1. CIMS Community of Practice (COP) Face-to-Face Call CIMS Community of Practice (COP) Face-to-Face Call ISD Monitors December 9, 2013 1:00 – 2:45 p.m. 1

2. December 9, 2013 Agenda December 2013 Workbook Focused Monitoring update Updates and reminders Questions? Special Guest: B-12 Lessons Learned with Lisa Wasacz 2

3. December 9, 2013 Workbook Updates 3

4. December 9, 2013 December Workbook 4 Strand Report MAR Letters of Findings Reports of Findings/No Findings Closeout Letters and Letters of Non-closeout from December 2012 Uncorrected noncompliance

5. December 9, 2013 Strand Report All locals will receive a Strand Report with updated data and statuses Remember… –Status updates reflect an item’s status as of early December and will not automatically update as tasks are competed –Updated data are highlighted in blue 5

6. December 9, 2013 MAR Every local has a Monitoring Activities Report in the December Workbook Universal messages are sent to all locals –Updating the EEM –MSDS Data Collection Reminder –Notification of possible Focused Monitoring in Winter 2014 –And more! Targeted messages are sent to specific locals –Reminders about Letters of Findings –Reminder to review Closeout Letters –And more! 6

7. December 9, 2013 Letters of Findings B-11 (Child Find) – 46 locals B-12 (Early Childhood Transition) – 28 locals NEW B-TVR (Timely, Valid, and Reliable) – 14 locals 7

8. December 9, 2013 Resource: Local Student Data Report The noncompliant student records for B-11, B-12 and B-TVR CAPs are available under the “Resources” section on the CAP Menu Page 8

9. December 9, 2013 Resource: CIMS Training Site Visit http://cims.cenmi.org for more information about indicators and how to complete CAPshttp://cims.cenmi.org 9

10. December 9, 2013 Don’t Forget – TVR is New! 10 For the first time, TVR (Timely, Valid, and Reliable) findings and CAPs are being issued –Based on data from the MSDS data validation activity conducted in CIMS this fall –63 locals participated –14 are receiving findings in the December Workbook Why? –Locals are required to submit timely, valid, and reliable data (IDEA § 300.601(b)(1)) –High quality data are critical to accurate reporting on all indicators

11. December 9, 2013 Reports of Findings Fall Focused Monitoring (B-9, B-10, Significant Disproportionality – Identification and Discipline, GSM) –30 Reports of findings for 28 locals –Expedited corrections for 6 locals –13 Reports of No Findings 11

12. December 9, 2013 CAP Reminders Timeline for Corrective Action Plans (CAPs): –CAPs due February 1, 2014 –Progress Reports due June 1, 2014 –Closeout Requests due September 15, 2014 –Verification due November 1, 2014 TA providers are assigned for FM CAPs 12

13. December 9, 2013 Closeout Reports Closeout Reports from findings issued in December 2012 –B-11 (Child Find) – 60 of 64 locals –B-12 (Secondary Transition) – 16 of 16 locals –B-Timely – 80 of 88 locals 13

14. December 9, 2013 Uncorrected Noncompliance (UNCs) Any local that does not closeout their finding of noncompliance within one year is issued an UNC –12 locals will receive a UNC in the December 2013 Workbook –All must correct ASAP What is an UNC? –If a local does not correct their finding of noncompliance within one year, then their finding is considered uncorrected noncompliance 14

15. December 9, 2013 UNC Refresher for Locals What do locals need to know? –Locals receive a MAR message notifying them that their finding is an UNC –They will be assigned a technical assistance (TA) provider that will meet with local staff to develop a new CAP and progress reporting schedule –Their TA provider will contact the local ASAP 15

16. December 9, 2013 UNC Refresher for Locals What do locals need to do in CIMS? –Locals have TWO items related to the finding on their Task List: UNC – Found under the December 2013 Workbook. There is no new work here! The original CAP – Found under the December 2012 Workbook. Complete all work here! 16

17. December 9, 2013 UNC Refresher for ISD monitors What is the ISD monitor’s role in a UNC? –Provide support, as needed, to the local and TA provider –Use TA notes to document work 17

18. December 9, 2013 UNC Refresher and Verification How does verification and closeout work? –After the local and TA provider decide it is time for verification of activities and closeout of the UNC, the local needs to change the status of the original CAP to Verification & Closeout Request Submitted. Who completes verification and closeout? –The assigned TA provider will verify the correction in person and conduct a student record review. –After the TA provider has reviewed the CAP activities and found them compliant, this verification will be sent to MDE for review. –ISD monitors have no work to complete. 18

19. December 9, 2013 Focused Monitoring Updates 19

20. December 9, 2013 Winter FM Priority Areas –B-4A (Suspension/Expulsion) –B-4B (Suspension/Expulsion by Race/Ethnicity) –GSM (General Supervision Monitoring) Timeline –Week of January 6 – Notification –January 27 – FM activities begin –February 28 – FM activities end 20

21. December 9, 2013 Winter FM Notification Note – FM notification letters will not be included in the December Workbook Letters will be available the week of January 6 –E-mail sent to superintendents –Letters posted to the CIMS Web site 21

22. December 9, 2013 Winter FM Training Winter FM training –Thursday, January 16, 9 am – 3 pm –Location: Lansing Community College Conference Center We recommend that all ISD monitors hold the training date! The Monitoring and Technical Assistance team will notify monitors who must attend during the week of January 6 22

23. December 9, 2013 Updates and Reminders 23

24. December 9, 2013 B-IEP Validation Update Thank you for completing data collection for the B-IEP validation activity In fall 2013, ISD monitors reviewed assessment data for 76 locals! 24

25. December 9, 2013 B-IEP Validation – What happens next? OSE will review all data submitted in January Locals with noncompliance will receive a letter of finding and CAP in the April 2014 Workbook Note re: verification of correction for April 2013 CAPs: –For some locals, this data collection was being used as a verification activity. OSE still needs to review data, so at this time, there is no additional work for ISD monitors to do. –Additional guidance is coming in the January COP call about how to proceed with verification and closeout. 25

26. December 9, 2013 Upcoming Events December Workbook webinar for Locals –December 12, 2013, 10:30 – 11:30 am –All CIMS users can access the webinar and presentation under the Events tab on the CIMS Web site Upcoming COP calls: –January 21, 2014, 10:30 a.m. –February 18, 2014, 10:30 a.m. –March 18, 2014, 10:30 a.m. 26

27. December 9, 2013 Upcoming Dates April 2013 Workbook −Submit CAP closeout request: December 1 August 2013 Workbook –Submit CAP progress report: February 15 September 2013 Workbook—Part C –Submit CAP progress report: February 15 27

28. December 9, 2013Questions?Questions? 28

29. December 9, 2013 B-12 Lessons Learned 29

30. December 9, 2013 Have a Happy Holiday Season! 30

31. December 9, 2013 Contact Information MDE –Jessica Brady, Supervisor, bradyj@michigan.govbradyj@michigan.gov –Jeanne Anderson Tippett, Coordinator, andersontippettj@michigan.gov andersontippettj@michigan.gov –Kathleen Hoehne, Consultant, @hoehnek@michigan.gov@hoehnek@michigan.gov –Sharon Fink, Departmental Analyst, finks@michigan.gov finks@michigan.gov CIMS Web site: http://cims.cenmi.org/http://cims.cenmi.org/ CIMS Help Desk –help@cimsmichigan.org or (877) 474-9023help@cimsmichigan.org 31