Update on the Education Data Portal: NYSED’s Instructional Information System PM/TS Mtg 1/16/2013 1

Vision and mock-ups (notional) Vendors’ scope of services High level architecture and timeline Program governance and year 1 milestones Partnering with the Big 5/RICs Discussion questions What’s next Agenda 2

Vision 1.Make student data available to New York’s educators, students, and their families to support instruction and student learning. 2.Make curriculum and instructional resources available to New York’s educators and families to support instructional improvement and professional development. 3.Create sustainable and open technology that promotes innovation, flexibility, and choice and enables local education agencies (LEAs), schools, and regional organizations to develop or procure additional applications or new functionality more rapidly and at reduced cost. 4.Leverage emerging technology interoperability standards for education applications to remove barriers to innovation and scaling of successful tools for personalizing learning. 3

4 Education Data Portal Data Dashboard EngageNY Sample user (dummy data) Sample user (dummy data) Links to applications - selected application will be viewed in window to the left. Here, the Data Dashboard has been selected and a class overview is viewed through the application window. Applications offered via NYSED and the SLC could be accessed from this navigation bar. Links to applications - selected application will be viewed in window to the left. Here, the Data Dashboard has been selected and a class overview is viewed through the application window. Applications offered via NYSED and the SLC could be accessed from this navigation bar. A mock-up of a possible Education Data Portal homepage design (1 of 2) MY APPLICATIONS SLC Application A SLC Application B Application window/viewer This mock-up contains dummy data only (i.e. no actual teacher or student data has been used) Mrs. Linda Kim

5 Education Data Portal Data Dashboard EngageNY Sample user (dummy data) Sample user (dummy data) Links to applications - selected application will be viewed in window to the left. Here, EngageNY has been selected and is viewed through the application window. Applications offered via NYSED and the SLC could be accessed from this navigation bar. Links to applications - selected application will be viewed in window to the left. Here, EngageNY has been selected and is viewed through the application window. Applications offered via NYSED and the SLC could be accessed from this navigation bar. A mock-up of a possible Education Data Portal homepage design (2 of 2) Application window/viewer MY APPLICATIONS SLC Application A SLC Application B This mock-up contains dummy data only (i.e. no actual teacher or student data has been used) Mrs. Linda Kim

6 Content Management and System Services Deliver Portal Solution - IBM JAVA-based and leverages SLC assets Enables SSO and navigation to all EDP components Integrated w. NYSED/SLI IdM and Access Controls Integrated Search Deliver Content Management and Collaboration Solution – WGEN Drupal-based Import content from NYCDOE’s ARIS Enable users to create, tag, and curate content Share and discuss resources with user groups/communities Publish/discover content through the Learning Registry Data Dashboard Solutions Provide Overarching Project Services Provide Project & System Services for EDP – Public Consulting Group Project Mgmt across work streams (see slide 6) Quality Assurance and Systems Testing Develop and deliver training and documentation Design and manage help desk 1 23 Develop license selection and mgmt process for LEAs (DDS) Migrate, host, and maintain EngageNY.org Deploy enhanced Search (includes Learning Registry integration)

7 Data Dashboard Solutions – ConnectEDU/Datacation, eScholar, and Pearson/Schoolnet Educator Data Views and Early Warning Indicators Student demographic, enrollment, attendance, assessment, and early warning indicators data Aggregate and drill-down data at the district, school, grade, classroom, and student levels Parent and Guardian Data Views Supports multiple language translations or translation guides Provides embedded contextual help and end-user guides to explain data elements and displays Student Data Views and Higher Education Record Exchange For students in grades six through twelve Enables the authorized student or parent/guardian to send profile data to NY’s public higher education institutions 123 Required Desired Learning Progression and Mastery Visual representation of progress through the Common Core State Standards for individual students or groups of students Recommendation Engines Suggests links to useful resources while users are viewing data Prioritizes aligned resources from EngageNY.org 45

