Manage Knowledge – Save Time & Stress Running an Internal Board Site on Google Adam H. Lisbon - Chapter Secretary.

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Presentation transcript:

Manage Knowledge – Save Time & Stress Running an Internal Board Site on Google Adam H. Lisbon - Chapter Secretary

Why GoogleSites? Free! Integrates with Google suite of products Chrome Profiles* Calendar Photos* Gmail* Drive Adam H. Lisbon - Chapter Secretary = Easy to share bookmarks/accounts ●Manage centrally? ●Secretary shares access? Docs Sheets Forms (results go to a connected sheet) Slides

Organizing the site: President Vice President Web Master Secretary Event Coordinator Treasurer Roles Each role has a web page Duties Secretary Each duty has a sub-page ● Alumni Database ● Elections ● Event count, summarize ● Inventory ● Meeting Minutes ● We don’t have a perfect 1-to-1, some duties span multiple roles, but each duty needs connect to a board member. Adam H. Lisbon - Chapter Secretary

Identify your chrome profile Bookmarks sync across computers Adam H. Lisbon - Chapter Secretary

Knowledge Management: Alumni Database Explain steps to most effectively manage task (A must for transitioning board members!) WHY steps are done the way they are, justification of methods Give history of task and how it has changed to clarify oddities Link as much as possible between relevant locations Public website form Internal side of form for editing Results spreadsheet for checking How to subscribe to changes on the form Image / Logo folder if you use a custom banner Duties partially shared with WebMaster since the submission form appears on the site.

Link to Alumni Database in Google Drive Adam H. Lisbon - Chapter Secretary Directions on how to do duties effectively

Adam H. Lisbon - Chapter Secretary

Tools >> Notification Rules >> Notify me at … ( ) >> Notify me with …○ right away

Adam H. Lisbon - Chapter Secretary

Knowledge Management: Events & Accounts See how are previous events went, regular or one shot Record contacts, locations, phone & s, costs attendance Round up, what we could have done better, what we can do next time Crossover with accounts Info on what web services we use and how to access them Paypal to accept advanced JET discount prices Chimpmail to promote the event to our mailing list Survey Monkey for post event assessment

Google Integration: Embed anything on GoogleDrive into GoogleSites

Adam H. Lisbon - Chapter Secretary Questions? Adam H. Lisbon - Secretary for the Rocky Mountain Chapter of JETAA USA Japanese & Korean Studies Librarian University of Colorado Boulder University Libraries