Programming & Planning for International Student ORIENTATION

Presenters Ghazala Khan Michigan State University Ravi Ammigan Michigan State University Sandy Kidder Lansing Community College Tami Renner Michigan State University

Agenda Introduction Introduction Scheduling Scheduling Budgeting & Fundraising Budgeting & Fundraising Event Planning Event Planning Staff Recruitment & Training Staff Recruitment & Training Publications & Communication Publications & Communication Large vs. Small Campus Orientation Large vs. Small Campus Orientation Q & A Q & A

Introduction Objective of Presentation Objective of Presentation MSULCC Total Students45,00018,000 Total Int’l3, %3% Fall Orientation65050 Introduction to Programming & Planning Introduction to Programming & Planning Overview: Large vs. Small campus Overview: Large vs. Small campus Identify ways and adapt to your campus Identify ways and adapt to your campus Quick Facts & Figures Quick Facts & Figures

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Scheduling Selection of dates for orientation Selection of dates for orientation Venue reservations Venue reservations Early/Arrival dates (I-20) Early/Arrival dates (I-20) Coordinate schedule with AOP Coordinate schedule with AOP Timeline for publications (communication piece to follow later) Timeline for publications (communication piece to follow later)

Budgeting & Fundraising Determine budget Determine budget  Distribution of budget for specific events, advertising, etc.

Budgeting & Fundraising Determine budget Determine budget  Distribution of budget for specific events, advertising,etc. Identify potential sponsors Identify potential sponsors Create plan for sponsor ask - $$, incentives, and prizes Create plan for sponsor ask - $$, incentives, and prizes

Budgeting & Fundraising Determine budget Determine budget Distribution of budget for specific events, advertising,etc. Distribution of budget for specific events, advertising,etc. Identify potential sponsors Identify potential sponsors Create plan for sponsor ask - $$, incentives, and prizes Create plan for sponsor ask - $$, incentives, and prizes Visit Visit

Event Planning Identify information sessions Identify information sessions Identify presenters Identify presenters Logistics – rent equipment, food, refreshments, etc. Logistics – rent equipment, food, refreshments, etc. Coordinate social activities – welcome dinner, ice cream social, restaurant hops, etc. Coordinate social activities – welcome dinner, ice cream social, restaurant hops, etc.

Volunteer Recruitment & Training Assign OISS staff to tasks Assign OISS staff to tasks Recruit volunteers Recruit volunteers Assign volunteers to tasks and responsibilities Assign volunteers to tasks and responsibilities Train volunteers Train volunteers Provide incentives to volunteers Provide incentives to volunteers

Publications and Communication Internal Communication Staff meetings & Staff meetings & Training Training Extranet Extranet

Publications and Communication Internal Communication Staff Meetings & Staff Meetings & Training Training Extranet Extranet External Communication Orientation/Reminder Letters Orientation/Reminder Letters Mass & distribution lists Mass & distribution lists Websites Websites

Publications and Communication Internal Communication Staff Meetings & Staff Meetings & Training Training Extranet Extranet External Communication Letters Letters Mass & distribution lists Mass & distribution lists Websites Websites Publications Publications

Publications and Communication Internal Communication Staff Meetings & Staff Meetings & Training Training Extranet Extranet External Communication Letters Letters Mass & distribution lists Mass & distribution lists Websites Websites Publications Publications Posters & flyers Posters & flyers

Publications and Communication Other Tools Photo database & slideshows Photo database & slideshows Feedback Feedback

Large Vs. Small Campus SCHEDULING Selection of dates for orientation Selection of dates for orientation Arrival Dates (I-20) Arrival Dates (I-20) LCC combines the two orientations LCC combines the two orientations Timeline for publications Timeline for publications BUDGETING & FUNDRAISING Very small budget Very small budget No fundraising No fundraising Volunteers and on campus services Volunteers and on campus services

Large Vs. Small Campus COMMUNICATION Letter of admission to student Letter of admission to student Campus-wide Communication Team Campus-wide Communication Team Reply to individual inquiries Reply to individual inquiries Feedback – evaluations from participants Feedback – evaluations from participants

Large Vs. Small Campus EVENT PLANNING Identify sessions & presenters Identify sessions & presenters Logistics Logistics Social activities with Int’l Club Social activities with Int’l Club VOLUNTEER RECRUITMENT & TRAINING Recruiting Recruiting Assign tasks and responsibilities Assign tasks and responsibilities Train volunteers Train volunteers Provide incentives Provide incentives

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Q & A

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