1. WELCOME TO ST. EDMUND’S HALL www.hoxnevillagehall.co.uk

2. AGM 1 JUNE 2016 AGENDA 1.Apologies 2.Minutes of previous AGM 3.Chairman’s report. 4.Treasurer’s report 5.Election of general public members 6.Any other business

3. AGM 2016 Mission Statement Goals 1)To provide a first class venue accessible to local groups, organisations and individuals for educational, leisure and recreational activities. 2)To manage and maintain the facility to a high standard. 3)To ensure the sound financial viability of the organisation and to manage resources effectively.

4. AGM 2016

5. Film night take-over Heating controls Five-year wiring check Roof check Online banking Main Hall – curtains, decoration, fan supports and floor re-seal Main door repair and lock replaced Heat curtain Chairs stored in Activity Room Activity Room decoration Pavement sign for events AGM 2016 – PROJECTS LAST YEAR VISIBLEINVISIBLE

6. Replacement oil tank Heat curtain on motion sensor Heating & insulation review Store archive paperwork electronically Garden use Wifi Activity Room curtains Improve use of Hall Helpers AGM 2016 – POTENTIAL FUTURE PROJECTS VISIBLEINVISIBLE

7. Start of year total funds£57,816 Total receipts£22,475 Total payments £34,197 End of year total£46,094 Deficit this year £11,722 AGM 2016 – TREASURER’S REPORT Receipts and payments in last financial year

8. Hall hire (almost 50% of income;£10,514) Grants (£400) Donations from bar committee (£4000) Fund-raising events organised by the hall (Film nights, New Year’s Eve party; £1685 after costs) Other fundraising events Open Gardens (£400) Harvest Breakfast (£434) Recycling (£575) Interest payments (£440) AGM - 2016 Sources of income

9. AGM 2016 – INCOME FROM HALL HIRE

10. AGM 2016 Main expenditures  Insurance, heating, electricity, water and sewerage, cleaning, telephone and postage, cost of hall events (film night and new years eve party) £9,060  Repairs and refurbishment£22,907

11. AGM 2016 - EXPENDITURES

12. AGM 2016 – END OF YEAR End of year Barclays current account £6,511 Virgin Money, deposit account£40,299 Reserve £30,000

13. AGM 2016 Thanks to John Musgrave for providing an independent examination of our accounts