Presented by Office of Distance Education of Learning Technologies

What is WebEx? A Web conferencing service used to conduct meetings via the Internet using two way video and audio technologies. Sometimes referred to as webinars, web conferencing is often used for collaboration between geographically dispersed groups. WebEx is a one web conferencing service, others include Skype, GoToMeeting, Saba Centra, and Adobe Connect.

Use WebEx for: Remote Meetings Online Presentations Lecture Capture Demos Training Online Support Online Office Hours Online Study Sessions

Features and Functions Share presentations, real time applications, web browsers and desktops Pass control between participants Communicate through chat Create and conduct polls Show your webcam image Record meetings and archive for future viewing Take notes

Scheduling a Meeting 1. Scheduling and host meetings with students, guests and/or colleagues by opening a web browser and typing the university WebEx URL in the address field An account is needed to schedule/host a meeting. For instructions on hosting a meeting see the guide for hosting WebEx meetings.

Scheduling a Meeting 2. Click Host Log In on the upper right hand corner of the WebEx web page. An account is needed to schedule and host a meeting.

Scheduling a meeting You might get this Setup message. If you have time it is a good tool to have available. If you are in a hurry just click Later. Productivity Tools provide a shortcut on your desktop, in Microsoft Word, Outlook and other locations. Microsoft Outlook Microsoft Word and PowerPoint

Hosting a Meeting 3. Enter the username provided to you when you obtained your WebEx account. 4. Enter your password. The first time you log on you will be asked to change your password. This password is not necessarily the same nor is it updated or changed when you update your password.

Scheduling a meeting 5. Click Schedule a Meeting on the left menu.

Scheduling a meeting 6. Complete the fields

Scheduling a meeting 7. Select the appropriate Audio format. WebEx Audio is recommended. It will provide a call-in number and the option to use the computer VoIP

Scheduling a meeting 8. Click OK after selecting.

Scheduling a meeting If you do not select a date you have the option of starting the meeting now by clicking the Start Now button on the bottom right. If you do select a date the button changes to Schedule Meeting.

Scheduling a meeting You can utilize the Advanced Scheduling menu for a larger range of options to choose from for your meeting. Just click the Advanced Schedule link at the top.

Scheduling a meeting Complete the fields as you navigate through the options on the right by either clicking the button or clicking Next. Once you select a date for the meeting the Start Now button changes to Schedule Meeting.

Scheduling a meeting Once you schedule a meeting, it will be placed on the list on the Meetings Center page. There will be a Join link for participants but will say Start for the Host.

Help and Support Distance Education Website - Instructor Resources > WebEx under Technology heading IT Help Website - Get Help > WebEx help bullet under FAQ Cisco WebEx Meeting Web Page - Support > Training > WebEx University Cisco Self-Service Technical Support Cisco WebEx Technical Support Phone: Use the resources below for additional guides and training.