Entering a Chart in emsCharts Mobile!

emsCharts Mobile Welcome to emsCharts Mobile Training… How to enter a Chart in the mobile unit. Remember: emsCharts Mobile is not emsCharts! This is a tool to be used in the field to allow crews to enter desired data to be uploaded to emsCharts.com. The crew will then finish the Chart on emsCharts.com. Charts can not be completed on emsCharts Mobile.

emsCharts Mobile Because the Chart is not completed on emsCharts Mobile, there are no strict guidelines as to what must be completed on emsCharts Mobile. All validation is completed on the emsCharts.com version after upload. emsCharts Mobile may be used as simply a note taker or almost the entire Chart may be entered and locked when uploaded. This process is at the discretion of the user.

emsCharts Mobile On the next few slides we will show what is located on each page. The amount of detail you wish to use is up to you! You will have the ability to add or modify any information once the Chart is uploaded to emsCharts.com. All Validation is done on emsCharts.com Crew Signatures are collected on emsCharts.com Charts will be locked on emsCharts.com Final Charts will be printed from emsCharts.com Draft/Incomplete Charts may be printed on emsChartsMobile

emsCharts Mobile – Opening You will have an Icon on your screen that will appear as this Click to Open emsCharts Mobile This will open your Log In

emsCharts Mobile – Log In You will be able to use the pull down to find your User Name You may type first letter to speed up process Enter Password User Name and Password will be the same as on emsCharts.com

emsCharts Mobile – Unit Settings Begin by entering your Unit Settings These will default to the settings you have on your Home Page of emsCharts.com The Clear button will clear the screen if needed

emsCharts Mobile – Unit Settings The menu to the left will indicate functions that you will have within emsCharts Mobile CAD may be available. This is an optional feature and would be a separate training.

emsCharts Mobile – Unit Settings “Patient Records” will show you any existing records still located on the mobile unit Your Security Role will determine what Charts you may see

emsCharts Mobile – New Chart You will start a new Chart by clicking on the Button in the Top Menu that says NEW

emsCharts Mobile – New Chart The pages on the left menu will be the same as the menu items in emsCharts.com Additional menu items are included. We will discuss these in order

emsCharts Mobile – Connection Indicator In the Upper right hand corner you will see an icon with 2 computers Both Green means you are connected to the Internet Both Red means you are not connected Yellow is a questionable connection

emsCharts Mobile – New Chart Screens are divided into Tabs across the top for easier viewing on the smaller laptop screen

emsCharts Mobile – Dispatch Page All configuration of lists is done on emsCharts.com When new items are entered on the Internet version they will be downloaded to the Mobile

emsCharts Mobile – Dispatch Page Lists may be entered two ways: By using the arrows at the end of the fields as in the Internet Version OR

emsCharts Mobile – Dispatch Page 2) By clicking the Button (Field Name) when it appears as a Box This can sometimes be faster with a stylus or your finger on a touchscreen device!

emsCharts Mobile – Dispatch Page 3) This brings up the same list as the arrows, only larger and easier to see Great for Touchscreen Use!

emsCharts Mobile – Dispatch Page As you can see, the fields themselves are identical to the following parts of Dispatch on emsCharts.com. Enter these the same as on the Internet version. Chart ID’s General Odometer Mileage Additional Patient

emsCharts Mobile – Patient Info The Patient Page again mimics the internet version The three tabs will allow all information to be added

emsCharts Mobile – Patient Info New Patients may be added completely in these three tabs You may search for an existing patient if you are connected to the Internet

emsCharts Mobile – Patient Info To search for Existing Patient: Check the corner computers to be sure you are connected to the Internet (they should be green) Type the Patient’s Last name (or desired search field) Tab off of the Last Name Look to the right to see the Search Icon Appear You may add further information as desired!

emsCharts Mobile – Patient Info Once you click the Search Icon your results will show in a new box If your Patient is there, simply highlight them and click the button on the bottom to select that person All Patient information will be inserted into your chart You may delay your search to a later time if connection is not available!

emsCharts Mobile – Patient Info This information may be added now or later! If you do not search for a patient then the Automatic Synchronization will be attempted when uploaded. This function is disabled once a search is done! If your patient is not in the list you will “Close” and be able to complete the chart as normal

emsCharts Mobile – Patient Info All lists and fields will be copied from your emsCharts.com configuration.

