Pennsylvania Campus Compact AmeriCorps Community Fellows General Program Overview Presented by Amy Carraux Price Conference Calls – April 10 & 11,

Goals of Today’s Call Share the fundamentals of the Community Fellows program Clarify roles and expectations of campus administrators with regard to the program Share the enrollment process Update on Campus Administrator Orientation Answer any questions 2

The Fundamentals 3

Mission of Pennsylvania Campus Compact Our mission is to enhance the capacity of campuses and communities to educate students for civic engagement to advance a healthy, just and democratic society. We accomplish this by leveraging resources, providing educational and professional development opportunities, individual coaching, and leading in emerging civic engagement trends. 4

Why AmeriCorps Community Fellows? Links to PACC’s mission and vision Connects to five-year strategic plan Fits well with strategic priority areas of the Corporation for National and Community Service Builds upon campus-based efforts in college access and success that are already in place 5

AmeriCorps*State Funding Stream Corporation for National Service PennSERVE: Office of Citizen Service Pennsylvania Campus Compact Community Fellows Campuses 6

Program Focus Areas Type of programSample ActivitiesPopulation Served College ReadinessAcademic support, homework help, mentoring, enrichment activities, college awareness programs At-risk K-8 students College AccessCollege selection & application prep; FAFSA and scholarship application support; Academic support, homework help, mentoring At-risk high school students College SuccessAcademic support, homework help, mentoring, other retention activities At-risk college students 7

Community Fellows: By the Numbers 32 Campuses for the Program Year August 20, 2012 – August 19, 2013 Program Slots (Contingent on Funding): 450-hour slots: 20 positions 300-hour slots: 370 positions Education Award 450-hour award: $1, hour award: $1, ,500 total hours of service 8

By the Hours Type of Hour300 Hour Position450 Hour Position No less than 50% Service Plan (College Readiness, Access, or Success) At least 150 hours At least 225 Hours No more than 20% Other Service (MLK Day, ASB, One Time Events) No more than 60 hours No more than 90 hours No more than 20% Training (Orientation, Workshops, Reflections, Supervision Meetings) No more than 60 hours No more than 90 hours No more than 10% Fundraising (Grant-writing, collection of in-kind resources) No more than 30 hours No more than 45 hours 9

What is Allowable Service? Allowable Volunteering or coordinating volunteers in the program focus area Federal or State Work-Study positions in focus area Unpaid internships Service-learning (if direct service component is less than 20% of total grade) Unallowable Entirely administrative work Volunteering for a for-profit organization Sleeping time or free time on overnight experiences Paid internships or practicum Service-learning (if direct service component is more than 21% of grade) 10

Key Prohibited Activities on AmeriCorps Time Direct or grassroots lobbying Engaging in partisan politics Assisting, promoting or deterring union organizing Engaging in religious instruction Providing a direct benefit for a for-profit entity Fundraising for AmeriCorps programs NOTE: These activities are also prohibited on perceived AmeriCorps time (i.e. social media, etc). Also, this is not an exhaustive list. A comprehensive list is available upon request. 11

Roles & Expectations 12

Campus Administrators will… Recruit, orient, and supervise Community Fellows; Vet each Community Fellow; Disseminate, collect, and manage all member paperwork; Monitor AmeriCorps Community Fellows; Maintain consistent and timely communication with PACC staff and each AmeriCorps Community Fellow; Evaluate members on a semi-annual basis and complete semi-annual progress reports for PACC. 13

Community Fellows will… Be committed to completing all service requirements; Correctly complete all required paperwork; Complete hour logs on a daily or weekly basis; Manage their own time in order to complete the program by the required exit date; Maintain consistent and timely communication with their campus administrator throughout the year. 14

Pennsylvania Campus Compact will… Disseminate blank copies of all member paperwork to campus administrators, collect completed, correct member paperwork, and maintain member files; Enroll AmeriCorps Community Fellows in the eGrants system and manage all functions related to official AmeriCorps enrollment; Provide campuses with access to the online reporting system for tracking and signing member hours. Waiting from clarification from PennSERVE on the online system. 15

Pennsylvania Campus Compact will… (con’t.) Provide step-by-step guides, an in-person training, and web-based tutorials on the online system; Update campus administrators and members on a monthly basis with regard to member progress towards completing their 300 or 450 hours of service; Maintain consistent communication with campus administrators. 16

