Cataloguing & Indexing Group 45th Annual General Meeting Alan Danskin Chair CIG CIG Conference, University of Exeter, 14th September 2010

Agenda Apologies for absence Minutes of 43rd Annual General Meeting Matters arising Annual report 2008 Treasurer's report Appointment of “auditors” Proposals Any other business

Annual Report 2009

Membership Membership: the downward trend continued: % %

CIG Plan relevant and accessible opportunities for Continuing Professional Development development of standards publication programme to enable practitioners to demonstrate good practice network/ community of practitioners to which Group members can contribute and from which they can learn To contribute to CILIP governance arrangements.

To provide relevant and accessible opportunities for Continuing Professional Development for members of the Group Organise a Group conference each year or play a full part in the CILIP Umbrella conference Hold at least two other seminar/ workshop type events in each calendar year Organise at least two visits to organisations of interest to members of the Group in each year. Umbrella RDA Standards Forum Seminars “A. Rose by any other name” Standards event & AGM Visits Chetham’s Library, Manchester, St. Paul’s Cathedral Welcome Institute Bank of England LSE

To provide relevant and accessible opportunities for Continuing Professional Development for members of the Group Where possible repeat all non- conference events in at least two different venues Enable access to tools and resources of interest to members of the profession interested in the areas of the group’s activity. Achieve CILIP Seal of Recognition Standards forum CILIP & Hatfield Links are provided on the CIG website Application made during 2009 (status awarded 2010)

To ensure that CIG (and CILIP) views are effectively contributed to the development of standards in the Group’s area of interest. BIC Bibliographic Standards Sub-group CILIP/ BL committee on RDA CILIP/BL DDC committee CILIP Rare Books Group Bibliographic Standards Committee SCOOP Wheatley Medal Rudy Hirschmann – Einstein Papers Project The Collected Papers of Albert Einstein (edited by A J. Kox et al., Princeton University Press, 2009 Vol. 11

To continue a publication programme to enable practitioners to demonstrate good practice Complete the transition of Catalogue & Index to an e- journal intended to be published four times a year Publish conference papers Monthly block to members Transition completed; Issues 156; 157 published Umbrella papers A. Rose papers

To provide a network/ community of practitioners to which Group members can contribute and from which they can learn. Use web discussion fora to enable members of the group and others interested in its sphere of interest, to advance their knowledge and interact with each other to develop cataloguing and indexing practice ogs/catalogueandindex/default.a spx Meet the committee Events & News Book reviews Alan Jeffreys Award 2009– John Bowman For his significant contribution to the teaching of cataloguing, both as a lecturer and as an author, and his contribution to the development of standards

To contribute to the new governance arrangements for CILIP Other Business Ensure CIG represented at Policy Forum. Agree and record arrangements for archiving group papers etc. Respond to CILIP consultations Elections for: Officerships Committee members Annual Return to CILIP Stuart Hunt represented CIG Done Branch/Group Rules Committee posts filled Completed

CIG Scotland Highlights Programme of events Metadata issues and Web2.0 (II), NLS Branch and groups day, Peebles, 3 rd June AGM 17 th August, Edinburgh

Treasurer’s Report

Income and Expenditure INCOME£10,814.15£ EXPENDITURE£4,370.56£ Profit£6,443.59£55.93 Reserves£19,087.54£12,336.57

Accounts Income Substantial income from 2008 conference Expenditure Substantially reduced by switch to e-publication of C&I Reserves Reduce conference prices Keep event costs down Fund delegate places Digitize C&I back issues

Appointment of financial examiners Ann Shaw H. Sharrock

PROPOSALS

AGM Proposals 1.Admission of Associated / Subscribing Members to CIGAdmission of Associated / Subscribing Members to CIG 2.New terms of reference proposed for the Alan Jeffreys AwardNew terms of reference proposed for the Alan Jeffreys Award