1. EngageNY Portal Introduction
SCDN
September 13, 2013
EngageNY.org

2. EngageNY Portal (ENYP) Overview
EngageNY.org

3. ENYP: Helping to bridge the gap between our values and our reality
At the opening speech during July’s NTI, Commissioner King spoke about the distance between our values and our reality, and how to bridge this gap.
In the context of statewide educational reform agenda, if our core value is that all students should be able to graduate from HS college and career ready, then we need to identify the levers and supports needed to turn this value into a reality.
The EngageNY Portal is one of several tools offered and funded by the NYSED through RTTT that can serve to bridge this gap, especially in the areas of implementing the New York State P-12 Common Core Learning Standards (CCLS) and Data-Driven Instruction (DDI).
EngageNY Portal

4. Assess Take Action Analyze
Supporting implementation of NYS Common Core Learning Standards through the ENYP
Assess
Analyze
Take Action
To understand the benefits of the Portal, it may be helpful to contextualize some of its features and functions within the cycle of data-driven instruction.
This is our vision for how components of the Portal can directly support and facilitate the work that you’re already doing at the school and district level.
Analyze:
Results from summative and (limited) interim benchmark assessments aligned to CCSS will be loaded and displayed in Dashboards.
Key attendance, behavior, and course performance data will be used to create Early Warning Indicator Flags, which will enable educators and parents to identify students in danger of dropping out of high school and college.
Dashboards will provide multiple data views of assessment results (by item and standard) at the student, class, school, and district level.
Learning Maps will provide a visual display of student’s progression across CCSS, indicating their mastery level for each standard, driven by assessment results
Through EngageNY communities, educators can create and contribute to discussion threads in order to help identify appropriate and effective instructional strategies and interventions.
Recommendation Engines will connect student performance data to relevant CCSS-aligned content/resources from ENY
Take Action:
Through EngageNY, educators can quickly and easily high-quality instructional resources aligned to specific grades, subjects, and CCSS. In addition, educators can view and use peers’ ratings and comments on resources to inform selection and usage.
This cycle only reaches its true potential as districts add more interim and classroom data.
EngageNY Content
and Communities
Recommendation Engine
Data Dashboard Views, Learning Maps, and Early Warning Indicator Flags
Note: Availability of features and functionality vary across Data Dashboard Vendors (DataCation-Compass/ConnectEDU, myTrack/eScholar, and Schoolnet/Pearson)

5. Components of the ENYP An instructional information system that will:
Allow authorized educators, students (grades 6 through 12), and their legal guardians (all grade levels) to log in and view student educational data through data dashboards
Provide users with access to instructional and learning resources tagged to CCSS through the EngageNY content management system, and
Enable educators to create secure online professional learning communities to share resources and collaborate with colleagues across the State, region, district, or school.
EngageNY Portal

6. Building a sustainable, flexible, and secure ecosystem of applications
Objective
Challenge
Addressing the Challenge
Sustainability
Many instructional information system deployments are monolithic, “one-size-fits-all” applications
Provide a path for districts to quickly develop, license, and deploy new applications at a low cost
Flexibility
The cost of switching application providers is high (i.e. “vendor lock-in”)
Direct providers to use open, non-proprietary standards for data integration in order to reduce costs and expand choices
Security
Data security and privacy protocols are not standardized across schools and districts
Develop and implement rigorous and standardizes protocols
EngageNY Portal

7. Building a sustainable, flexible, and secure ecosystem of applications
Many states recognized these challenges, leading to inBloom:
founded with support from the Council of Chief State School Officers (CCSSO) to enable participating states and districts to increase their educational technology options, lower costs, and protect data security and privacy.
supports the EngageNY Portal’s objectives of sustainability, flexibility, and security.
nonproprietary and open source.
inBloom is one of many partners that SED is working with in developing the Portal. While NYSED plans to continue supporting the EngageNY portal and content management system, districts that choose to continue licensing the data dashboards after the school year will need to fund both licensing costs and the underlying inBloom services.
The data dashboards will be demonstrated in just a few minutes, but we wanted to present the inBloom service in greater detail as well.
EngageNY Portal

