OAKS Online Overview 2008 – 2009

Site Dedicated to OAKS Online Resources are organized by user-type OAKS Online news and important updates Download Secure Browsers (installation instructions and FAQs) Access Practice Tests Leave feedback for the Help Desk via the new anonymous survey

New Role Designations STC – School Test Coordinators/program administrators/principals –Creates TA’s and TTs within their institutions –Create test sessions, administer tests, view reports, assign student test accommodations – all within their institution TA – Test Administrators –Create test sessions, administer tests, view reports and assign student test accommodations within their school TT – Test Technician –Create test sessions, administer tests, assign student test accommodations within their school

Web based form for changing existing user information Add New User or Modify Existing Users Users may be added or updated by uploading a.csv file or entering information in fields on the website. Reminder: All users (except DSA & DTSA) were deleted from UMS and must be re-added for the school year Set Student Test Settings and Accommodations Assign default test language, print size, and other accommodations for individual students through UMS. Batch upload (multiple students) Web form (single student) A student’s default settings can be modified by the TA on a test-by-test basis through the TA Interface.

Create sessions in advance of testing Sessions can span one or more days Sessions may include multiple grade/subjects –Same test (grade/subject) can exist in multiple sessions –(Ctrl + click) to select multiple tests for your session Upon TA login: All current sessions are automatically reopened (students will still require approval) Past sessions may be reopened for additional use May administer multiple test sessions simultaneously View students currently testing across all open sessions via the “All Sessions” tab Targeted Up students need to test in a session containing the targeted up grade level (i.e. A 5th grader targeting up would have to test in a session containing the 6 th grade test).

Approving Students in Your Session  Approval is now done on a test-by-test basis within a session (in sessions with multiple tests, the Approve Students screen is specific for an individual test - subject and grade). Use the drop-down to view students waiting to be approved for a different test in your session (see above).  “Approve All” approves all students for that test, not all students in all open sessions  TAs can “Deny” a student entry into a session, examples of reasons to deny students would be if they have incorrect information or are not physically present in the session Assign Test Language, Print Size, Other Accommodations, and Modifications –Students may change print size for individual items after test starts with the zoom feature –Cannot change a student’s test language once they have started that test –Only available languages for that test are displayed in drop-down (i.e. Spanish will not be displayed for Reading tests) –Other accommodations for students on IEPs (“None”, “One or More”) –Record Modification Codes (invalidates test)

TA Workbook Displays Session (high-level details) Current Sessions Past Sessions Future Sessions “Details” displays all test history for that session “Manage” navigates to that session Manage Sessions Monitor student test activity for current day in Active Sessions Ability to pause/resume individual student tests or all tests in a session Automatic or manual screen refresh Tests started in one session can be continued in another Print session information Approve student requests for printed passages Always use the LOG OUT button (Do NOT simply close the browser to exit)

[Go] to Details from Current Sessions or Manage Sessions tab to view all student testing activity for that session (including past tests) Students appear in session in which they complete the test Shows returning students, location in test, in review, complete (score) Student information can be sorted by any field Student test activity information is now located in session in which student complete their test and is available to the TA for that session.

Available in User Participation Reports, UMS, and TA Interface Search by SSID (searching by partial SSID not permitted) Displays student record information (Grade, Name, Resident District, etc.) Searches all students in state It may take up to two business days for students to appear in OAKS Online after their SSID record is updated on the ODE website

1. All secure browsers use a Mozilla Firefox build 2. Error message displayed when local internet connection is disrupted (prevents “hanging” tests and white screens with no options) 3. Portal contains download instructions for each browser and recommendations for network installation (network user guide coming soon) 4. New icon to differentiate from previous years secure browsers Note: End of life year for Mac 9 and Windows 98 and Windows ME (Windows 2000 will enter end of life support in ) Force Quit commands are available in the OAKS Online User Guide and the Test Administration Manual