emsCharts Mobile – Patient Info The second tab in the Patient Info is for the Relationship Information This will be included if you bring in the data from the Internet

emsCharts Mobile – Patient Info The Billing Information Tab will show the various insurance information already entered. Highlighting a particular Company will show details and allow you to edit these if needed

emsCharts Mobile – Patient Page Any forms that you may need to have signed can be indicated on this page also

emsCharts Mobile – Chief Complaint The first Tab in the Chief Complaint section is for the Impression/ Diagnosis fields If these are turned off for your company this tab will not appear

emsCharts Mobile – Chief Complaint Choices will be made as shown

emsCharts Mobile – Chief Complaint The CC,HPI Tab will show the fields that are active for this section

emsCharts Mobile – Chief Complaint The Forms, Factors Tab will have any forms turned on Documents will be available from the buttons instead of check boxes

emsCharts Mobile – Neuro,Airway Neuro,Airway page should be identical Defaults will also be carried over from the Internet version Neuro Tab

emsCharts Mobile – Neuro,Airway This will indicate if Immobilization had occurred prior to your arrival. If NO then the fields will be hidden. Immobilization Tab

emsCharts Mobile – Neuro,Airway This will show any Airway information needed Airway Tab

emsCharts Mobile – Resp,Cardio Enter details as needed Don’t forget the Comments fields

emsCharts Mobile – Secondary Survey The Secondary Survey will depend on your Internet settings This example shows the Body. Your configuration may show the Text Version

emsCharts Mobile – Labs,Fluids If disabled in your configuration, this Tab will be disabled also. Labs Tab

emsCharts Mobile – Labs,Fluids If disabled, the Tab will be disabled also. Fluids Tab

emsCharts Mobile – Meds,IVs PTA If disabled, the Tab will be disabled also. Remember: These are Meds. and IV’s administered PRIOR to Arrival!

emsCharts Mobile – Activity Log The Activity Log is where you will be logging all activities If you do not list it here, you did not do it! The Add Line Button will allow you to add all functions!

emsCharts Mobile – Activity Log Numeric Keyboard helps enter values Procedures available will be listed here You may enter Vitals in the top section Time will default to your computer clock time All other procedures are listed as buttons below

emsCharts Mobile is a Tool Only! REMEMBER! Always remember! It is your decision as the crew to decide how much you want to do on the Mobile unit and what you would prefer to enter on the emsCharts.com! You MUST complete your Chart on emsCharts.com regardless of how much you enter on the Mobile Unit emsCharts Mobile is a Tool Only!

The Patient is your # 1 priority in the field! Activity Log Tools! The Patient is your # 1 priority in the field! We provide Quick Entry Tools so you can provide the best care possible and still record the necessary information in the field! You can fill in additional data as needed at a later time as long as you have the essential data already recorded!

emsCharts Mobile - Vitals The Vitals Button is located at the top of your screen in the Menu Bar

emsCharts Mobile - Vitals Keyboard will help with data entry! This is simply to make your data entry easier! This will allow Vitals to be entered easily in the field Time will be entered as when the button was activated Clicking Save will enter this information directly into the Activity Log Vitals can be entered from any page

emsCharts Mobile – Quick Button The Quick Button is located at the top of your screen in the Menu Bar

emsCharts Mobile – Quick Button This will open a new Window You will have a pull down of various types of calls Create your own scenarios This list is configured on emsCharts.com by your administrators

emsCharts Mobile – Quick Button You will have up to 20 buttons available You may just push the button for any procedure or comment you wish The button will automatically time itself when pushed When you Close this Window ,all items will be entered into the Activity Log If these do not show when you close the Window, click the Activity Log Button to refresh the screen!

emsCharts Mobile – Quick Button Some buttons will be comments only Some buttons may only be pushed a limited number of times Some Buttons will indicate in RED text that further attention is needed. Timed Alert These Buttons may help with protocols also Comment If these do not show when you close the Window, click the Activity Log Button to refresh the screen!