8. Applications and Tools
ENYP ecosystem at launch (spring 2013)
Applications and Tools
DataCation Compass
Schoolnet
eScholar
myTrack
inBloom
Student Enrollment Data
Student Achievement Data
Student Biographical Data
Teacher & Staff Association Data
Education Organization Data
Consistent with FERPA, New York has had a statewide student database in place since 2004 and provides this information to third parties as necessary to meet its program evaluation and improvement responsibilities (e.g., school report cards). Consistent with FERPA, districts and schools provide data to third parties to meet their instructional and organizational responsibilities
Currently, we are leveraging data already collected by districts and submitted to SED to power each Dashboard. Leveraging inBloom’s open standards and non-proprietary shared technology infrastructure, we’re able to send (and DDS vendors are able to consume) relevant student data to power each Dashboard solution. However, the breadth and timeliness of this data is limited by scope and effort constraints.
District C
SIS
District A
Level 1
Level 2
(State Data
Warehouse)
District B

9. Applications and Tools
Enabling an ecosystem of local data and applications
Applications and Tools
DataCation Compass
LMS
Assessment Builder
Adaptive Test Tool
Gradebook
Curriculum Map
Lesson Planner
Student Grouping Tool
Messaging Tool
Schoolnet
eScholar
myTrack
inBloom
Student Enrollment Data
Student Achievement Data
Student Biographical Data
Teacher & Staff Association Data
Education Organization Data
Period level attendance
Chapter/unit tests and quizzes
Classroom behavior incidents
Periodic common assessments
In the future, if districts find value in the ENYP and inBloom, there is a scenario in which districts or RICs can partner with inBloom directly. Here, SED may supply core data to districts, but key, instructionally rich and relevant data that is often captured in schools and Student Information Systems (but not submitted to the SED) would be loaded to inBloom directly, thereby reducing latency.
For example, districts may send period level attendance, results from unit/chapter quizzes, or classroom behavior incidents. Or, a district’s L1 operator may send results from periodic common assessments administered across one or multiple districts, while the State may continue to send enrollment records or state assessment results.
Over the next two years, as inBloom works with partner sites and vendors, we also hope to see a proliferation of valuable application providers who have successfully integrated with inBloom and will be positioned to offer great tools at low integration costs to districts or RICs. So, while NYSED will fund the Dashboard licensing and integration costs for the next two school years, we are trying to create a path for districts and RICs to quickly deploy multiple applications at a low integration cost and in a secure environment once our funds expire.
District A
SIS
Level 1
(Big 5 and
RICs)
Level 2
(State Data
Warehouse)
District B
District C
Note: Local data types and applications/tools listed above are notional

10. EngageNY: Curriculum Materials & Resources
Educators will be able to access curriculum modules and resources with updated search & filtering and visual display
(beginning spring 2014)
EngageNY.org

11. EngageNY: Educator Community & Collaboration
Educators have the option to create or join existing communities to address local issues with expanded resources
(beginning spring 2014)
EngageNY.org

12. EngageNY: Turnkey Professional Development Kits
to help educators develop their skills and abilities in the implementation of the Common Core State Standards. 
Kits can be used alone or in groups to guide educator development in this work; they can also be used to deliver formal or informal learning experiences for others.
Content exists now, but will be organized and improved in the new version of Engage.
EngageNY.org