Login Process 1. Login using First Name, SSID, Session ID 2. Confirm identity – Is This You? –First Name (same as in SSID upload), Enrolled Grade, DOB, School, SSID 3. Select Test –If logging into a math session, will only see math tests –If logging into multiple subject session, will see multiple subject tests 4. TA Approval required to start test 5. Is this your test? /3 4 5

New for –Three levels of Zoom (text and graphics) –Strikethrough (graphics are grayed out) –Passage highlighting Highlights text only Tables, graphics and poems are images and text in images cannot be highlighted –TA approved passage printing –Keyboard navigation from start to finish of student testing –Ability to comment on questions at the item-level –Tools persist within page (disappear upon navigation) –Item-level (not page-level) marking for review Same as –Drop down menu for navigation –Periodic table and Math Reference sheet (no calculator)

1. Student clicks print icon next to item and pop up message appears 2. Alert appears on TA screen indicating unresolved print requests 3. Print request approval/denial window and instructions. Passage text is hidden from TA 4. Print dialogue box appears after TA clicks on “Print and Close” For security, passages are not saved locally on the TA machine and printing failures that occur after TA clicks “Print and Close” require student to resubmit request.

1. Header appears on each page with name and SSID 2. Bookend cover sheets with Name and FERPA warning 3. Printed passages contain title and copyright information 1 2 3

Next test opportunity is available the next day (opportunities reset nightly, not after 24 hours) Tests expire after 45 calendar days (from start) Student tests time out after 20 minutes of inactivity (automatically logged out) TA sessions will time out after 10 minutes of no TA or student activity

Students receive a score report immediately after submitting their test. Note: Practice Tests are not scored.

1. Practice tests require Mozilla browser (link to download on login page), link also in secure browser 2. Public access: May be taken independently ( as “Guest”) or as part of a group with TA 3. Select test: Test takers select test, grade level, subject, language and print size 4. Unscored: Practice tests are adaptive, items long and not scored

Mozilla Firefox must be used for student component (practice test) of the training environment. Available to TAs, STCs only Become familiar with TA and Student Interfaces Accessible from the OAKS portal Mirrored after Operational Test - Tests will not expire - No time delay between tests - 1,000 opportunities - Score will be suppressed TAs use the Training Site’s TA Interface to create sessions for student practice tests (optional) Each TA logs in to TA interface and student interface with their own login - No “fake” training students needed - Your student accounts are Grade 10 - No Secure Browser needed (but must use Firefox)

1.Link to User Reports from portal 2.Generate Your Report: Select district and school TA and STA have access to students in their school DSA and DTSA have access to students in their district *Student records belong in current resident district Report Includes: Number of restarts and restarts <20 minutes Expiration date Last activity date Date started and completed Opportunity Result ID (unique) Sort by name or SSID 4. Export to Excel or Print 3 ­ Dashes indicate student has not yet tested. ­ SSID info is updated daily (nightly). ­ Test activity updated when report is generated (no refresh) 4

From the portal, click “OAKS Online Assessment Results Reports” 2. Log in with your authorized user account 3. Click “Manage my student rosters” on the “Select a Test Grade and Subject” page 4 4. From the “Manage My Rosters” page, select the following from each of the drop-down lists: Current school year ( ) Your district Your school “Add Roster”

From the add rosters page: 1.Enter a Roster ID (unique) and Roster Name (any name) 2.Select a teacher to associate with this roster 3.Select a subject to associate with this roster 4.Select the grade(s) you want to obtain a listing of students from 5.Select available students to move into this roster and click the >> button. The students selected will appear in the right-hand box. 6.Click [Save].

Additional information: Shows average scale scores at this time last year on online score reports and dashboard Shows scale scores for score reporting categories Please remember that the only source for official scores is Student Centered Staging. Information from online reports may only be shared as preliminary information.

“How much is an individual student’s test score increasing from year to year?”

“Are students scoring higher this year than last year?”

OAKS Online (UMS, Reporting, Technical Support), Contact your Regional Assessment Support Partner (Kristine Keizer, Angie Wyscavar), , or AIR Technical Help, , Student SSID, Name, Grade level login issues - Ruth Mann, x3267, Testing resources, forms, manuals,