Office of the Registrar and Academic Advising Orientation 1

Our Staff: Office of the Registrar Chad Kniffen, Registrar Registrar Staff Carolina Lopez, Sr. Records Analyst Ramon Gahona Transfer Credit Evaluation Coordinator Registrar Main number (832) Fax Number: (832)

Our Staff: Academic Advising Esmeralda Barrera, M.A. Senior Academic Advisor Spanish Program students and last names: A-D Bridgette Jones, M.A. Academic Advisor Last names: E-Z

Office of the Registrar and Academic Advising Hours of Operation Monday, Tuesday, Thursday 8:30 AM – 7:30 PM Wednesdays 8:30 AM – 6:00 PM Friday, Saturday and Sunday Closed 4

Our Mission Our mission is to maintain the integrity of the academic record data and provide quality service. We maintain the values of higher education while supporting students in achieving their academic goals. 5

Office of the Registrar Functions We are here to assist students with the many processes associated with being a student at CBS. These include, but are not limited to: Registering for Classes Add/Dropping Classes Withdrawing Enrollment Verification Requesting Transcripts Academic Advising 6

Important Dates April 30– Last Day for Late Registration May 2 – Students will be automatically withdrawn from classes due to non- payment. May 4 – First Day of Summer 2015 Classes 7

8 AcademicAdvising

Academic Advising 9 Your Academic Advisor is here to: Help you successfully complete your academic goals Give you a clear picture of your program and the most efficient way to complete it Inform you of any issues regarding academics or program Get you to the person or department who can effectively assist you in rectifying an issue

Academic Advising Three Things to Keep in Mind 10 please notify your professors immediately. Your professors are your allies in the classroom. If you are having difficulty in your courses (due to low grades, late work, prolonged illness, family difficulties, etc.), please notify your professors immediately. please speak to your professor and advisor sooner rather than later. If you are struggling in your courses, then you should notify your professor first and then contact your advisor; please speak to your professor and advisor sooner rather than later. If you are struggling academically, please use this free resource. Please be advised that free online tutoring is now available for your classes. If you are struggling academically, please use this free resource.

Academic Advising Free Online Tutoring 11 CBS has tutoring services available online 24 hours a day by highly qualified and credentialed tutors in each of the subjects offered. Online tutoring is available to all students in English and Spanish, and is offered at no additional cost to students. You have the ability to submit papers for proofreading, and questions can be answered by tutors when they become available. Available Tutoring Courses English CompositionBasic Computers (Eng. And Koine GreekSpan.) Spanish CompositionAnatomy and Physiology Mathematical PrinciplesAstronomy (Spanish)

Academic Advising CBS Style Guide and Formatting 12 All papers/written assignments MUST be submitted in the proper format. The CBS Style Guide is the standard for all formatting. An electronic copy of the Style Guide and a template of a properly formatted CBS paper will be ed to you. KEEP THIS ON FILE! The Style Guide and template will also be available in SONIS for download. Net Tutor is also available to help you with formatting. We want you to succeed in the classroom, so if you have questions regarding formatting, please speak with your professor to get additional help!

Academic Advising Transfer Credit 13 In order to transfer credit from another institution, the final grade must be a C or better. Consult with the Office of the Registrar before you register for any course you are considering to use as transfer credit.

Academic Advising 14 Christian Service Units All degree programs require 3 Christian Service Units For more information, please contact Ms. Delia Sanchez MLS Student and Alumni Services Program Coordinator

Academic Advising Frequently Asked Questions 15 Are there certain courses I must take on the front end or at the beginning of my enrollment in the college? Can I get help picking out my courses each semester? How long will it take me to complete my degree? How many courses should I take in a semester? I am considering dropping a class. What should I do?

16 Office of the Registrar (OTR)

Key Functions of the OTR: Registration 17 How Do I Register for Courses?

18 Registration Step by Step Process

19 Key Functions of the OTR: FERPA The College of Biblical Studies is subject to the provisions of a federal law known as the Family Educational Rights and Privacy Act (FERPA), the federal law that governs release of and access to student education records. Release of student record information is generally not done at the College of Biblical Studies without the expressed, written consent of the student.

Key Functions of the OTR: Policy is the primary source of communication between CBS and students. Certain communications maybe time sensitive. Failure to read official CBS communications sent to the students does not absolve the student from knowing and complying with the content of said communications. It is the students’ responsibility to maintain adequate memory space in their inbox in order to ensure that all messages are received accordingly. It is the student’s responsibility to keep an up to date address for all correspondence regarding grading, course evaluations, and all other communication. 20

Key Functions of the OTR: The Watchman Purpose of Watchman: For campus closures, weather alerts, and other emergency updates. All students are automatically enrolled in CBS Watchman unless they make an election not to participate. The contact information you have provided in myrecords is automatically stored in the emergency alert system. 21

Key Functions of the OTR: Dropping and Adding courses 22 All students should see Academic Calendar for deadline to add or drop courses. Complete the Add/Drop Change Form Submit completed and signed form to OTR. (Be sure to indicate if receiving Financial Aid.) OTR process the request and form is submitted to Student Financial Services for billing or adjustments.

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24 Other Key Functions of the OTR Transcripts Enrollment Verification Name Change Academic Catalog (Located online)

Questions 25