Welcome Elizabeth Schanbacher Assistant Superintendent of Educational Technology

Committee Formation and Increasing Effectiveness

Committees Regional Boards Executive Committee Budget/Finance/Investment Audit and Compliance Advancement Education and Quality Assurance Advancement Facilities Strategic Plan Ad Hoc Advisory Councils Executive Committee Budget/Finance/Investment Audit and Compliance Advancement Education and Quality Assurance Advancement Facilities Strategic Plan Ad Hoc

Executive Committee Regional Board Not less than 5 Trustees Ex-Officio – Chairperson Vice Chair, Chair of members, at least 2 trustees One Year appointment Advisory Council 5 members Ex- Officio – President Vice President, Secretary, Principal, and Pastor Principal- voice no vote

Budget/Finance/Investment Regional Board Review and Recommend Policy Income and cost control procedures Annual budget, insurance coverage and cost Tuition levels Safeguarding endowments –review annually Provide regular reports Advisory Council Review and Recommend Guidelines Income and cost control procedures Annual budget (in partnership with principal, insurance coverage and cost Tuition levels Safeguarding endowments- review annually Provide regular reports

Audit and Compliance Regional Board Independent Audit and Certification Internal Controls Oversight and Compliance with legal and regulatory requirements Authority to investigate any and all matters in this area Advisory Council Review Audit and Certification Internal Controls Oversight and Compliance with legal and regulatory requirements Report back to Executive Committee to investigate any matters in this area

Education and Quality Assurance Regional Board Reviewing and recommending curriculums Evaluate principal performance Make recommendations to board Ensure principal conducts annual evaluation of staff Assist in promoting Catholic identity Develop and recommend policy Assess overall school performance against strategic plan Does NOT set curriculum or evaluate teachers Advisory Council Reviewing and recommending curriculums Evaluate principal performance Make recommendations to board Ensure principal conducts annual evaluation of staff Assist in promoting Catholic identity Develop and recommend guidelines Assess overall school performance against strategic plan Does NOT set curriculum or evaluate teachers

Advancement Regional Board Main responsibility – coordinate non- revenue and revenue activities Advise Board of financial goals of annual fund/capital campaign Reviews case statement for all advancement efforts Coordinates public relations, enrollment management, alum relations and fund raising Facilitates Trustees and volunteers in non-revenue and revenue activities Only group that brings in financial resources All Trustees should be involved in Advancement Advisory Council Main responsibility – coordinate and recommend non-revenue and revenue activities Advise Board of financial goals of annual fund/capital campaign Reviews proposals for all advancement efforts and make recommendations Reviews public relations, enrollment management, alum relations and fund raising Suggests ways to include all Council Members and volunteers in non- revenue and revenue activities Only group that brings in financial resources All Council Members should be involved in Advancement

Facilities Regional Board Assists in creation of Campus master plan Conducts a full and thorough maintenance audit Assists Director of Facilities with campus security and implementation of master plan Advisory Council Review and recommend guidelines relating to capital repairs and overall maintenance Adress areas of safety, security, cleanliness, building inspection and code, five year building and grounds plan, and government – energy grants

Strategic Plan Regional Board Develops a short and long range strategic plan for schools Annually (at least) reviews and develops a strategy for implementation of both plans Coordinates with all other committees and the board in development and implementation Advisory Council Recommends a short and long range strategic plan for schools Annually (at least) reviews and develops a strategy for implementation of both plans Coordinates with all other committees and the board in development and implementation

Special Ad Hoc Committees Regional Board Board of Trustees may formulate if deemed necessary Appointment made by Chair of Board of Trustees Temporary in nature Advisory Council Council may formulate if deemed necessary Appointment made by President of Council Temporary in nature

Function of Committees Regional Board Functions, duties, and obligations assigned by the By-Laws or from time to time by the Board Advisory Council Functions, duties, and obligations assigned by the By-Laws or from time to time by the President of the Council, in consultation with the Chair of the Council

Appointment of Committee Members Regional Board Appointed by Chairperson of the Board, at the annual meeting, subject to Board Approval Each Committee composed of at least three trustees – may serve on more than 1 committee Non-trustee voice but no vote 1 year term- can serve more than 1 year Advisory Council Appointed by President of Council with input from pastor/CA and principal Council member must chair a committee- ex-officio 1 year term- can serve more than 1 year

Meetings Regional Board Chairperson of each committee and Principal (or representative) make written report to the Board of Trustees at each meeting Each committee shall maintain Minutes that reflect all business Copies of minutes provided to members/Trustees prior or during next meeting Advisory Council Chairperson of each committee (or representative) make written report to the Council at each meeting Each committee shall maintain Minutes that reflect all business Copies of minutes provided to members/Trustees prior or during next meeting

Attributes of an Effective Committee Has a clear statement of its purpose in written form Believes in and respects democratic values Has a responsible leader who guides the committee process Has a carefully selected membership Carefully plans the work to be done Works through the assignments one step at a time

Attributes of an Effective Committee Has a sense of priorities and timing Has compatible members who participate in deliberation and discussion Works as a team rather than as individuals Has adequate agendas, minutes and records Gets infusion of “new blood” periodically Evaluates itself regularly

Why volunteer ure=related

Think Tank Questions What strategies do you use to recruit committee members? How do you evaluate the effectiveness of the committee? What attributes have you noticed of your successful committees? How do you encourage participation in committee? What are some of the struggles that you have with Committees?