Info Day on New Calls and Partner Café Brussels, 10 February 2011 How to apply: Legal Framework – Beneficiaries – Application and Selection Procedure

Legal Framework EC Regulations Council Regulation (EC) No 1083/2006 Regulation (EC) No 1080/2006 Commission Regulation (EC) No 1828/2006 Community rules Community rules for competition, protection of the environment, equal opportunities between men and women, public procurement National rules National rules applicable to the Lead/Project Partners Programme rules Operational Programme Document and Programme Manual Project Specifications Agreement between the Member/Partner States-MA

Applicants Eligible for Funding Geographical references The applicants can either come from EU Member States and Partner States of the ESPON 2013 Programme – Member States: Countries of the EU 27 – Partner States: Iceland, Liechtenstein, Norway, Switzerland

Applicants eligible for funding must be – Either public bodies – or public equivalent bodies, as defined by Directive 2004/18 (EC), Article 1 – or private bodies The solvency of private bodies is to be confirmed by the Member and Partner States. List of country specific documents to be provided by private partners can be found on and in the Application Packwww.espon.eu Applicants Eligible for Funding – Projects Priorities 1-3

Public authorities located in the EU territory or situated in a country participating in the ESPON 2013 Programme (Iceland, Liechtenstein, Norway or Switzerland). A public authority is a body which has got a public mission, which can implement public policy and execute public tasks. Applicants Eligible for EoI Type of action 1Type of action 2Type of action 3 Eligible stakeholders Minimum of 3 public authorities at regional/local level representing 3 different countries participating in ESPON 2013 Programme; Public authorities at national administrative levels (no minimum representation of different countries participating in ESPON required in this case) Minimum of 3 public authorities at regional/local level representing 3 different countries participating in ESPON 2013 Programme; Public authorities at national administrative levels (no minimum representation of different countries participating in ESPON required in this case) Authorities responsible for implementing Structural Funds Programmes Objective 1, 2 and 3 No minimum number of partners required

Application Procedure – Projects Priorities 1-3 MC decision on projects’ specifications Pre-announcement (30/11/2010) Launch of the call for proposal (24 January 2011) 2 months call is opened 3 months evaluations MC decision on approved projects Project Implementation Signature of subsidy contract Deadline for submissions (21 March 2011)

Targeted Analyses: A two-step procedure STEP 1 Call for Expressions of Interest Pre-announcement (30 November 2010) Launch of the call EoI (24 January 2011) 2 months EoI approved 3 month evaluation Joint elaboration of project specification call open Signature of Stakeholder Cooperation Agreement STEP 2 Call for Proposals Launch of the call for proposal 2 months 3 month evaluation call open Selection of the TPG Implementation of Targeted Analyses Deadline for submission (21 March 2011)

Selection Procedure Projects Priorities 1-3 (1) Eligibility check according to 6 criteria: 1.Application has been submitted in due time in original and electronic versions; 2.Application is complete and includes the requested administrative forms, supporting documents as well as an anonymous project proposal, all properly filled in according to the detailed instructions provided in Part A and Part B of the Application Form; 3.The content of the proposal relates to the topic(s) set out in the call; 4.The partnership involves at least the minimum number of participants given in the specific call; 5.All partners are eligible (including that solvency of private partners involved is confirmed by the respective Member/Partner States); 6.The budget limits have been respected. Correctable Omissions Missing supporting documents in paper version as requested in the call; Missing signature and/or missing stamp on a document; Missing supporting documents in electronic version as requested in the call; Correction of discrepancies in the electronic version of the proposal submitted compared to the paper version sent to the MA by post, which is considered the valid application in legal terms.

Selection Procedure Projects Priorities 1-3 (2) Evaluation The evaluation starts with Part B of the Application Form in order to avoid any bias Three blocks of criteria: content related, management related, partnership related Each block has a total number of points No weighting will be applied Each criterion will be scored individually (scores 0-10) Each criterion shall be scored at least 6 – Sufficient (knock-out criterion) In case of equal scoring, the MC will consider additional criteria: Reasonable geographical distribution Reasonable involvement of partners having entered the EU after 1 January 2004 Notification The decision of the MC will be notified to all Lead Applicants

Selection Procedure - EoI Eligibility check according to 6 criteria: 1.EoI has been submitted in due time in original and electronic versions; 2.EoI is complete and includes the requested administrative forms, supporting documents all properly filled in according to the detailed instructions provided in the Application Form; 3.The content of the EoI relates to the type of actions set out in the; 4.Tall Stakeholders involved are public authorities; 5.All involved Stakeholders fulfil the eligibility criteria specified in the call (e.g. minimum number of public authorities as set in the call) Correctable Omissions Missing supporting documents in paper version as requested in the call; Missing signature and/or missing stamp on a document; Correction of discrepancies in the electronic version of the proposal submitted compared to the paper version sent to the MA by post, which is considered the valid application in legal terms. Evaluation according to 1.6 general criteria and 1 additional criterion action-related 2.Each criterion will be scored individually (scores 0-10) 3.Each criterion shall be scored at least 6 - Sufficient (knock-out criteria)

Decision Making – Projects Priorities 1-3 The MC will approve the best eligible proposal(s) confirming the ranking of the content related evaluation (only one proposal will be approved for each of the theme). This decision will be notified to all Lead Applicants soon after the MC decision All the Lead Partners of the approved projects will receive a letter from the MA(CU) stating the decision of the MC as well as the total ERDF, EU Member States’ and eventually Partner States’ national funds approved. The MC decision may include certain conditions, recommendations and/or suggestions for improvements. In this case, the process of contracting, managed by the CU, will include a necessary revision/amendment of the project proposal. The result of this procedure will be the basis for concluding a Subsidy Contract.

Decision Making - EoI ESPON MC will decide on: The ranking list of Expression of Interest having reached the minimum score required (Suggestion for improvement can be made) In case of equality of scoring the ESPON MC will consider the following additional factors: – Relevance of the proposed idea in relation to the type of action and the ESPON programme – Reasonable involvement of partners from MS having entered the EU after the 1 January 2004 The decision of the MC will be notified to all Stakeholders

EoI : Role of the Stakeholders Successful Stakeholders will play an active role in: Defining the project specification for the launch of the call for proposal (for the selection of the TPG) Participating to the assessment of the proposal received and by this supporting the decision of the MC Participating in the implementation phase of the targeted analyses No co-financing of the Targeted Analyses is requested from Stakeholders A minimum level of commitment is stated in the Stakeholders Cooperation Agreement

EoI: Stakeholders Cooperation Agreement Main Stakeholders’ Commitments Intention of using the result from the Targeted Analyses Involvement in the assessment of the best proposal Active participation in the steering of the project Obligation to submit an intermediate and a final report – Giving evidence on the usefulness/application/ shortcomings of the results of the Targeted Analyses Dissemination of the experience and key messages Provision of human resources and funds – Necessary for the involvement of the Stakeholders in the partnership and implementation process

Further Questions For questions regarding procedures please send an to Thank you for your attention.