MSOffice WORD 1 Microsoft® Office 2010: Illustrated Introductory Part 1 ®

Objectives: Identify parts of the Word screen Name and save a document Key text into a document Edit text Insert footer & header. Adding a Hyperlinks. Print a document Close a document 2 Microsoft® Office 2010: Illustrated Introductory

Microsoft Word 2010 Microsoft Word 2010 is a word processing program that makes it easy to create a variety of professional-looking documents, from simple letters, research papers, business cards, CV, financial reports, and other documents that include multiple pages of text and formatting. 3 Microsoft® Office 2010: Illustrated Introductory

Opening a new document 4 Microsoft® Office 2010: Illustrated Introductory

The Word screen contains 5 Title bar Quick Access Toolbar Ribbon Document pane Start button and Status bar Scroll bars Word screen Microsoft® Office 2010: Illustrated Introductory

The title bar displays the name of the current document or file. The bar at the top of the screen is called the title bar. 6 Word screen Microsoft® Office 2010: Illustrated Introductory

The status bar displays the current page and total page count. Scroll bars move a document up and down or left and right on the screen. 7 Word screen Microsoft® Office 2010: Illustrated Introductory

The Quick Access Toolbar is a customizable toolbar for easy access to your most commonly used command buttons. 8 Word screen Microsoft® Office 2010: Illustrated Introductory

The Ribbon is a panel that organizes commands into tabs and groups. 9 The Ribbon is designed to help you quickly find a button, which is a small icon that can be clicked to perform various tasks. Group Button Tab Word screen Microsoft® Office 2010: Illustrated Introductory

Naming and saving documents. File management includes: Creating and organizing folders so that work New Perspectives on Microsoft Office 2013 can be easily saved and located. 8 Saving the document 10 Microsoft® Office 2010: Illustrated Introductory

A folder is an item that helps you organize files. To create a new folder, click the Office Button and choose Save As. 9 Saving the document 11 Microsoft® Office 2010: Illustrated Introductory

To save a document with its current name, click the Save button on the Quick Access Toolbar. If you want to rename the document, use the Save As command. 10 Saving the document 12 Microsoft® Office 2010: Illustrated Introductory

You should save your document every 5 to 10 minutes to protect your work from being lost. Use the Save As dialog box to name and save a document so that you can find it and work on it again. 13 Saving the document Microsoft® Office 2010: Illustrated Introductory

In a Word document, you can… 14 Edit text. Delete text. Correct spelling errors. Undo or redo actions. Print and close a document. Word features Microsoft® Office 2010: Illustrated Introductory

Change the font and font style to make the text clearer and easier to read, and to enhance your document. 15 Text Editing Microsoft® Office 2010: Illustrated Introductory

A character is an individual letter, number, symbol, or punctuation mark. 16 Examples of characters: J12©? A font is the unique design of a set of characters. The automatic, or default, font in Word 2007 is Calibri. Font size refers to how large or small characters are. Font size is measured in points. Arial Examples of fonts: Calibri Cambria Examples of font sizes: 18pt.24pt. 32pt. Text Editing Microsoft® Office 2010: Illustrated Introductory

Font style refers to effects such as bold, italic, and underline. Examples of font styles: Bold Italic Underline Apply these effects to words and phrases to add emphasis. 20 Text Editing 17 Microsoft® Office 2010: Illustrated Introductory

To modify font, style, and size, open the Font dialog box. 18 Text Editing Microsoft® Office 2010: Illustrated Introductory

To make text stand out and enhance a text, or make it better, apply special formatting to characters. 19 Some special effects include strikethrough, shadow, andALL CAPS. Text Editing Microsoft® Office 2010: Illustrated Introductory

Utilize the Format Painter to copy multiple formats from one part of a document to another. To copy a Format to one location click once. To copy Format to multiple locations, double click. 20 Text Editing Microsoft® Office 2010: Illustrated Introductory

Paragraph alignment dictates how paragraphs are aligned on a page. Align Left, Right, Center, and Justify Line spacing allows you to change the space between lines and paragraphs. 21 Text Editing Microsoft® Office 2010: Illustrated Introductory

Lists and outlines are an effective way to organize information in a document. 22 Text Editing Microsoft® Office 2010: Illustrated Introductory

A numbered list indicates that items in a list should be viewed, or performed, in a particular order. A numbered list is a list of items that appear in a particular sequence. Each item is preceded by a number or letter. 23 Text Editing Microsoft® Office 2010: Illustrated Introductory

In a bulleted list each item begins with a bullet to call attention to it. Bullets are symbols, shapes, or images such as dots, diamonds, or arrows. Use a bulleted list if it does not matter in which order the items in the list are displayed. New Perspectives on Microsoft Office Text Editing 24 Microsoft® Office 2010: Illustrated Introductory

Buttons on the Ribbon 25 Microsoft® Office 2010: Illustrated Introductory

A footer contains text that appears at the bottom of every page, such as page number. A header contains text that appears at the top of every page, such as the student’s last name and the page number. 26 Inserting Footer & Header Microsoft® Office 2010: Illustrated Introductory

Finding and Replacing Text The Find and Replace feature in Word allows you to automatically search for and replace all instances of a word or phrase in a document. You can use this feature by Find command in Home tab. 27 Microsoft® Office 2010: Illustrated Introductory

Finding and Replacing Text 28 Microsoft® Office 2010: Illustrated Introductory

Checking Spelling and Grammar When you finish typing and revising a document, you can use the Spelling and Grammar command to search the document for misspelled words and grammar errors. 29 Microsoft® Office 2010: Illustrated Introductory

A wavy red line under a word indicates that the word may be misspelled. Use Spell Check 30 Checking Spelling and Grammar Microsoft® Office 2010: Illustrated Introductory

Checking Spelling and Grammar 31 Microsoft® Office 2010: Illustrated Introductory

Adding Hyperlinks A hyperlink is text or a graphic that, when clicked, “jumps” the viewer to a different location or program. You can add Hyperlinks to specific text by Insert tab >> Hyperlink 32 Microsoft® Office 2010: Illustrated Introductory

Adding Hyperlinks 33 Microsoft® Office 2010: Illustrated Introductory

To print a document, first choose Print Preview. 34 Print Preview allows you to see the page as it will appear when printed. Printing the document Microsoft® Office 2010: Illustrated Introductory

Once you are satisfied with the document, click Print to open the Print dialog box. 35 Use the Print dialog box to make choices such as the number of copies, or which printer you will use. Printing the document Microsoft® Office 2010: Illustrated Introductory

After you have finished and saved your work in a document, you can close it. 36 To close a document, use the Close command in the Office menu. You can also close a document by clicking the Close button. Close closing the document Microsoft® Office 2010: Illustrated Introductory