Slot Allocation Process 17

Slot Allocation Process Slot allocation included in Award Notification All slot allocations are contingent on funding (notification Mid-June) Only guaranteed upon receipt of complete, correct enrollment packet by June 29, Recruitment Update Unfilled slots will be forfeited on September 28,

Recruitment Update Process By August 10, 2012 Second Rolling Enrollment through September 1, 2012 PACC will send a Recruitment Update Form (Google Docs) Opportunity to relinquish positions or request more Update on recruitment plans By September 1, 2012 Recruitment Update Due to PACC Rolling Recruitment based on updated recruitment plans September 28, 2012 Unfilled Positions will be Forfeited Requests for Fall Enrollments (new or exisiting) available on September 29,

Member Recruitment & Member Eligibility 20

Member Recruitment Responsibility of each campus administrator Begin now! When recruiting members, remember to: Clearly outline expectations for members from the start Vet and screen potential members Develop a waiting list system for alternates 21

Recruitment Ideas from Veteran Campuses Partner with existing programs: Act 101 or Upward Bound Service-oriented student organizations Work with financial aid and utilize work-study Education Department Use technology & social media Seek referrals from fac/staff, and community partners Vet students through an interview process Set GPA & campus judicial requirements Avoid recruiting freshman, unless a structured program 22

Member Eligibility Must be US Citizens or Permanent Residents F-1 or J-1 visa holders are not eligible Must be 17 years of age Must have obtained a high school diploma Campus Administrators verify member eligibility, based on these criteria, and may be asked to produce supporting documentation Must be successfully exited from current term if enrolling in another term 23

Limits on AmeriCorps Service A person can only: Serve four (4) terms in AmeriCorps*State & National Receive the value* of two (2) full-time education awards *For , $11,

Examples of Limits on AmeriCorps Service* *Based on Education Award Figures Example A: Served three (3) 300-hour terms for Bonner Program Example B: Served two (2) full-time terms for Bonner Program Total Value of Lifetime Education Awards $3,525$11,100 Total Terms in AmeriCorps*State & National Three (3)Two (2) Eligible based on Term Limit?Yes Eligible based on Ed Award Maximum? (Less than $10,700) YesNo Eligible for Community Fellows?YesNo Note: This limits are based on a lifetime. Ensure your applicants are not thinking about volunteer service with AmeriCorps after they graduate. 25

Education Award Pay to specific schools (tuition or cost of attendance supplies) or to repay qualifying loans Seven (7) years to use Taxable Income in the year of use Additional information: National Service Trust at

Enrollment Process 27

Overview of Enrollment Process Enrollment packets now available on PACC’s website ( Complete, correct enrollment packet due no later than June 29, 2012 Incomplete packets will not be accepted Enrollment packets include: Four (4) required documents Four-Five (4-5) required background checks 28

Enrollment Packet Cover Sheet Basic member information Checklist of what is included Most common mistakes: Not enclosed Illegible member information Incomplete or missing member information 29

Enrollment Packet Cover Sheet Sample 30

AmeriCorps Enrollment Form Official enrollment form for AmeriCorps Member completes Parts 1 & 2; PACC completes Part 3 NOTE: Certifying Official always refers to PACC staff Date should match date on Member Contract Special note about permanent address Most common mistakes: Not enclosed Incomplete member information Not signed or dated by the member Date does not match Member Contract 31

AmeriCorps Enrollment Form Sample 32

AmeriCorps Enrollment Form Sample (Con’t.) 33

Member Contract Confirms that the member is: Eligible to serve Available for the term of service Knowledgeable about Individual Service Plan, prohibited activities, and policies Date should match date on AmeriCorps Enrollment Form Most common mistakes: Not enclosed Unsigned or dated by member Unsigned or dated by campus administrator Date does not match AmeriCorps Enrollment Form 34

Member Contract Sample 35

Member Contract Sample (Con’t.) 36

National Service Criminal History Check Consent Form New for the Program Year Department of Education Requirements Must be signed prior to initiating background checks Most common mistakes: Not enclosed Incomplete checkboxes or missing dates Missing member signatures 37

