PBIS Applications Training Team

SWIS 5.0 & CICO-SWIS Overview and Walkthrough Application navigation and training information SWIS & CICO-SWIS Readiness Requirements Licensing Information Pricing Model Changes Support Resources

LoginApplications on the account

SWIS 4.4SWIS 5.0 NavigationMain MenuSWIS Dashboard and Icons Reports Select one specific report and enter specific data parameters School Summary reports displayed on the SWIS Dashboard Multiple report tabs open at the same time NEW—Day of Week Report NEW—Grade Report NEW—Motivation Report in the Student Dashboard Referral Labels Problem Behavior o Harassment/Bullying o Defiance/Disrespect/ Insubordination/ Non-compliance Motivation Administrative Decision Problem Behavior—can select more than one! o Harassment—enhanced ability to track! o Bullying—now separated! o Defiance/Insubordination/Non-compliance o Disrespect—now separated! Perceived Motivation Action Taken—can select more than one! o NEW—Action Pending o NEW—Additional Attendance/Saturday o NEW—Alternative Placement

SWIS 4.4SWIS 5.0 Data Drill-Down Custom Report Custom Graph NEW—Data Drill-Down feature with savable reports Person Management Add/Revise Staff Display Staff Status Merge Staff Add/Revise Student Display Student Status Merge Student NEW—Person Management feature which allows for managing all students, staff, & non- staff in one place NEW—Person status is displayed and merging and revising is enhanced and easier Seclusion/Restraint Not possible to identify the use of seclusion/restraint and not possible to track the use NEW—Seclusion/Restraint can be identified and tracked Ethnicity Report NEW—Risk Indices added for better data-based decision making around disproportionality Weapons & Harassment Create Extra Info fields to track harassment and/or weapons use NEW—Selecting Use/Possession of Weapons prompts for weapon type NEW—Selecting Harassment prompts for harassment type

Enhanced Features Custom Fields replaces Extra Info Weapons and Harassment Default to federal guidelines, but can be customized Facilitators can change and refresh schools without logging out Data Integrity will default to the current school year Auto-prompt days suspended/expelled Auto-prompt enrollment and school days

Enhanced Features CICO-SWIS Dashboard Data at Login! Data Entry Improved features for data integrity! Reporting Options View multiple reports at the same time! Period Management and Expectations Easier ways to define the school-wide system! Upcoming Features CICO-SWIS Goal Line Shift In-Application Help Desk

Both SWIS and CICO-SWIS Facilitation involves: Readiness Licensing Training Ongoing Communication Ongoing Coaching Ongoing Support Year-End Support Both SWIS and CICO-SWIS Facilitation involves: Readiness Licensing Training Ongoing Communication Ongoing Coaching Ongoing Support Year-End Support

New school/facility request(s) Initial Readiness & Licensing Swift at SWIS or CICO-SWIS Training Coaching and Follow-Up Support Three-Month Readiness Review Coaching and Follow-Up Support Year-End, Wrap-Up Support

Reorganized to better align across applications and accommodate stand-alone subscriptions Documentation Allow schools up to three months to meet documentation requirements this will require the facilitator to follow-up and verify later that the final requirements were met Language for inclusion of non-school facilities (i.e., school/facility, educational facility) Status Checks for Action Planning Not in Place Partial In Place Next Check Readiness & Licensing

SWIS Readiness Requirement 3 The school/facility has an incident referral form and definitions for behaviors resulting in administrative-managed (major) vs. staff-managed (minor) incidents in place that is compatible with SWIS referral data entry Readiness & Licensing

More information and examples are available at in the Resources section

Readiness & Licensing More information and examples are available at in the Resources section

Readiness & Licensing

Staff Managed are MinorsOffice Managed are Majors Minors Inappropriate Language Physical Contact Defiance/Insubordination/Non -Compliance Disrespect Disruption Dress Code Technology Violation Property Misuse Tardy Consequences are determined by staff Majors Abusive/Inappropriate Language Fighting Physical Aggression Defiance/Insubordination Harassment/Intimidation Inappropriate Display of Affection Vandalism/Property Destruction Lying/Cheating Skipping Technology Violation Dress Code Theft Arson Weapons Tobacco Alcohol/Drugs

