Professional Group Presentations Presentation Techniques

Structure vs. Communication Common complaints –Unstructured/Unprepared –Poor speaking skills –Unprofessional attire – Too long

Audience Analysis Analyze your audience Demographics Job/Role Analyze the occasion Formal Informal

Structure vs. Communication Good communication requires a structure –Such as a skeleton –Organize your thought into a pattern (topical/chronological/etc.) –Support your points with specifics –Construct an introduction –Construct a conclusion

Designing Your Speech: Organizing Your Ideas principle of redundancyBase organization on the principle of redundancy Speech framework: IntroductionIntroduction - tell them what you are going to tell them BodyBody - tell them ConclusionConclusion - tell them what you have told them

Organizing the Body Outlining principles Main ideas Main ideas – speech’s subtopics Subordinate ideas Subordinate ideas – function as amplification for subtopics

Organizing the Main Ideas Each main idea has subordinate ideas that support it Example Topic: Baking cookies 1 st Main idea1 st Main idea: Find needed ingredients and utensils Subordinate idea: Subordinate idea: needed ingredients Subordinate idea:Subordinate idea: needed utensils

Organizing the Main Ideas into a Pattern What pattern has been used? Topic: Baking cookies 1 st Main idea: Definition of term1 st Main idea: Definition of term Subordinate idea: needed ingredientsSubordinate idea: needed ingredients Subordinate idea: needed utensilsSubordinate idea: needed utensils 2 nd Main idea: Mixing ingredients Subordinate idea: First mix wet items Subordinate idea: First mix wet items Subordinate idea: Mix dry items Subordinate idea: Mix all together 3 rd Main idea: Bake Cookies Subordinate idea: place on greased cookie sheet 1 “ apart Subordinate idea: Bake at 350 degrees until brown around edges Subordinate idea: Place finished cookies on rack and allow to cool 10 minutes before serving

Beginnings and Endings The introduction Gains the attention of the audience Makes the audience want to listen to your speech Establishes speaker credibility Provides the audience with an overview of the subject

Preview and Conclusion The preview After the introduction, lets your audience know what you will be discussing Should correspond to your purpose statement Motivate the audience to continue paying attention The conclusion Review the material covered Ends with a solid clincher

OUTLINE FLOW CHART TITLEINTRODUCTION The Introductory paragraph sets the tone for the paper and includes an attention getter, establishes credibility, and ends with a one sentence declarative thesis statement. The Introductory paragraph sets the tone for the paper and includes an attention getter, establishes credibility, and ends with a one sentence declarative thesis statement. Transition to BODY of speech BODY First Main Point -Sub points with supporting materials from text -Sub points with supporting materials from text Internal Summary to Second Main Point Second Main Point -Sub points with supporting materials from text -Sub points with supporting materials from text CONCLUSION The last paragraph of your paper includes a restatement of the Thesis, closing comments, and an CLINCHER to conclude the paragraph. The last paragraph of your paper includes a restatement of the Thesis, closing comments, and an CLINCHER to conclude the paragraph.

Speaking With Style Speech Delivery: –Verbal communication –Non-Verbal Communication –Visuals: Types Design How to Use –Speech Design: Structuring your presentation

Speaking With Style Speech Delivery: Your delivery is how you say what you say…it is the verbal and nonverbal components of your speech

Speaking With Style Verbal communication –Choice of words Jargon Slang –Grammar –Enunciation –Speech Fillers More on next slide about this… –Vocal variety (pitch/volume) –Speedy speakers

Confused Communication Speech FillersSpeech Fillers confuse the listener, with the message becoming garbled Speech FillerA Speech Filler is anything that interrupts the message and can include: –UM –UH –OKAY –You Know –So then –Now… We will be addressing this issue more in depth later this evening.

Speaking With Style Non verbal Communication –What are you doing with your body????? Body language speaks volumes –Posture –Hand gestures –Facial expressions –Eye contact –Dress/appearance –Body movement/use

Speaking With Style Non verbal Communication –What are you doing with your body????? NO TOUCHING YOUR BODY -we know you love yourself, just don’t show it by hugging it or anything else. No fig leaf stance No tapping fingers/toes Eyes should always be on the speaker…not out the window, on the floor, on your nails… Hands should be used to emphasis your points, or better show your visual

Group Manners Matter All for one and one for all –Group introductions –Transitions between speakers –Attention on current speaker –NV: You communicate even when not speaking –Coordinate use of visuals and materials

Speaking With Style Visuals: Charts Models Objects Electronic Media –Power Point Presentation –HTML –DVD/Video –Pictures (scanned/Internet) Drawings

Speaking With Style Preparing/Designing Visuals: Make sure visual aid is large enough to be seen –Size 24 Font for PPP Use visual only if it supports, or clarifies your topic –Choose a visual that best “makes visual” your topic KISS: Keep It Simple…Simon Professional style is key –NO HAND PRINTED POSTERS –NO LAST MINUTE, HURRY UP AND GET IT DONE OBJECTS/MATERIAL

Speaking With Style Use of visuals should be fluid with your topic –Use visual as a support to the speech, not the center=piece of your presentation Show only when needed-turn off when not in use Maintain eye contact with your audience, not the visual aid Talk to your audience, not your visual aid DO NOT PASS VISUAL AROUND THE ROOM

The end