National Service Criminal History Check Consent Form Sample 38

National Service Criminal History Check Consent Form Sample (Con’t.) 39

FBI Criminal History Check Member registers online Member visits authorized fingerprinting location in person Results sent to Member’s address on form Member brings results to Campus Administrator Campus Administrator sends results to PACC How it works 40

FBI Criminal History Check Indicate “College or University” as reason for check Can be pending on June 29, 2012 Must include copy of registration confirmation in its place Must be ultimately received by August 20, 2012 Most common mistakes: Pre-existing check Checks must have been conducted after August 20,

FBI Criminal History Check What to send to PACC 42

FBI Criminal History Check (Con’t.) What to send to PACC 43

FBI Criminal History Check (Con’t.) What to send to PACC 44

Pennsylvania State Police Criminal Registry Check Member applies online Member indicates control number Member prints Certification Form Member brings results to Campus Administrator Campus Administrator sends results to PACC How it works 45

Pennsylvania State Police Criminal Registry Check Can be pending on June 29, 2012 Must include copy of online request in its place Must be ultimately received by August 20, 2012 Most common mistakes: Pre-existing check Checks must have been conducted after August 20,

Pennsylvania State Police Criminal Registry Check What to send to PACC 47

Childline Child Abuse Clearance Member sends paper application to Department of Public Welfare Department of Public Welfare sends results to Member home or campus Member brings results to Campus Administrator Campus Administrator sends results to PACC How it works 48

Childline Child Abuse Clearance Indicate “School” as reason for check Utilize a waiver to speed-up process Available at Can be pending on June 29, 2012 Must include copy of application for clearance in its place Most common mistakes: Pre-existing check Checks must have been conducted after August 20,

Childline Child Abuse Clearance What to send to PACC 50

National Sex Offender Registry Check Results Campus Administrator conducts check online and prints results Campus Administrator sends results in with rest of enrollment packet How it works 51

National Sex Offender Registry Check Results Make sure to conduct national search All jurisdictions must be available If hits, verify with Campus Administrator initials that each hit is not member Most common mistakes: Not enclosed National search not performed Jurisdictions unavailable Hits that were not verified by Campus Administrator 52

National Sex Offender Registry Check Results What to send to PACC 53

Home State Criminal Registry Check (If applicable) If member’s state of residence is another state other than Pennsylvania, a criminal registry check needs to be conducted in that state A resident of Pennsylvania: a). Has a Pennsylvania Drivers License; b). Receives in-state tuition rate; c). Is registered to vote in Pennsylvania List of State Repositories available at paccompact.org/cfcampusadministrators Special note about permanent address 54

Tips on Enrollment Process Identify one main point of contact for process Responsibility of the campus administrator to ensure that paperwork is: Complete, correct, and on-time Priority will be given to complete, correct packets Keep a copy of member file at your office Do not wait until the last minute 55

Tips on Enrollment Process (Con’t.) Note that overnight mail is not always faster Do not fax or enrollment packet Do not send other documentation Do not send packets for more members than you have been awarded 56

Deadlines for Each Document Must be received by June 29, 2012 Enrollment Packet Cover Sheet AmeriCorps Enrollment Form Member Contract National Service Criminal History Check Consent Form National Sex Offender Registry Check Results Send as soon as possible, but no later than August 20, 2012: FBI Criminal History Check PA State Police Criminal History Check Childline Child Abuse Clearance Home State Criminal History Check (if applicable) Rolling enrollments until September 28,

Next Steps 58

Campus Administrator Orientation Currently Postponed Communicate Dates once we receive clarity from PennSERVE Training Topics: Networking with similar programs Training on web-based hour-logging and reporting tool Sharing of Best Practices for Recruitment, Retention and Member Development Overview of processes including evaluation, progress reports, exits. 59

Dates and Deadlines Enrollment Packets Available: Now! Award Notification from PennSERVE: Mid-June Program Dates: August 20, August 19, 2013 Enrollment Packets Due: June 29, 2012 August 10, 2012 (For August 20 th start date) September 1, 2012 (Recruitment Updates Due) September 28, 2012 (Unfilled Positions are Forfieted) Fall Enrollment (New & Existing): September 29,

Contact Information Amy Carraux Price Program Manager Pennsylvania Campus Compact 28 Dewberry Street, Box 8 Harrisburg, PA (cell) x3 (office) Other Helpful Resources /cfcampusadministrators National Service Hotline Segal Education Award

Questions? 62