1. Welcome to Workforce 3 One U.S. Department of Labor Employment and Training Administration Webinar Date: November 3, 2015 Presented by: Office of Grants Management U.S. Department of Labor Employment and Training Administration

2. 2# 1.Key Players 2.Grant Award 3.Modifications 4.Expectations

3. Grant Officer Executes final grant Executes modifications Maintains official grant files Grants Management Specialist Serves as the assistant to the Grant Officer Works directly with the FPOs Reviews information for modifications Recommends approval of actions to the Grant Officer

4. Federal Project Officer (FPO) Provides daily customer service to the grantee POC for the duration of the grant Conducts oversight (desk and on-site) Provide guidance as needed Make recommendations for grant actions to the Grant Officer

5. Letter of Award Grant Agreement –Signature Page / Notification of Award (NOA) –Terms and Conditions –Budget –Statement of Work (SOW)

6. Period of Performance Total Government Financial Obligation Uniform Administrative Requirements Cost Principles

7. Order of Precedence Solicitation for Grant Applications and Amendments (incorporated by reference)

8. Your FPO and Contact Information Equipment Requirements Pre-Award Costs Reporting Requirements Consultant Fees Publicity Procurement Audit Requirements Intellectual Property

9. Attachment A: SF-424 Attachment B: SF-424A Attachment C: Budget Narrative Attachment D: Statement of Work Attachment E: Indirect Cost Rate Agreement (if applicable)

10. Standard Form (SF-424A) Line Items by Cost Category Budget Narrative

11.  Project Description  Timelines  Outcomes  Deliverables

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14. Mechanism to Change the Terms of the Grant Agreement

15.  Why Do a Modification?  How to Submit a Modification  Documentation Required  Modification Analysis  Submission Process

16.  Statement of Work Change  Change in Period of Performance  Change Authorized Representative  Equipment Purchases >$5k  Indirect Cost  Budget Realignment

17. Terms and Conditions Item 6 ___ A.A current federally approved Negotiated Indirect Cost Rate Agreement (NICRA) or current federally approved Cost Allocation Plan (CAP) has been provided – copy attached. Regarding only the NICRA: Indirect Rate approved: _________ % Type of Indirect Cost Rate: _________ (i.e. Provisional/Predetermined/Fixed) Allocation Base: _________ Current period applicable to rate: _________

18. ____B. (1) ______ Latest NICRA or CAP approved by the Federal Cognizant Agency (FCA) is not current, or (2) ______ No NICRA or CAP has ever been approved by an FCA. URGENT NOTICE: Estimated indirect costs have been specified on the SF- 424A, Section B, Object Class Category “j”, however only $ ____ [10% of the Personnel line or the total Indirect line (whichever is less] will be released to support indirect costs in the absence of a NICRA or CAP approved by the cognizant agency. * Grantees are put on a 90-day temporary billing rate

19. ___ D. The organization has never received a negotiated indirect cost rate and, pursuant to the exceptions noted at 2 CFR 200.414(f) in the Cost Principles, has elected to charge a de minimis rate of 10% of modified total direct costs (see 2 CFR 200.68 for definition) which may be used indefinitely. This methodology must be used consistently for all Federal awards until such time as you choose to negotiate for an indirect cost rate, which you may apply to do at any time. (See 2 CFR 200.414(f) for more information on use of the de minimis rate.)

20. If “D” is checked - grantees has never received a negotiated indirect cost rate and has elected to charge a de minimis rate of 10% of modified total direct costs –See 2 CFR 200.414(f) for more information on use of the de minimis rate –See 2 CFR 200.68 for the definition of modified total direct costs Incorporating the approved agreement is a modification to the grant

21. Terms and Conditions Item 8.d  Budget Re-alignment As directed in 2 CFR 200.308(e), Grant Officer approval required for: –the transfer of funds among direct cost categories or programs, functions and activities is restricted such that if the cumulative amount of such transfers exceeds or is expected to exceed 10 percent of the total budget as last approved by the Federal awarding agency FPO consultation suggested for –ANY change to budget

22. Must be submitted on organization’s letterhead Must be signed by the Authorized Rep Indicate the purpose and why it’s necessary How the change will benefit the program Appropriate paperwork to support modification

23.  Is it in the best interest of the government?  Is it in the best interest of the grantee?  Is it a clear & persuasive request?

25. Grantee Meet the Goals Adhere to the Grant Requirements Report Accurately and Timely Monitor Progress Ask Questions DOL Provide Overall Programmatic and Fiscal Assistance Oversight/Monitoring Review Requests/Reports Follow-up Answer Questions

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