WASHINGTON STATE PROVIDER APPLICATION Supplemental Educational Services

General Information A Title I, Part A school that fails to make Adequate Yearly Progress (AYP) for three consecutive years or more is required to offer Supplemental Educational Services (SES) to Title I eligible students. Parents select a state-approved SES provider that has met all state and federal eligibility requirements. The district contracts with the parent- selected provider. [No Child left Behind P.L , Section 1116(e)].

Who Can Apply Teacher Groups and Organizations School Districts/Schools Faith-based Organizations For Profit Organizations Native American Tribal Groups Educational Service Districts (ESDs) Colleges and Universities Distance Learning Providers Not for Profit Organizations

Application Deadline The deadline for submitting an application to be an SES provider for the school year is: April 30, 2010 All application materials must be submitted electronically by 4:30 PM PST on the OSPI iGrants system. No applications will be accepted in hard copy form and none will be accepted after this date.

Definitions State Education Agency (SEA): the state education office Eligible Student: a child in a Title I school that qualifies for free or reduced lunch Applicant: one that applies to be an SES provider Provider: a school district, nonprofit, or for profit entity that Has a demonstrated method of effectiveness in increasing student achievement Is capable of providing SES consistent with the EALRs and the school district curriculum Is financially sound Is willing to abide by all applicable assurances Supplemental Educational Services: tutoring and other supplemental academic enrichment services

State Responsibilities Specifically, the state must: Consult with parents, teachers, districts, and interested members of the public to promote maximum participation by providers to ensure, to the extent practicable, that parents have as many choices as possible. Provide and disseminate broadly, through an annual notice to potential providers, the process for obtaining approval to be a provider of SES. Develop and apply objective criteria for approving potential providers.

State Responsibilities Maintain an updated list of approved providers, across the state, by school district, from which parents may select. Develop, implement, and publicly report on standards and techniques for monitoring the quality and effectiveness of services offered by approved SES providers, and for withdrawing approval from providers that fail, for two consecutive years, to contribute to increasing the academic proficiency of students served by the providers.

District Responsibilities A district must: Notify parents about the availability of services, at least annually [Section 1116(e)(2)(A)]. Help parents choose a provider, if requested [Section 1116(e)(2)(B)]. Determine which students should receive services if not all students can be served [Section 1116(e)(2)(C)]. Assist the SEA in identifying potential providers within the district [Section 1116(e)(4)(A)]). Protect the privacy of students who receive SES [Section 1116(e)(2)(D)].

District/Provider Agreement Once parents select a provider for their child, the district must enter into an agreement with the provider that includes the following: Specific achievement goals for the student, which must be developed in consultation with the students parents [Section 1116(e)(3)(A)]. A description of how the students progress will be measured and how the students parents and teachers will be regularly informed of that progress [Section 1116(e)(3)(A) and (B)]. A timetable for improving the students achievement [Section 1116(e)(3)(A).

District/Provider Agreement A provision for termination of the agreement if the provider fails to meet student progress goals and timetables [Section 1116(e)(3)(C)]. Provisions governing payment for the services, which may include provisions addressing missed sessions [Section 1116(e)(3)(D)]. A provision prohibiting the provider from disclosing to the public the identity of any student eligible for or receiving SES without the written permission of the students parents [Section 1116(e)(3)(E)]. An assurance that SES will be provided consistent with applicable health, safety, and civil rights laws [Section 1116(e)(5(C)].

Provider Responsibilities A provider is responsible for meeting the terms of its agreement with the District (See G-2 of the SES Guidance), including: Enabling the student to attain his or her specific achievement goals (as established by the district, in consultation with the students parents and the provider) [Section 1116(e)(3)(A)]. Measuring the students progress, and regularly informing the students parents and teachers of that progress [Section 1116(e)(3)(A) and (B)].

Provider Responsibilities Adhering to the timetable for improving the students achievement that is developed by the district in consultation with the students parents and the provider [Section 1116(e)(3)(A)]. Ensuring that it does not disclose to the public the identity of any student eligible for or receiving SES without the written permission of the students parents [Section 1116(e)(3)(E)] Providing SES consistent with applicable health, safety, and civil rights laws [Section 1116(e)(5)(C)]. Providing SES that are secular, neutral, and non- ideological [Section 1116(e)(5)(D)].

Fingerprinting All tutors that will have any contact with students in any capacity of the SES program must have their fingerprints taken and be cleared by the Washington State Patrol (WSP) and the Federal Bureau of Investigations (FBI) prior to any work with students. Please pay close attention to the fingerprint section of the application (final two pages) as the process could vary depending on where you have your fingerprints taken. If you believe that an employees prints are already on file, please contact the Title I office at OSPI for verification.

Video Conferences Approved providers will also be expected to be represented at four video conferences during the school year. July 21, 2010 September 15, 2010 January 12, 2011 April 13, 2011 These conferences are scheduled to run from 10 a.m.-noon PST. Dial in information will be provided for companies that are too far to join one of the live sites. One missed conference will result in probation, the second will result in revocation of your approval status pending review.

Application Process Applications are due to OSPI by April 30 TH Initial readings are done as applications come in Fiscal screening is concluded by May 28 TH Assurances are reviewed in the first two weeks of June District and provider feedback is returned by June 11 TH and evaluated into the application process Official notice is mailed to providers on or by June 28 TH Listing is sent to the webmaster to be posted on July 1 ST