1. University Council Shared Leadership for Integrated Planning and Consultative Decision-Making

2. University Council: Shared Leadership 2 The University Council is the deliberative and representative body that makes recommendations to the President on long-range planning and informs decisions on other substantive matters that affect the well-being and common interests of the university community. Through this consultative decision-making model, we will compliment and support the success of our strategic planning and doing activities, and promote continuous improvement across the campus.

3. University Council: Structure 3 Constituent Groups Represented on the University Council  Associated Student Government  Contract Professionals Advisory Committee  Deans  Department Chairs/School Directors  Faculty Senate  Graduate Student Government  Staff Employee Advisory Committee  Vice Presidents Constituent Groups Represented on the University Council  Associated Student Government  Contract Professionals Advisory Committee  Deans  Department Chairs/School Directors  Faculty Senate  Graduate Student Government  Staff Employee Advisory Committee  Vice Presidents Board of Trustees President University Council 37 members Steering Committee 6 members Standing Committees (9) 12 members each Standing Committees (9) 12 members each

4. University Council: Structure 4 Board of Trustees President University Council Steering Committee Standing Committees The University Council is the main representative legislative body, which will deliberate and make recommendations to the President. MembersSelection Process 15 constituent group representatives Selected or elected by constituent groups 1 dean + 1 dept chair/school director Selected by their peers 1 university employeeJointly appointed by President and Provost 9 standing committee chairs Duty as chair of respective standing committee 9 standing committee co-conveners Duty as co-convener of respective standing committee

5. University Council: Steering Committee 5 Board of Trustees President University Council Steering Committee Standing Committees The Steering Committee is elected by the University Council from among its members and is responsible for the overall coordination of the entire UC, functioning as an executive committee. This coordinating committee of the UC is comprised of five non-administrator members of the UC. The sixth member shall be the Senior Vice President, Provost and Chief Operating Officer, who shall serve as co-chair and co-convener.

6. University Council: Standing Committees Student Engagement and Success Information Technology Budget, Finance and Benefits Physical Environment Communications Athletics and Recreation Talent Development and Human Resources Research Public Affairs and Development 6 Board of Trustees President University Council Standing Committees Steering Committee The nine Standing Committees, comprised of 108 members, are elected or selected by the University community constituencies. The Standing Committees report to the University Council.

7. Standing Committees: Responsibilities Participate in: – Deliberations that produce mid- range and long-range planning scenarios – Evaluation of the development of objectives, strategies, initiatives, and action steps for academic support units to enable the successful accomplishment of the University’s academic mission – Periodic assessment of committee accomplishments, and recommend changes in committee scope and areas of influence as needed 7 Board of Trustees President University Council Standing Committees Steering Committee

8. Standing Committees: Responsibilities Communicate: – Ideas/concerns/updates to the full University Council, which will then have the responsibility for communicating this information to all campus groups Provide: – Recommendations for action on policy, operations, organization, and other matters 8 Board of Trustees President University Council Standing Committees Steering Committee

9. Standing Committees: Expected Practices Committee members will have the responsibility for interacting with their campus constituencies to seek input on matters of concern to the UC. Standing Committees will recruit temporary, non-voting members as they see fit to carry out their role. Supervisors of committee members will support committee member activities and consider such service as both professional development and part of the member’s work duties. 9 Board of Trustees President University Council Standing Committees Steering Committee

10. Standing Committees: Meeting Guidelines Committees will typically meet twice a month on a yearly basis. Agendas and previous meeting minutes will be disseminated electronically Thursday of the week prior to each meeting. Any issue briefs to come out of a committee meeting are posted to the online form prior to the next committee meeting. Members of the UC cannot designate individuals to proxy for them when unable to attend a meeting. The most recent edition of Robert’s Rules of Order will be the official body of rules for the UC in situations not specifically addressed. 10 Board of Trustees President University Council Standing Committees Steering Committee

11. Standing Committees: Issue Briefs Issue Briefs are the method by which items for consideration are presented to the UC. Standing committee designees can complete an Online Issue Brief during or following a committee meeting, as they are completed via an online form. More than one Issue Brief can be generated by a standing committee at one time. Issue Briefs provide: – Issue topics and descriptions – Consultation information – Impact to the University – Action requests – Vision 2020 goal alignment identification 11 Available on the UC SharePoint Site

12. Standing Committees: Elected and Appointed Officers OfficerDuties Chair/co-convener Member of the standing committee; elected by the committee; serves on the UC Calls and presides over committee meetings Facilitates committee meetings Assures agendas are developed to guide committee activities Co-convener An appointed official from the OAA or vice president most closely associated with the committee’s topical areas; serves on the UC Calls the first annual meeting of the committee Provides advice on topics and the sequence of topics for the agenda Oversees committee officer elections Undertakes tasks as directed by the committee Provides staffing and resource support for committee work In the absence of the chair, presides over committee meetings Vice-chair Assists the co-conveners as needed In the absence of the co-conveners, presides over meetings Secretary Assures the integrity of committee records and assures distribution of records to interested members of the University and the committee’s leadership In the absence of the co-conveners and the vice-chair, presides over committee meetings 12 * Chair, vice-chair and secretary must be faculty, contract professional or staff. Positions are elected biannually.

13. Standing Committees: Elected Members MembersConstituency Group RepresentationTerm Length Faculty (2)(1) organized leadership representative, (1) at-large representative 3 years Staff Members (2)(1) organized leadership representative, (1) at-large representative 3 years Contract Professionals (2)(1) organized leadership representative, (1) at-large representative 3 years Undergraduates (2)(1) organized leadership representative, (1) at-large representative 1 year Graduate Students (2)(1) organized leadership representative, (1) at-large representative 1 year Deans (1) Selected by peers3 years Department Chairs/School Directors (1) Selected by peers3 years 13

14. Standing Committees: Election Guidelines 14 Each constituent group represented in the UC will choose their own UC standing committee representatives in accordance with their respective governance structure. – Two representatives from each group will serve on each standing committee. Where applicable, half of the members will be from their formal representative body and half will be from their at-large community. Members may serve no more than two consecutive terms, though may serve again after a one-year absence. Elections shall take place so that no more than one-third of a constituency’s membership is elected to serve annually (modified appropriately for student members).

15. University Council: Maximizing Effective Decision-Making 15 The University Council: Moves constituency groups closer to the decision-making process Enhances shared leadership Allows campus representatives (127 in all) to be involved in the shared leadership process at different levels Guarantees that constituencies are engaged with and responsible for efficient and effective leadership Board of Trustees President University Council 37 members Steering Committee 6 members Standing Committees (9) 12 members each Standing Committees (9) 12 members each