1 Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. Agenda –1/29/2014 Monday- Unit 51 Howard J Rattliff, Jr. – Principles of Technology - Course #

2 Microsoft Word Modules 1/29/2014 Unit #51 - Wed: Today’s Summary Objective: 1)Introduce the use of Columns advanced feature Key Goals: Intro formatting control in Word that are used for Column Formatting needed for creating a Newsletter Key Products and Experiences: 1.Newsletter / Brochures or Pamphlets created using Word 2.Resume’ assignment due Feb 17 th. See chart #3

3 Graded Assignment – Prepare a Resume’ by Feb 17.  What is a resume’ ?  Use Word to prepare a short document 1 – 2 page professional resume’ describing your education, work history, etc.. The document should be prepared well enough that you can use it when you are applying for a job  Format for an intern / other uses. Desired position/ List of academic achievements/ no GPA/ technical achievements/ interest (clubs and civic affiliations).  Due February 17, 2014, as part National Engineers Week National Engineers week. As a part of that celebration, during the week of February 17 –February 21, 2014, Lockheed Martin engineers from our Grand Prairie, Texas will be visiting UME Prep on Tu/Th in various classes.

4 Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. 4 Legend: Instructor Class Individuals Assignment/ Discussions SME = Subject Matter Expert Unit 51 Agenda,, Rm On Campus Dress: Business Casual StartEnd Topic/Discussion Teacher / Instructor Duration Time Elapse Time Counter 1:251:30 Meeting Final Checks (and Dial in - Not Applicable) Howard Rattliff 0:00 1:30 > -- Welcome - Introductions of any Guests? Howard Rattliff 0:00 1:301:35 Class Roster (1st 5 minutes of Class) - Howard Rattliff 0:05 1:35 Agenda for Today & Logistics Howard Rattliff 0:000:05 1:351:40 1.Overview 2.Today’s Class Objectives: Newsletter and Desktop Publishing in Word Mr Rattliff 0:050:10 1:401:45 Quick Review Last Lesson / Questions from Prior Class? CLASS 0:050:15 1:451:50 Q-3-1 Pop Quiz results - Feedback CLASS Exercise0:100:25 1:502:10 a. Working with Reports in Word b. Advanced Formatting Features: Page breaks / references and citations in Word H Rattliff 0:150:40 2:102:20 Newsletters CLASS 0:10 0:50 2:202:25 Next steps and assignments (Unit 52 – Wednesday 1-31 Howard Rattliff 0:050:55

5 Reading Assignments – No Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. You can visit Web resource at Word tutorial found at to perform some practice exercises using the some of features discussed. to perform some practice exercises using the some of features discussed. Shortcut -- Use F5 (function key) key shortcut and ESC (Escape key on keyboard to toggle Display Modes between Normal View and Slide Show View modes in Powerpoint Supplemental Learning Aids -

6 Project Assignment Due Wed 1/29 -- Process Flow Diagram  Due on Wed 1/29  Develop a process flow diagram that could be used to describe the process of producing envelop labels for shipping to or place on letters.  Name  Street  C/S/Z  Use whatever type label size or arrangement you would like (there are a variety. Some are 2 column /3 column Avery labels are very common)  Add decision blocks/ merge operations/ source file and target file and associated field header info etc that are critical to the operations.

7 Show and Tell - Labels Examples & Discussion  Label types (Avery 5160’s are very common) 1” x 2.63” or 30 per pg.  Many Other Sizes e.g 5663 are 2” x 4.25” or 10 per page  Typical Information (Full name/Address/ C/S/Z)  Real World Applications and Uses?  Envelopes – 20 lb Security Standard 3 5/8 ” x 6 ½ ” and Business 4 1/8 ” x 9 ½ ”

8 Review of Word – New Document Features and Creation  Template Categories Commonly Used in Word  Publications:  Directory, Brochures, Newsletter  Reports:  Professional, Contemporary, Formal  Letters and Faxes  Elegant, Contemporary, Letter Wizards, Mailing Label Wizard  Other Documents:  Resume’  Webpages:  Wizard

