’s to emerging PCC offices: The damaging consequences for the PCC of public ‘exposure’ to any plans to increase the costs of police governance (on the alter of ‘bobbies on the beat’) To what extent does the obvious conflict of interest a force has on this subject inhibit them from commenting upon it? Some Rambling Thoughts From Me on PCC’s Office Structure

PCC’s attitude to the size & shape of his/her office? Ideology? They may be predisposed to reducing the size of the PCC’s office – simply as an end in itself. A PCC may have already stated their intention to reduce the costs of police governance in their campaign (can’t/won’t go back on it even if business case suggests they should). Their own ideas of governance will have consequences upon the staffing structure (e.g. the ‘one organisation’ model) Some Rambling Thoughts From Me on PCC Office Structure

PCC’s attitude to the size & shape of his/her office? PCC’s may be very sensitive to public perceptions of the size of their office. All this means that it’s hard to have rational conversations about the costs of ‘new’ police governance. Some Rambling Thoughts From Me on PCC Office Structure

PCC Staffing Structure - The Picture in the Garden of England

General Admin Support Clerk (A) Modern Apprentice 1 Admin Support Officer (PT) (D) Modern Apprentice 2 Correspondence Officer (C) Research, Information & Analysis Officer 1 (G) Governance Officer 1 (F) Governance Officer 2 (F) Case Worker 1 (E) Case Worker 2 (E) Policing Standards & Integrity Manager (H) Communications & Public Engagement Manager (H) Office and Business Manager (F) Governance Manager (H) Communications Officer (D) Public Engagement Officer (F) Police & Crime Commissioner Deputy PCC Deputy PCC PA to PCC & DPCC (D) Chief Executive Chief Executive PA to Chief Exec & Chief Finance Officer (D) Chief Finance Officer Chief Executive’s recommended Office Structure to support the Police and Crime Commissioner Research, Information & Analysis Officer 2 (G) Kent

PCC Staffing Structure - The Picture in the Garden of England For more information contact: Graham Hooper Chief Executive, Kent Police Authority Tel:

PCC Staffing Structure - The Picture in the Garden of England What does your future hold? We’re about to jump through the PCC portal!

Avon & Somerset Draft Interim Office of PCC Structure from 22 November 2012 Version 3 – September 2012 PA to PCC, DPCC Chief Executive & CFO Executive Officer

Chief Executive / Monitoring Officer (0.9) Business Support Manager Administrative Support Officer (20 hours) Administrative Support Officer Policy & Performance Manager (0.9) Policy Officer Head of Partnerships (24 hours) Head of Engagement & Communications Policy Officer - Engagement Treasurer / Deputy Chief Executive (0.8) Cambridgeshire Police Authority – Executive Team Becomes Chief Finance Officer under Schedule 1 PR&SR Act Role also developing to be increasingly outward- facing for commissioning approach Becomes Chief Executive under Schedule 1 PR&SR Act 2011 and overall lead for commissioning approach New additional resource to provide resilience in direct administrative support for Commissioner and across team Previous Committee support roles refocused on broader decision-making support and understanding linkages with commissioning Role refocused on broader partnership working and strategy-setting through strategic and needs assessments and Police and Crime Plan development Previous engagement officer role bolstered and broadened to provide stronger linkages between engagement, policy and governance Current focus on transition project management and policy development Partnership working towards joint commissioning approach Refining focus of team as this develops

Chief Executive Chief Finance Officer (CFO) & Deputy Chief Executive Finance Office Manager & PCC Support PCC’s Executive Assistant Admin Support and PA to PCC, DPCC & Ch Exec Admin Assistant Administration & PCC Support Performance & Research Officer Performance & Research Assistant Chief Executive (internal) – Governance & Policy Governance & Policy Contracted Media Legal Audit (Internal & external) Secondments From Probation From Force (P&C Plan) Partnered With Probation – Preferred Provider Assistant Commissioners? (volunteers?) Contracted, temporary appointments, secondments & partnered Assistant Chief Exec (External) - Partnerships Local Auth & Criminal Justice Partner Liaison Consultation, Communications & Community Support Officer Consultation, Comms & Communities Performance Focused Cleveland

PCC CEO OPCC Executive Support Strategic Management Chief Financial Officer Deputy CE Performanc e Community Engagement & Partnerships Business Support Strategic HR Support Strategic Legal Support PA Communications/media Executive Support Treasury Management Audit/Budget Business Appraisal IT Estates VfM Asset Management Budget Management Data Protection Standards Pension Forfeiture Paralegal Support Complaints FoIA Governance/Decision Sheets Committee Support Info Management Records Management Customer Contact Environment/sustainability Functional/technical HR Community Engagement Partnership ICV Consultation Scrutiny Performance Analysis HMIC/Audit & Learning NCRS Policy Planning and collaboration Commissioning Strategic Risk Management Equality & Diversity Children & Safeguarding ?Criminal Justice? Victim Care Customer Service Devon & Cornwall FOR COMMENT

Dorset Chief Executive Chief Finance Officer PA to PCC Executive Support Officer & ICV Scheme Administrator Commissioning & Partnership Manager Community Engagement Officer Media & Communication Manager Administrative Support Officer Information Research Officer and Data Analyst

Dyfed-Powys

Chief Finance Officer Office of the PCC Chief Constable Deputy Chief Constable Gloucestershire

Greater Manchester

Humberside Functions of the Office AssuranceStrategy / PlanningFinance, Governance & AdministrationRelationships & Public Functions: Environmental scan, needs assessment, Police and Crime plan, Policy / strategy development with Force. Functions: Assurance / performance framework (risk based) Force and partners, evaluation of outcomes. “Force, CSPs and CJS efficient and effective?” Functions: Single point of contact for local delivery (people, partners & stakeholders) inc media / communications Functions: Financial monitoring, management & planning. Functions: Records, publication & transparency, office management inc postbag, liaison with panel etc.

Chief Executive / Treasurer Merseyside Police Authority Deputy Chief Executive / Monitoring Officer Performance Manager Policy & Performance Officer Policy & Performance Assistant PA/Member Services Officer PA to Chief Exec/Treasurer PA to Deputy Chief Executive Assistant Treasurer Internal Audit Manager Principal Auditor x 2 Senior Auditor x3 Principal Officer Communications s & Media Committees & Admin Manager Principal Officer Citizen Focus Communications & Engagement Officer x 3 FTE Vacant Communications Assistant Deputy Committees & Admin Manager Admin Officer Clerical Assistant* * - Providing Assistance across Unit Merseyside Projects Officer

Staffordshire

Deputy PCC? Senior Policy Officer – p/t Police and crime plan Operational policing Performance Research/ analysis Chief Finance Officer – p/t Audit Committee OPCC finances Force / Partner financing Communications Manager Comms strategy Press and media Publc Engagement Support Officer Complaints oversight Equality and diversity Force HR issues ICV Scheme Manager – p/t Oversee ICV Scheme PA/Support Officer PA/ diary for PCC/DPCC FOI Website / Press support OPCC DRAFT STRUCTURE – DAY 1 November 2012 Partnerships Policy Officer Partnership working Commissioning Chief Executive Support PCC Strategic planning Links with COG Business planning PCC ICV Volunteers. Approx 50 volunteers for custody visiting Policy Officer – p/t Post Transition projects Consultation Policy Support p/t – part time Current staff = 8.2 FTE PA/ Office Manager PA CEX/CFO Office management Complaints / contact log Surrey

Wiltshire