Post Award Grantee Technical Assistance Call: FY 2012 Supplemental Funding for Quality Improvement in Health Centers U.S. Department of Health and Human Services Health Resources and Services Administration Bureau of Primary Health Care

Agenda Award Overview Notice of Award Terms Grantee Responsibilities and Follow Up for Application Compliance Reporting Requirements Questions and Answers 2

Awards 810 applications approved Award amount: $55,000 Notices of Award (NoAs) were released at the end of September 3

NoA Terms 4 terms on all NoAs related to requirements and expectations A small subset of grantees also received a budget- related condition 4

Term 1 Grantees are expected to achieve PCMH recognition by September 30, 2013 Non-compliance could lead to conditions and/or funding restrictions 5

Responsibilities Related to Term 1 Ensure timely completion of approved deliverables and timelines –June 1, 2013 – You must submit your final PCMH survey or have scheduled your final site visit to meet this deadline –June 3, 2013 – Interim report due –September 30, 2013 – Project completed and PCMH recognition obtained –November 1, 2013 – Final report due 6

Responsibilities Related to Term 1 Ensure that you have submitted all necessary documentation to meet BPHC/HRSA’s 6/1/13 and 9/30/13 deadlines, regardless of the timelines of national or state level PCMH recognition bodies including: –National Committee for Quality Assurance (NCQA) –The Joint Commission (TJC) –Accrediting Association for Ambulatory Health Care (AAAHC) –Oregon State PCMH –Minnesota State PCMH 7

Term 1 – Follow Up Actions Related to the Notice of Intent Confirm that your health center completed the correct NOI for the type of recognition you will be pursuing and specify an appropriate timeline for recognition attainment Specific NOIs can be located at the following links: –HRSA Accreditation Initiative: pdfs/pal20092noi_updated.pdf pdfs/pal20092noi_updated.pdf –HRSA NCQA PCMHHI Initiative: pdfs/pal201101noi.pdf pdfs/pal201101noi.pdf 8

Term 1 – Follow Up Actions Related to the Notice of Intent If your NOI was not correct (e.g., wrong format), a revised NOI must be submitted to the appropriate mailbox –HRSA Accreditation Initiative: –HRSA NCQA PCMHHI Initiative: Once the NOI is moved forward to the recognizing body, your health center will be contacted by either the HRSA Accreditation Initiative or the NCQA PCMHH Initiative mailbox 9

Term 2 Period of performance will extend into your FY 2013 budget period You must request to carry over funds via a Prior Approval Request (after the FFR is submitted) Awards must be spent by the end of your FY 2013 budget period Expectation is that projects will be completed by September 30,

Term 3 Grantees must consult with their Project Officers regarding the permissibility of proposed costs Costs should be consistent with the intent of the supplemental funding 11

Responsibilities Related to Term 3 Your Project Officer will contact you to follow up on necessary issues related to: –Cervical Cancer Screening Goal; –Project Narrative and Work Plan, including Timeline; and –Budget (SF-424A and/or Budget Justification) Budget should reflect the proposed activities and should include a description of each cost item 12

Term 3 – Follow Up Actions Related to the Budget If there are no concerns with your proposed costs, your health center does not have to submit a revised budget If your health center received a budget condition, or if your Project Officer identifies concerns with the appropriateness of costs in the budget, your health center must submit a revised SF-424A and/or budget justification reflecting the amount of the award ($55,000) 13

Term 3 – Follow Up Actions Related to the Work Plan/Narrative Narratives should include: –Activities related to cervical cancer screening and PCMH –Explanation of how the screening goal was determined o Ensure that your proposed goal is attainable within the 12-month project period –Work plan highlighting key deliverables, responsible personnel, and associated timelines o Specify key dates for efforts related to improving cervical cancer screening and attaining PCMH recognition –A sustainability plan for positions funded through the project 14

Term 4 As necessary, by November 16, Project Officers will create a submission for you based upon identified issues If a submission is created: –You must provide updated documents, as applicable: o Revised project narrative/work plan o Revised cervical cancer screening goal o Revised budget (SF-424A and/or budget justification) –You must respond within 30 days If the Project Officer determines that your application has no issues, a submission will not be created for you 15

Action Steps for Revisions Your Project Officer will review all revised documents If additional changes need to be made you will receive a change request from your Project Officer, including: –Specification of changes required and –A new due date 16

Reporting Requirements Interim report – Due June 3, 2013 –Highlight accomplishments towards screening goal –Proof of submission of the final and/or add-on survey to NCQA or Oregon State for at least 1 site –Proof of scheduling of the final survey for The Joint Commission, AAAHC, or Minnesota State Final report – Due November 1, 2013 –Documentation of outcomes related to screening goal –Proof of PCMH recognition as of September 30,

Contacts 18 Electronic submission issues:Problems accessing EHB account: BPHC Helpline Monday through Friday, 8:30 a.m. to 5:30 p.m. ET (excluding Federal holidays) at: HRSA Contact Center Monday through Friday, 9:00 a.m. to 5:30 p.m. ET (excluding Federal holidays) at: Program related questions or concerns:Budget or other fiscal issues: Health Resources and Services Administration Bureau of Primary Health Care Office of Quality and Data Health Resources and Services Administration Bureau of Primary Health Care Office of Quality and Data Questions about the HRSA NCQA PCMHH Initiative: Questions about the HRSA Accreditation Initiative with The Joint Commission or AAAHC: Health Resources and Services Administration Bureau of Primary Health Care Office of Quality and Data Health Resources and Services Administration Bureau of Primary Health Care Office of Quality and Data

Thank You! Questions and Answers 19