SPECIAL SERVICES MEETING MAY 8, 2015

Agenda Sps Statistics End User Requirements EMIS Reporting Periods End of Year Procedures End of Year Summer Shutdown and Rollover Admin Training User Training Sps User Meetings District Rep Survey Enhancement Kevin Freund, Software Answers Sps Release – District & User Banks – Live Contacts Questions

NEOnet Sps Statistics Akron Digital Academy* Barberton City Schools Buckeye Local Schools Brunswick City Schools* Cambridge Community Schools (6)* Cloverleaf Local Schools Copley-Fairlawn City Schools* Coventry Local Schools Cuyahoga Falls City Schools Cuyahoga Heights Local Schools Green Local Schools Kent City Schools Manchester Local Schools Maplewood Career Center Maple Heights City Schools * indicates a new school/building Mogadore Local Schools Nordonia Hills City School Norton City Schools Portage Lakes Career Center Revere Local Schools Richmond Heights Local Schools Schnee Learning Center Springfield Local Schools Steel Academy* Summit Academy Community Schools (26)* Summit County Preschools Tallmadge City Schools Twinsburg City Schools Woodridge Local Schools There are currently 21 districts, 1 ESC, 2 Career Centers, 33 Community Schools and 2 Digital Academies in the NEOnet consortium using Sps:

End User Requirements 14.8

EMIS Reporting Reporting Periods Reminder FY15 – June 1, 2014 – June 30, 2015 FY16 – July 1, 2015 – June 30, 2016

Completing Tasks All Tasks should be Completed with the exception of valid Progress Reports Tasks by the end of the school year. Any task left open at the end of the school year can be overwritten with any form changes. To find tasks that are still left open, run the Sps Open Task Report by Owner (blue icon) for all buildings. This will give you the student name, task, start/end date and Task Owner.

Reports Sps Open Task by Owner - Displays existing open tasks for a student by owner.

Open Task by Owner

Sign Off Sheets We would like to have the sign-off sheets completed and sent to NEOnet by Friday, June 26th. – This includes IEP, ETR, 504, BIP, SOP, SP, Other Tasks and Progress Reports finished from the school year. – I will send this out electronically as well.

Shut Down The ProgressBook Suite will shut down on July 1, 2015 at 3:00pm for maintenance, rollover, and installation of the release. It will be down approximately one month. Please send addresses of users who will need to write tasks over the summer. NEOnet will everyone needing access when Special Services is available.

Beginning of Year Admin Training Beginning of the year training will be held on the following dates in the NEOnet Lab. – Monday, August 3, :00 – 3:00 – Wednesday, August 5, :00 – 11:00 This training will include the District Banks Administration, Student Contacts, Case Management Class setup and User Roles/Security.

New User and 504 Training at NEOnet New User Training – Thursday, September 10, :00 – 11:00 – Monday, September 21, :00 – 3:00 New User 504 Training for Guidance Counselors – Thursday, September 10, :00 – 2:00 User Banks Training – Thursday, September 24, :00 – 10:30

EMIS Module Training If any districts are interested in using the EMIS Module (Extract/Import of EMIS data) please contact me to set up training dates.

Sps User Meetings September 11, 2015 December 11, 2015 February 26, 2016 (weather permitting!) May 6, 2016 All User Meetings are held from 9:00 – 11:00 at NEOnet in Room A Please Note: Registration for these meeting will be posted to the NEOnet website. Please have everyone from your district attending the meetings register there.

District Rep NEOnet District Representative – Looking for a district representative to attend the state SESAC Meetings next year. – Meetings are held this year July 30 th, Nov 12 th and March 16 th at the ESC of Central Ohio in Columbus from 9:30 – 3:30. – Should be someone who understands the software and the special education process or EMIS Special Education Reporting.

Enhancement Survey A copy of the Enhancement Survey Results is included. These were sent to Software Answers Some of the comments were addressed in a separate to users as these items have been corrected.

Software Answers Kevin Freund, Business Analyst, Software Answers – Demo District and User Banks Redesign – Student Contacts Live Update

Questions