High level architecture for the EDP 8 School and District Student Management Systems Web Based Data Loading (Level 0) Regional Data Systems (Level 1) Statewide Data System (Level 2) SIRS Shared Learning Infrastructure (SLI) Future 3 rd Party Apps Course Catalog Shared Learning Collaborative New York State, RIC, or LEA Operated Proposed TBD Vendor Contract(s) Key Content Management and Collaboration Content Management and Collaboration Data Dashboard Solutions Common Core Learning Maps Content Search & Tagging Federated Identity Management System Learning Registry Node Vendor 1 Vendor 2 Vendor 3 EngageNY.org (1.5/2.0) Collaboration App LRMI protocol Common Core Standards Taxonomy Selection and License Management System (Data Dashboard Solutions) Selection and License Management System (Data Dashboard Solutions) Interoperability tools

High level timeline: LEA Product Selection Begins EDP Launch SLI V1.0 Launch Work Begins Implementation and EDP Launch (Year 1) Operations, Maintenance, and Enhancements (Years 2 – 3) Dec 2012 Apr/May 2013 Oct 2013 Apr 2014 Sept 2014 July 2015 July 2016 July 2017 EDP Year 2 Begins DDS and CM&SS Contracts Expire First 1-Yr. Extension Begins (Optional) First 1-Yr. Extension Expires Second 1-Yr. Extension Begins (Optional) Second 1-Yr. Extension Expires Optional Contract Extenstions (Years 4 and 5)

EDP program governance 10

EDP timeline – year 1 NY EDP Major Releases: Alpha – Core Portal and IDM Functionality Beta – Major Portal and CMS Functions to be Released in v1.0 Gamma – Remaining Functionality to be Released in v1.1 11

Partnering with the Big 5/RICs Near-term: data collection and integration services – 2013/2014 data collection requirements for SMS vendors Big 5/RICs to submit data extracts including new data domains/elements to Level 2 for ingestion into the SLI/EDP supports various data views and the calculation of Early Warning Indicator Flags in DDS Key data domains are: attendance, behavior, course grades, credits, and GPA – Extracts from interim, benchmark assessment providers Load to Level 1 and leverage CSV, XML, or web services to send to SLI for ingestion Near-term: opportunities to develop applications on the SLI platform – SLC has compiled user research from multiple districts and potential end user of Ed Tech apps, and this info is publicly available – As a pilot SEA, NYSED can connect Big 5 IT departments and RICs to key technical resources within the SLC for training and support to fully leverage these technologies Long-term: maintaining a sustainable and open technology that promotes innovation, flexibility, and choice – NYSED aims to enable LEAs to contract with the SLC at a low cost in order to leverage data services and access to application providers who operate on the platform – NYSED will work with the Big 5 and RICs to determine how to plan for this transition, to build capacity around data integration, and to continue to leverage statewide services (e.g. identity management) and share open source technologies (e.g. Portal) that will benefit LEAs 12

13 1)We aim to deliver product demonstrations in April/May 2013, enable LEAs to select Dashboard solutions over the summer, and deliver product training in August/September before users access the real, live system in October )From your perspective, does this schedule make sense or would you suggest revising this approach based on other school-level activities and availability of staff? 2)What questions do we need to answer for LEAs between now and deliver of product demonstrations so that they can determine whether to leverage the EDP or continue using existing tools? When do districts begin to make these purchasing/licensing decisions? 3)What are the critical types of data that users need to view and analyze in a DDS in order to see value in the tool? How often do they need to access this data throughout the school year? 4)What are your burning questions or concerns regarding the EDP solution and implementation approach? 5)What is the best forum/venue to provide updates on the EDP program and to elicit your feedback (e.g. monthly or quarterly Big 5 meeting)? Discussion questions

What’s next Mid-January - Finalize recurring meeting structure and schedule meetings across EDP program End of January - Finalize Baseline Architecture (Portal, CMS, IDM, SLI, DDS) End of March - Finalize and share program schedule with the program community 14

