Daktronics SharePoint Use – May, 2008 MNSPUG

Introductions IT Information Selection Environment Platform Lessons Learned Questions Agenda

Murray Coble, IT Communications, Intranet Product Manager Daktronics, Inc. Brookings, South Dakota 3500 employees $433 million in revenue in FY % revenue growth, year after year Publicly traded -- DAKT Introductions

“To be the world leader at informing and entertaining people through dynamic visual and audio communication.” Video Displays Scoreboards Electronic Message Centers Sound Systems Hoist Systems Creative Content Daktronics

Microsoft Technologies SQL.NET Active Directory Office Exchange BizTalk Distributed User Base Over 45 remote offices in 8 countries About 2600 network users IT Information

Driving Factors Enterprise Content Management IT Philosophy Vendor stability Key Requirements Integration URL accessibility Fast, property-based searching SharePoint Selection

Process Defined requirements in early 2005 Attended AIIM national conference Attended 2005 MSFT PDC SPS 2003 pilot project with Quilogy Tested MOSS beta 2, trained with Mindsharp Made recommendations to business Made decision Implemented MOSS SharePoint Selection

Medium-sized farm 2 Web Front End servers, running Search 1 Index server Clustered SQL Application server for Excel Services and Forms Server SharePoint Environment

Staff Product Manager System Administrator.NET developers Enterprise Content Manager Leverage existing DBAs and server team Business analysts and project managers User interface and graphic designers SharePoint Environment

Document Management Web Content Management Intranet Search Collaboration SharePoint as a Platform

Migrated 800,000+ documents Document Center Site Collections Document Management

Second Search Center Property searches Document Management Results page configuration

Custom column types Source File upload tool Document Management Metadata Updater

Integration Sales project tracking Customer lookup Contract project sites Windchill PLM Document Management

Future Plans Scanner to SharePoint Lifecycle management Records management Centralized upload tool Search enhancements Workflow Document Management

Waited for ECM Selection End users were skeptical SharePoint pilot project Presentation by Inetium Approved by stakeholders Web Content Management

Rewriting on SharePointwww.daktronics.com Worked with Inetium on envisioning, branding, and development Content management is ready Content is being built Scheduled for Fall, 2008 release Web Content Management

Reuse of content Consistent tagging Page-aware aggregation web parts Web Content Management

Photo Gallery Web Content Management

Tab control with web part zones Advanced configurations options for content creators and administrators Web Content Management

Future Plans Content sharing intranet/website Knowledge base Portals E-Commerce Translation management efficiency Mobile Viewing Web Content Management

Intranet homepage News feature stories Employee search Corporate calendar Department Information Intranet Portal

Applications Regional Office Information Dispatch calendar Contract Sites Intranet Portal

Future All informational pages Branding More Robust News Corporate Slide Library Encyclopedia (wiki) Product Information Competitor Information Possible platform for every web application Intranet Portal

Enterprise Search Documents Search Future Plans Data from all Information Systems BDC Search

Team sites, project sites, department sites Sites Directory Wikis Projects Manuals Initiatives Collaboration

Business Intelligence InfoPath, Forms Server, Workflow Business Data Catalog in Search Extranets Future Initiatives

Frequent Training Site Owners End Users Open Labs Monthly User Groups SharePoint Resources site User adoption is average Training and User Adoption

Be judicious about what documents go into SharePoint Build a significant amount of SharePoint content before the initial release Over-plan for user adoption and training Have a plan for branding and naming Lessons Learned/Tips

Create a buzz, but set realistic expectations Identify and build content managers Strategize for ad hoc collaboration Develop an internal champion(s) Do not expect a culture change overnight Lessons Learned/Tips

So why is SharePoint the right platform for Daktronics? It is a great product Extendable Further leverage our investment in Microsoft technologies Total cost of ownership Strong partner and user community Uses and builds on existing skill sets State of constant evolution Closing