13. ENYP schedule Dashboard Selection Period (8/9/13-10/31/13)*
Authorized reps from districts and charter schools will select one of three dashboards to be used at no cost during the school year
A second selection process will be held prior to the school year
Training (Fall Spring 2014)
Train the Trainer sessions with Network Team Leaders (NTI)
Live, in-person training, live and recorded webinars, and self-paced tutorials (videos)
Portal Launch (Spring 2014 onwards)
Spring 2014 – Educators can access the Portal
Spring 2014 – Fall 2015 – Parents (or legal guardians) and students can access the Portal
Reference regional product demonstrations that took place across the state, as well as web-based Q&A sessions that will be scheduled over the next weeks.
* These dates reflect an extension to the original selection deadline of 9/27/13 and field communications will be released by 9/20/13 to inform districts about the extension.
EngageNY.org

14. Data Dashboards
EngageNY.org

15. Data Dashboards: Assessment Data View
Dynamic performance views for students, classes and groups at-a-glance.
Amrit
EngageNY.org

16. Data Dashboard: CCSS Learning Maps
Bridging performance data with the goals established in the CCSS, a learning map shows a student’s (or group of students’) progression towards mastery
Amrit
EngageNY.org

17. Data Dashboards: Early Warning Indicator Flag
Early warning indicator flags help to identify students likely to drop out of high school and college
Amrit
EngageNY.org

18. Data Dashboards: Recommendation Engine
Educators will be able to quickly and easily access high-quality materials aligned to the CCSS based on students’ performance against standards or other needs/preferences
Amrit
EngageNY.org

19. What’s Next?
EngageNY.org

20. Data that your district can begin collecting and sending to SED to power Dashboards
New data
When can I collect and send this data to SED?
Daily attendance (EWIF)
Beginning of school year.
In-school and out-of-school suspension (EWIF)
GPA and cumulative credits (EWIF)
Beginning December 2013 (after the first term).
Interim benchmark assessments (Learning Maps)
(Optional)
Please work with your RICs to assess readiness.
Other classroom data
TBD. Please contact the EngageNY Portal team.
Data collections at schools will not change
inBloom made updates to their data model to accommodate NYSED’s data collections
New Data Collections in School Year
NOTE: More information about data collection and templates provided to SMS vendors, please visit
EngageNY.org

21. Interim Benchmark Assessment Vendors
Product(s)
McGraw Hill
Acuity
Pearson Digital Learning
AIMS Web
Scholastic, Inc.
Scholastic Reading Inventory
Scholastic Math Inventory
Sungard
Assessment Builder
Vantage
My Access
LinkIt
eDoctrina
Core K-12
Assessment Center
Certica
TestWiz
Renaissance Learning
STAR Reading, STAR Early Literacy, STAR Math
iReady
NWEA
MAPS, Children’s Progress Academic Assessment
Focusing specifically on the interim benchmark assessments, here is a list of vendors that RICs have been proactively working with to prepare them to load additional data that you may find useful. We encourage you to work with your RICs to load data from these and other applications. Please note that data loading will require data integration and may incur a service fee from the RIC supporting this process.
EngageNY.org

22. Choosing a Data Dashboard - Schedule
Date
Selection Event
October 31, 2013
Selection period closes.
Spring 2014
Data dashboards become available.
Late spring/early summer 2014
Data dashboard selection reopens for
EngageNY.org

23. Choosing a Data Dashboard - Criteria
Which dashboard fits into my district’s technology portfolio?
Which dashboard meets my district’s feature requirements?
Consult data dashboard selection guide.
EngageNY.org

24. EngageNY.org

25. During & After Dashboard Selection
Support During Selection
On-demand webinar available now.
Q&A conference call with data dashboard vendors in late September/early October.
Selection guide and other materials.
Limited help desk services.
Support After Selection
Comprehensive help desk services.
Training materials and wiki documentation.
You can expect follow up messages and reminders about all of these steps from ENYP before the selection period closes.
EngageNY.org

26. Forthcoming Documentation
How to add supplemental local data
How to add applications to the Portal
How accounts are created
Help desk and training resources
EngageNY.org

27. For More Information Web http://engageny.org/portal Email
Phone
EngageNY.org

28. Questions?
EngageNY.org