Back up 15

16 Leveraging key assets to build the EDP AssetDescription New York State’s Student Information Repository System (SIRS) NYSED operates a robust statewide data collection and repository system that ingests data from schools statewide via Regional Information Centers (RICs) and large school districts (Big 5). NYSED will leverage this system to source data to the Shared Learning Infrastructure (see below) and the EDP. NYSED’s Federated Identity Management System NYSED is building a federated solution for identity management and authentication of educators, school administrators, parents/guardians, and students to enable single-sign on to the EDP and applications within the portal. Shared Learning Infrastructure (SLI) The Shared Learning Collaborative is a not-for-profit corporation organized to develop and implement low-cost, interoperable, reusable, and secure technology assets and services that will be available to all states and districts. This Shared Learning Infrastructure (SLI) includes a shared data store and set of standardized data integration services that will support the implementation of the Common Core State Standards and help states and districts provide teachers with the instructional data and tools they need to make personalized learning a reality. EngageNY.orgNYSED currently operates this public website through which it provides State-sourced curricular, video, and other content. Beginning in the spring through the fall 2012, EngageNY.org will be re-built and will publish New York’s Common Core curriculum modules and videos of effective teaching practices. During the implementation of the EDP, the EngageNY.org site will be enhanced. Learning Resource Meta-data Initiative (LRMI), Common Core Taxonomy, and the Learning Registry LRMI is a protocol for marking up educational content with relevant meta-data, including the Common Core taxonomy. EDP content will be tagged using the Learning Resource Metadata Initiative protocol, and Common Core State Standards (CCSS) will be referenced using the Common Core Taxonomy. The EDP will provide enhanced search and other functionality by sending, receiving, and leveraging content metadata (including tags and ratings) to and from the Learning Registry ( EngageNY.org will be capable of publishing all content to the Learning Registry. Further, the system will be able to subscribe to or import trusted content discoverable via the Learning Registry.

17 What LEAs need to know about the EDP Year 1: October 2012 – September 2013 (Implementation) LEAs select Data Dashboard Solutions for Year 2 in April/May 2013 Year 2: October 2013 – September 2014 (EDP Launch and Operation) LEAs select Data Dashboard Solutions for Year 2 in April/May 2013 Year 3: October 2014 – September 2015 (Year 2 of Operations) EDP Contracts Expire in September 2015 Years 4 and 5 (2, one-year optional contract extensions, based on project success and available funding) Timeline Training and Documentation – Electronic training manuals will be accessed via EDP; EDP vendor will deliver train-the trainer product training (in person and online) via Network Team Institutes or other venues; training will be tied to other reform initiatives including common core implementation and data-driven instruction Help Desk and Technical Support - All tiers of end-user support will be provided by EDP vendors via phone, , and chat Selection/Licensing of Data Dashboards - Prior to Years 2 and 3 of the contract, DDS vendors will demonstrate their products through a mandatory Statewide webinar and at least twelve subsequent regional live demonstration events. These demonstrations will enable LEAs to select 1 of 3 Dashboards for each year. Support Through the RTTT grant, NYSED will fund the development, maintenance, and operation of the EDP and associated services in years 1 through 3 (and in years 4 and 5, if possible). LEAS will incur no costs to access the Portal, select and license Data Dashboard Solutions, and use and contribute to EngageNY. To the extent that LEAs (or RICs) aim to provide supplemental data to the EDP, above and beyond data that NYSED will source from Level 2, districts may need to fund this data integration process from local SMS vendors and/or Level 1 to the Shared Learning Infrastructure. Cost

18 1.Links to RFPs for the Education Data Portal: 1.Data Dashboard Solutions: Content Management and System Services: Link to the Shared Learning Collaborative website: 3.Link to EngageNY.org (NYSED’s content management website): Link to the Learning Resource Metadata Initiative’s website: 5.Link to the Learning Registry’s website: Resources