USING POWERPOINT FOR YOUR PRESENTATIONS Dr. Zanete Garanti University of Mediterranean Karpasia

Content Why we use PowerPoint? How to use PowerPoint correctly Alternatives of PowerPoint

Content of PowerPoint presentations Introduction ◦ title slide ◦ presentation content slide Body ◦ All the main information organised in sub-topics Conclusion ◦ summary slide ◦ thank you slide

Background Styles Choose Design Template Click on “Design” at the top of the screen in Word Choose “Background Styles” Scroll through and find a style you like and click “Apply”

USING A PICTURE FROM YOUR FILES As Your Background Click on “Insert” and “Picture” Select your picture and insert. Drag from the corner to adjust size. Duplicate the slide if you want to have more than one slide with the same background with a right click. Click on the picture to highlight and click on “Format”. Adjust the brightness, contrast, or recolor the picture.

Adjust the Contrast. Change the brightness. Recolor the entire picture. Add a shape with a color fill over the top of the image for a text box.

Changing Fonts Use the “Home” tab for basic fonts. Use the “Insert” tab and locate the Word Art for more custom lettering possibilities. Use the color menu at the bottom to change the color of the font and the fill color for the text boxes with a right click. To overlap use “Format” to change the order of pictures or lettering and move them forward or back.

Adding Sound Download the sound just like a picture. Go the “Home” tab and locate the sound icon. You can choose from the WORD files or download sounds from the internet. It will be a WAV file when you insert it. A little speaker icon will appear once selected, and PPT will ask you if you want it to play automatically, or when you click on it, a Picture or a Word that you have highlighted.Word If you want it to play automatically, you can drag the speaker off the slide so it won’t show when you are viewing the slideshow.

Hyperlinks Watch the video on how to create 3 different types of hyperlinks in your PowerPoint. Link to another Slide Link to a Web SiteWeb Site Link to a Document.Document

Creating an Action Button to Insert a Video or Hyperlink Use action buttons when you want to include buttons with commonly understood symbols for going to the next, previous, first, and last slides. PowerPoint also has action buttons for playing movies or sounds. Step One: Select the slide you want to place a button on. For example, you can put an action button on the Summary Slide to return to the first slide in the show.

Step Two: Locate the “Insert Tab” and then click on ”Shapes” and scroll to the bottom to locate the “Action Buttons”. Step Three: Select a button or your can highlight a picture or a other shape and assign it to hyperlink.

Step Four : Make sure that Hyperlink to is selected. Click OK to accept the proposed hyperlink in the Hyperlink to list, or click the drop down arrow and select where you want the link to go. Video on an Action buttonbutton Video on an Action buttonbutton

How do I Add a Video? 1. Start your PowerPoint as usual and select the slide you want your video to appear. 2. Save your PowerPoint in a Folder. Now all of your videos, audio, music, forms, and documents that you want to hyperlink to must be in this folder for the hyperlinks to work. 3. Now select an action button and hyperlink to the video that you placed in your folder.

Design Principles Ratio of relevant to irrelevant information

The rule Only one main idea per slide Insert only seven lines of text maximum. Use only seven words per line maximum. The question is thought: does this work? Is this method really good advice? Is this really an appropriate, effective “visual”? This slide has just seven bullet points!

The Effect of an Image Images are a powerful and natural way for humans to communicate.

R ULE #1 One key point per slide!

R ULE #1 Does anyone want to see and read a slide like this? When you have a slide with too much text, the audience will be reading the slide and not listening to you. PowerPoint should be used as a visual aid not a crutch.

R ULE #2 “ A picture is worth a thousand words”

R ULE #3 Too many Bullets are annoying Overwhelming Distracting Boring Some people really like to use bullets To make lists of things And more things Remember Rule #1!

One key point per slide! Put the information into more than one slide. It’s free!

R ULE #4 18 POINT Which is easier to read? 60 POINT Which is easier to read?

F ONT S IZE – B IG & B OLD 60 POINT Which is easier to read? 60 POINT Which is easier to read?

R ULE #5 Good color & contrast

Is this easy to read?

How about this?

R ULE #6 Changing fonts can be annoying & distracting

R ULE #7 Don’t overdue the animation! It is distracting!

R ULE #8 Alwasy Speel Cheek or Always Spell Check!

R ULE #9 Triple Check Everything!

32 A NIMATING : T IPS Custom animation allows you to animate text, visuals, or line work Custom animation should be used purposefully (and sparingly!) Animating should help audience comprehend your message Don’t animate solely for aesthetic purposes

33 A NIMATION : Y OUR T URN Design slide with grouped items Go to “slide show” and select “animation” and “custom” Select item(s) to animate Choose Animation method (appear, fly in) Sound After effects (dim) EXAMPLE! EXAMPLE DNA RNA

A LTERNATIVES TO P OWER P OINT

Y OUR TASK Create a PowerPoint presentation. Guidelines: 3-4 minutes Maximum 15 slides Can be any topic You can work alone or in groups (max 6 people) You should be aware of all PowerPoint rules You should use: Animations Smart Art Pictures Design with your adjustments (font, colour, style, picture) Hyperlink to a website Sound Action Button