PRESIDENT’S TOOLBOX DISTRICT 12 LEADERSHIP TRAINING

OBJECTIVES  Objective 1: To communicate and define useful information from Zonta International and District 12.  Objective 2: To provide club leaders the necessary tools for effective operations within their clubs.  Objective 3: To provide club leaders a learning environment for networking and sharing best practices.  Objective 4: To provide club leaders the opportunity to ask questions and seek advice from district board members/trainers.

Zonta International  Mission Statement: Zonta International is a global organization of executives and professionals working together to advance the status of women worldwide through service and advocacy.  Website:  Bylaws, Manuals  Calendar  Member Resources

Zonta International Standing Committees  Standing Committees:  Membership  Service  Advocacy  Other standing and special committees may include:  Finance  Public Relations  Nominating  Historian / Archivist  United Nations  Program

Zonta District 12  Mission Statement: Zonta District 12's purpose is to build, develop, and maintain strong clubs through support, leadership and communications in order to further the mission of Zonta International.  Website:  Officers and Board Members  Strategic Plan & Biennial Goals  Advocacy, Service, Membership, Scholarship Committees  Manuals  Newsletters  Helpful Links  Members-Only (need login and password)  D12 Clubs map, information (History, What’s New?, Contact Us)

Flow of Information District 12 Board Club President International Director Zonta International Board District Committee Chairpersons Area Director Club Committee Chairperson

Critical Points of Discussion  Long Range Plan (Goals)  Create Planning Committee  Member Surveys/Interest Inventories  Use “Healthy Club Inventory” as a guide  Could encompass multiple years (1 to 3 yrs.)  Include Succession Plan  Mission Statement  Create a club mission statement that aligns with ZI and District 12  Club Calendar  Use as a member communication tool 1. Club Planning

Critical Points of Discussion  Board Meetings & General Meetings  Agenda  Remember your “PAL”  P: Purpose  A: Agenda  L: (Time) Limit  Parliamentary Procedure – At a Glance  Annual Club Report  Reflect upon and Showcase your Club’s Accomplishments  Delegate each portion to the appropriate board member or committee chair  Very IMPORTANT to meet the May Deadline so that it can be used in the D12 Report and included in ZI recognitions 2. Club Operations

Critical Points of Discussion  Include Club Calendar in all meeting agendas  Dedicate part of a meeting to communicate Long Range Plan  Develop a Newsletter (monthly, quarterly…)  Consider maintaining a database of “Friends of Zonta” and include them in the newsletter ng  Dedicate part of a meeting to go over the Annual Club Report with members to reflect on all that’s been accomplished  Dedicate part of a meeting to go over the Healthy Club Inventory with members  Encourage members to attend webinars, conventions, conferences, area meetings-- perhaps an incentive program would be appropriate or money budgeted for attendees. 3. Communication

President’s Toolbox OVERVIEW (NOTE: YOU MUST TYPE “TRAINING” IN THE WEB ADDRESS)

Contacts  D12 Board Roster   “Officers/Board”  Excel document located in “Members-Only” section.  D12 Presidents Roster   “Members-Only”

Long Range Plan & Goal Setting  District 12 Biennial Goals  Link your Club Goals with District 12 Goals   “Biennial Goals”  Healthy Club Inventory  Suggested Guide for Annual Planning Brainstorming  Surveys  Sample Club Member Planning Survey  Sample Service Project Survey  Plan Examples  Sample Club Committee Expectations  Sample Club Goal Statement  Sample Long Range Plan  Service Project Screening Tool

Manuals  District 12 Policy and Procedures, revised 2011   Select “Manuals”  These are D12’s By-laws  Currently being updated  ZI Manuals   Select “Member Resources”  Select “Manuals”  ZI District Manual  ZI Club Manual  ZI Membership Manual: Marian de Forest Membership and Classification Manual & Organization & Extension Manual  ZI Protocol Manual  ZI By-laws

Reporting  Blank Annual Report Form  Sample Annual Report

Calendars  D12 Calendar  Will be created with new website design  To include monthly view  Suggested Club Calendar from Manual  Sample Club Calendar

Club Meeting Tools  Board Meeting Agenda Template  Club Meeting Agenda Template  Sample Club Meeting Minutes

Other Tools  D12 Map  Sample D12 Newsletter   Select “Newsletters”  Schedule of ZI and D12 Dues and Fees  Various Zonta Logos

Conclusion  Make use of all the wonderful resources available to you on the D12 and ZI websites. Do NOT re-invent the wheel. Check to see if what your club is working on has already been done!  Put your Area Director’s contact information in your phone. She is your direct line to all the help, information, concerns you might have.  Encourage your committee chairs to keep contact info of their D12 counterpart handy as well.  Delegate!  Questions/ concerns not covered?