LEC Year-End Report CFCA-RxMen

Finance Plan and prepare the budget for the actual activity.  Budget planning and revision  Procurement of the materials necessary for the activities during the 2-day seminar  Collaborated with the different committees regarding their expenses  Monitored and managed the cash flow of during the entire activity from pre- to post- event  Made the financial report To work around the budget through resourceful means such as using scratch papers for some activities and use of available materials within the community. The group members had to shell out an amount of Php230 each to cover for the other expenses The group could have reduced cost by bringing or borrowing activity materials instead of paying commercially operated photocopiers could have also reduced expense.

Finance Solicitation of sponsors through sending out solicitation letters.  Solicitation of sponsorsPhp 5,000 was granted by Takeda Pharmaceuticals Philippines for the activity given the limited amount of time available for solicitation. To acquire more funds as to avoid out-of-pocket expenses from group members.

Marketing Announcement of event to kapitbahayan leaders during weekly kapitbahayan meetings.  Discussed the schedule for distribution of the materials and the dates to promote the event through the kapitbahayan leaders of San Clemente Angono, area B (SCA-B). We could not personally be present during the promotion of the event with the kapitbahayan leaders due to conflicts of schedule with our clerkship. Our point person was the one who promoted the activity on our behalf. More meetings with the CFCA point person so as to be on the same page with the organization step-by- step through the process. Meeting with the kapitbahayan leaders to orient them on the project and its activities so that there would be more active participation

Marketing Creation of materials for campaign (flyers, brochures, posters).  We created our marketing materials using the available templates in the software Pages (macintosh). The use of templates provided a more effective visual aid easy-to-do design of promotional materials. The promotional materials would not cost much if the production would not be rushed. Distribution of campaign materials.  The flyers and brochures were distributed 5 days before the event through the leaders of the SCA-B kapitbahayan. The flyers and brochures that were personally given by the members of our group to the kapitbahayan leaders with reminders for the time, date, and place of the event were effective. The posters would be more effective if fully utilized (eg. placed in strategic areas and placed at least a week before the event).

Programs Brainstorming of the topics  The program matched the needs of the participants with the target goal of reducing drop-out rates in schools These topics were focused on addressing the perceived threats to continuing education. The needs, knowledge and skills of the audience are constantly changing, thus topics should be modified based on their current needs. Listing of possible speakers for the particular topics  8 guest speakers successfully delivered their talks. It was hard to look for possible speakers who would match with the demographics of the participants. A database of speakers should be made. The speakers should be briefed about the demographics of the participants. Scheduling of the whole event  The schedule of a Saturday and a Sunday also worked out to complement the availability of the venue. The 2-day schedule was sufficient for the whole program to proceed. To remind the partner organization every now and the then of the upcoming event and progress with details as to how the planning has been going on.

Logistics Reservation of venue and other resources such as chairs and tables  The schedule of a Saturday and a Sunday also worked out to complement the availability of the venue. The lack of time to coordinate with the CFCA resulted to the approval for the reservation of the venue done at the last-minute. To match the venue with the number of participants and the activities to be done. All the activities should have been implemented by both parties.

LEC Year-End Report