emsCharts Mobile – Activity Log Once you refresh you will see all items in the exact sequence documented with the buttons You may open any of these to edit as you have time or they may be edited after being uploaded

emsCharts Mobile - Signatures Signatures may be captured for any forms provided All forms are created on emsCharts.com You must have a digitized computer for this function

emsCharts Mobile - Signatures Once chosen, the form will show on the screen Multiple forms available for single patient Signature may be obtained in bottom tabs Multiple signatures can be obtained

emsCharts Mobile - Signatures Once signature is entered you must lock the signature You must verify that you want to lock the signature

emsCharts Mobile - Signatures Signatures will become gray once it has been locked Once locked the signature can not be changed

emsCharts Mobile - Signatures Other Information may be captured in this area Tab headings will indicate information needed Information must be locked also

emsCharts Mobile – Note Pad Strictly for on-scene notes Items must be entered elsewhere in program to be saved This section DOES NOT Upload. It is not saved!

emsCharts Mobile - Printing You may print a copy of the Chart if you wish Will not be “Official” Chart. That must come from emsCharts.com Print drivers must be set for the desired printer

emsCharts Mobile - Docs Your Administration may download documents for your use in the field These may be viewed from this button

emsCharts Mobile - Docs You will have a list of available documents Simply click to Open Protocols PDR Maps Etc. Reminder: To open a file you must have the software to open that type of file format!

emsCharts Mobile - Attachments You may add Attachments in the field if desired Choose Attachments from the left side Menu Screen will then allow attachments to be added from the top right side

emsCharts Mobile - Attachments Browse to find the file Choose the Category where you wish to place the file Click on Add Attachment to add Added Attachments will show in the file window at the top

emsCharts Mobile – Close Chart You may close a chart at any time A chart may be re-opened if desired Closing a chart just means that you do not want to work on it at that time No Validations are performed on the Mobile version of emsCharts

emsCharts Mobile – Patient Records This will show list of all charts still located within emsCharts mobile

emsCharts Mobile – Patient Records This will list all current charts available to edit You may highlight a chart and click “Open” to continue working on a chart Charts may be worked on within emsCharts mobile or uploaded to continue on the emsCharts.com

emsCharts Mobile – Patient Records Practice charts may be deleted if you do not wish to upload these charts or if mistakes have been made REMEMBER! Once deleted there will be no details of that trip available!

emsCharts Mobile – Upload To upload a Chart to emsCharts.com you will first choose which chart is to be uploaded

emsCharts Mobile – Upload You will now click the Upload button at the top of the screen

emsCharts Mobile – Upload You must be connected to the Internet. Check your little computers in the upper right corner to verify the connection You will now click the Upload button at the top of the screen Connection must be Green!

emsCharts Mobile – Upload You will see a progress bar for the upload Once upload is complete you will see the assigned PRID # appear You do not have to remember this number Synchronization will also occur with emsCharts.com at this time! You may see a download arrow appear in the upper right corner indicating that this is occurring!

emsCharts Mobile – Upload Once uploaded, the chart will be deleted from the Mobile No HIPAA information is maintained on the Mobile unit

emsCharts Mobile – Logout You may logout of emsCharts Mobile as desired Current charts will be saved until uploaded You will get a message if there are charts that have not been uploaded

emsCharts Mobile – Logout You will have the option to cancel the log out if desired

emsCharts Mobile – Logout You will be warned if charts still exist in emsCharts Mobile Do not leave charts on emsCharts Mobile for any length of time! These must be uploaded! Each Service should make their own protocol for uploading charts to emsCharts.com

Completing a Chart! Charts must be Completed on emsCharts.com The amount that will need to be completed will be determined by how much you have completed in Mobile This may be done on the laptop computer if Internet connection is maintained This does not have to be done at the time of Upload but should be done soon Your service will determine protocol for this process

Completing a Chart Log into emsCharts.com You will see on your Home Page that you have an incomplete chart Click on Patient Records to see incomplete charts Open the chart you just uploaded Perform whatever data entry is required to lock the chart! The amount to be completed will be determined by what you completed on the Mobile!

emsCharts Mobile Full Data Entry Or Note Taking Tool The Decision is YOURS! Let emsCharts Mobile be your tool to help you Chart as you wish!

emsCharts, Inc. 600 Mifflin Road Suite 102 Pittsburgh, PA 15207 866-647-8282 www.emsCharts.com Linda Coene Training Manager lcoene@emscharts.com Production Date: 06/04/2009 Property of emsCharts, Inc. Content may not be changed without written consent of emsCharts, Inc.