9 Label Merge Process Flow Diagram (using label wizard) ( using autoshapes in Powerpoint to draw boxes) Start Word Start 1.Select Label Avery 5663 Size 2”x 4.5” Create using a Mail List ? Y N Single Page of Labels Target *.docx RAM Word formatting 1.14 pt letter size 2.Align Left 3.Mail Address Multiple Documents Hard drive etc Stop Print Doc Y N Doc Open New Word doc using Template Label Wizard or Show Wizard menubar Use New Doc ? Y N A A Alternate Process (Not for mail list) 2.Arrange label (1 st label) / Select the List / Use an Existing list 3.Select and insert merge field Codes in 1st 4.Format Fonts and Size and Field Spaces For instance: Firstname Lasthame 5. Propagate Labels 6. Merge Manual input Logic Decision (Boolean) Key Step Process Block 1- N Different Addresses Logic Decision (Boolean) Loop (Do Loop) Comments in Box with Dash lines Storage Drive / Hard drive /USB etc Connector Notation: i.e. A to A B to B and C to C etc. Save to HD There is No Undo or Redo

10 Newsletters in Word - Exercise Go to Word and open a new doc. We will review the basics of creating a Newsletter design– Portrait layout Use Format/column command to insert multi-column doc –Toggle to apply to whole document or a portion ( 2, 3 column formats) Use View Header to add logo/ Title / date of publication Use Footer at add page 1 and notifications/copyright etc. Design – create the layout. 1. Letter from Editor 2. Current Events, 3 Future Events 4. Membership news, 5. Pictures and Letters Content creation and insertion/Editing/ Publishing and Distribution Archive newsletters/save template for reuse weekly /monthly /quarterly etc. Word is good for simple newsletters. –An actual desktop publisher software program more suitable for advanced Newsletters such as MS Publisher/ Scribus (opensource software)/Interleaf/ Adobe Pagemaker

11 Adobe Software Product Family Pagemaker – to manage overall page layouts Framemaker – large catalog and manuals design and production management (for instant aerospace and defense industry tech manual publishing (drawings and schematics and diagrams, etc. Acrobat – for lettering design and font designs and standards & Pro /digital publishers Digital Publishing Suite (bundled software package Photoshop – photo editing and image control Dreamweaver - to publish and manage on website moid=KAWQI publishing-suite-family.html?promoid=JOLIU Adobe Shockwave Player Acrobat Adobe AIR

12 Technology Career Words of the Day  Professionalism – the conduct (look/actions), skill, good judgment, and polite behavior that is expected from a person who is trained to do a job well  Intellectual Curiosity - a desire to know more than the basics or the common knowledge; you want to LEARN so you (and maybe others) can benefit from the knowledge; something to challenge you and make you think about problems and issues, and how to communicate with others about those issues and possibly resolve them. Ref: Answers: Social Science/Psychology  Design Review  Thanks for remembering my feedback speech. Bottomline "Feedback is the breakfast of Champions". Makes you great by opening opportunities to learn! Unfortunately I cannot review you work now as it would be unfair to the others although I do applaud your request. All I could do is say either yes or no. No but I would suggest that you solicit input from someone such as you parent or someone like Mr Horton who worked at Bell Helicopter or Mr Shafer and ask for ideas or suggestion. Normally by talking it about it with someone you or they will also identify some errors or suggest making some improvements to the overall end product. In the tech world we call this a design review or walk-thru. In the engineering world we conduct several design reviews just to successfully produce one product or piece of software.

13 Frequently Used Features / Concepts in Word 1.Inserting Comments – Similar to Excel – You can hide or view them (a so-called - toggle feature). Place cursor in area of document that you want to add a comment. Select Review/add comment button 2.Go to section WD 1.3 of book – Concept Preview and Developing a Document. 1. PLAN Start 2. Enter3. Edit4. Format 5. Preview and Review6. Print Stop Multiple Documents = summing junction Recursive operations 1 to n

14 Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. 14 END

15 Supplemental Materials

16 1.“Save As” command in Word View File Extensions