District Assessment Coordinators (DAC) Webinar August 26, 2015

● Background/Context for WaKIDS ● DAC Roles in Supporting GOLD™ by Teaching Strategies ® Assessment and Data Reporting ● Student Import Process ● Questions and Answers Webinar Topics 2

WaKIDS: A Kindergarten Entry Transition Process 3

WaKIDS Assessment Uses an online tool, GOLD™ by Teaching Strategies ® Conducted by trained teachers assessing their own students; Interrater Reliability (IRR) certification process included in WaKIDS 101 training (training dates on WaKIDS website)WaKIDS website Occurs over a period of 2 months; must be completed by 9:00 p.m. on October 31 Measures strengths in 6 areas of development and learning Observation-based; ongoing; embedded in classroom activities—not a pull-out model 4

WaKIDS Assessment Differs from Other State Assessments 5

6 WaKIDS Differs from Other State Assessments

New in 2015 Improvements to Student Import Tool Changes to WaKIDS Objectives and Dimensions o Online webinar and Q & A describe the 2014 vs differenceswebinarQ & A New Webinar and PPT connect WaKIDS and TPEP New WebinarPPT Updated Reference Guide illustrates Connections of WaKIDS Objectives and Dimensions to State Learning Standards Updated Reference Guide All resources except the Student Import Tool are available on the WaKIDS website; the Student Import Tool can be found in WAMS or in GOLD™. 7

Continuing in 2015 Early Childhood Education and Assistance Program (ECEAP) spring scores accessible to kindergarten teachers in GOLD™ o Available only on teacher pages o Listed under Reports tab on teacher site o Only teachers with students formerly in ECEAP will see the reports Common Core State Standards feature enabled for information purposes only—not for assessment purposes Striving for 100% Interrater Reliability Certification of teachers 8

Coming in % State-funded Full-day Kindergarten (and WaKIDS!) Expanded version of GOLD™ that includes developmental progressions to third grade o Pilot in 2015 with 37 kindergarten teachers statewide to try out GOLD™ by Teaching Strategies® Birth Through Third Grade o Teachers will provide feedback to inform training to introduce new tool 9

DAC Roles in Supporting GOLD™ by Teaching Strategies ® Assessment and Data Reporting ● Summer/Early Fall: Learn how the GOLD™ by Teaching Strategies ® online system works so you can provide administrative technical assistance. o Get a user name and password! OSPI has assigned user names. Watch for an from (check your junk mail) o If you don’t know your user name, contact OSPI at or ● Summer/Early Fall: Sign up any volunteer schools in WAMS. 10

DAC Roles in Supporting GOLD™ by Teaching Strategies ® Assessment and Data Reporting ● Late August/Early September: Assist with the process of uploading class lists/student rosters to GOLD™. o Collaborate with your CEDARS administrator to be sure SSIDs are assigned by early September to all WaKIDS students. o The Student Import Tool is located on the GOLD™ Administrator Site Home Page (accessible when you log in to teachingstrategies.com).teachingstrategies.com o Teachers would like their class lists uploaded by September

DAC Roles in Supporting GOLD™ by Teaching Strategies ® Assessment and Data Reporting ● September/October: Assist with the implementation of GOLD ™. o Work with principals to manage the placement of students (transferring across classes or schools within district; adding students) and monitoring progress o Never delete a student from the system! Instead, archive students who have left the district. When in doubt, call the WaKIDS office

DAC Roles in Supporting GOLD™ by Teaching Strategies ® Assessment and Data Reporting Fall/ Winter/ Spring: Play a leadership role in maximizing the use of WaKIDS school and district data. Become familiar with GOLD™ reports to analyze building and district- level student strengths Prepare reports to seed conversations with local early learning providers Help consider ways to integrate WaKIDS data into the district report card to communicate with families about their children’s strengths Share resources that connect WaKIDS with other state initiatives, such as state learning standards and TPEP Winter/Spring: Analyze district data available from OSPI in January 2016 through WAMS and State Report Card 13

Student Import Process Uploading online Adding students manually Thanks to OSPI’s Assessment Data Analysts: Lucas Snider, Alisa Rogers, Brad Howe and Teaching Strategies Staff: Ben Terrett

Using the WAMS Pre-Populated Student List to Import Students Into GOLD™ To simplify the import process for DACs, we have created a download that pulls pre-formatted files in the GOLD™ student records import template. To access this list, go to EDS > WAMS > WaKIDS, and select WaKIDS DownloadEDS The file includes all students from SSID issuance when: o School and grade were provided o Students' grades are 'KG‘ o SSID was issued after 5/1/15 You will need to modify the file as necessary (add classID; remove unnecessary records), and save in.csv format for upload to GOLD™ 15

District CEDARS Administrators and SSID Issuance Students must have State Student Identifiers (SSIDs) to be entered into GOLD™ by Teaching Strategies® o Generally the creation of SSIDs occurs through a CEDARS submission. Since districts don’t usually send CEDARS submissions early in the school year, school districts may use the CEDARS SSID Issuance processes instead. We communicated 8/24 with District CEDARS Administrators through the SIMON distribution list to alert them that they must obtain SSIDs by using SSID Issuance as soon as possible but before 9/15. o Records sent through issuance must include the grade and school or they will not flow into the WAMS application that DACs will use to retrieve pre-populated student templates. 16

Locating the Student Import Tool in GOLD™ by Teaching Strategies ® 1.Enter your user name and password to log into GOLD™ at Go to your Administration Tab -> Manage Children -> Student Import.

Manually Adding Students to GOLD™ RationaleWhat You Need to Know Districts that have only a few students to add may find it easier to add students manually, forgoing the import process SSIDs are required! Go to your Administration Tab -> Manage Children -> Children - > WaKIDS – View Children. Click Add New Child.

Questions? WaKIDS Resources GOLD™ by Teaching Strategies technical support: Call Hours: Monday through Thursday 5:00 a.m. to 4:00 p.m. Pacific Time with a description of your concern and your OSPI and ESD support, contact: Susan Swanberg ( or for questions regarding usernames, transferring users, accessing GOLD™, resetting passwords Nancee Alvord ( or for questions regarding training, teacher or principal support, ESD contact information Kathe Taylor ( or for questions about overall implementation and data OSPI Assessment Data Analysts for technical questions about student uploads and Your regional ESD WaKIDS Coordinator for technical classroom and curriculum assistance and regional support; see list at: WaKIDS website: SF FDK/WaKIDS memorandummemorandum 2015 WaKIDS Implementation Grant memorandum (available only to SF FDK schools newly-funded in )memorandum 19

Thank You!! DAC Webinar on Using GOLD™ data in mid to late October— Date TBA