Readiness & Licensing More information and examples are available at in the Resources section

Readiness & Licensing

CICO-SWIS Readiness Requirement 3 The school/facility has a standard Daily Progress Report/CICO point card with the following information: Defined number of check-in periods (up to ten) Defined number of expectations/goals (3-5) A three-point rating scale Readiness & Licensing

More information and examples are available at in the Resources section

Readiness & Licensing

One form to complete Revamped for online completion Space for electronic signatures Revision to user section

NCES #1>1121 Behavior Team1>1112 Administration1>1112 Building1>1211 “School”1>1222 # of Accounts1>111 okay2 Number of Accounts: How do you plan to use the data for decision-making? Readiness & Licensing Consider: K-12 schools Districts with small numbers of students Other examples of schools in your district where account setup may not be straight-forward

Readiness & Licensing School Information Form Administrator login All other users = SAMI Billing Information Leave blank if the school pays License Agreement & Data Sharing Administrator signature Facilitator Information Facilitator signature

Readiness & Licensing

License Agreement The person assigned the responsibility of signing legally-binding documents will sign the license agreement. In most schools this is the: Administrator Dean Vice Principal Superintendent. Optional Data Sharing Agreement Schools opting to participate in sharing their data with state and district evaluators for research purposes will sign this agreement. This piece is not required in order to use the SWIS Suite.

Readiness & Licensing Applications Use the drop-down to indicate which applications the school wants to access.

Submit Page 6: Fax Mail Educational and Community Supports 1235 University of Oregon Eugene, OR Attn: SWIS Accts Manager Allow 2 weeks for activation A notification will be sent to you as soon as the account is activated. Invoice is sent to the payer indicated on the license agreement. Letter is sent to the school welcoming them to SWIS Readiness & Licensing

Pay Online!

Pricing Model—July Application2 Applications3 Applications 1-19 Schools on one invoice $300$400$ Schools on one invoice $270 (10% discount) $360 (10% discount) $450 (10% discount) 40+ Schools on one invoice $240 (20% discount) $320 (20% discount) $400 (20% discount) ISIS-SWIS CICO-SWIS SWIS Readiness & Licensing

New school/facility request(s) Initial Readiness & Licensing Swift at SWIS or CICO-SWIS Training Coaching and Follow-Up Support Three-Month Readiness Review Coaching and Follow-Up Support Year-End, Wrap-Up Support

Plan your Swift at SWIS or CICO-SWIS Training Use the Demo Account to demonstrate reports Use your Facilitator Account to demonstrate data entry Facilitator Guides Include outlined trainings! SWIS and CICO-SWIS User Manuals Great resource during training sessions and for ongoing learning! Swift at SWIS or CICO-SWIS Training

After Swift at SWIS or CICO-SWIS Training Conduct a one week follow-up to check implementation and use Attend and coach the next three team meetings Support team leader and data analyst prior to meetings The goal is to build capacity in them to come to the meetings prepared with data. Remind schools/facilities to run data integrity check at least quarterly Coaching and Follow- Up Support

After Three Months Follow up with the school/facility via: SAMI Phone Attend a team/staff meeting and offer coaching for using discipline data. Check documentation on readiness requirement 4 Ongoing Communication and Support Continue to follow up with the school and check in via SAMI, phone, , scheduled site visits, etc. Use SAMI to regularly view and monitor school accounts. Support new schools with readiness, licensing, SWIS and CICO-SWIS training, and ongoing coaching Three-Month Review Ongoing Coaching and Support

Annual Facilitator responsibilities include: Reviewing the status of schools’ SWIS or CICO-SWIS readiness tasks Using SAMI to update and modify school accounts as needed Completing the annual license renewal process Completing SWIS or CICO-SWIS Training with new users Completing SWIS or CICO-SWIS booster training as needed Providing ongoing coaching support for all schools Year-End, Wrap-Up Support

Remember: the school administrator that is listed on the Readiness and Licensing Form is the only user that SWIS will set up for the school. The SWIS or CICO-SWIS Facilitator will add all other users through SAMI.

SAMI allows a Facilitator to monitor and manage user access to the school’s account. User access type varies based upon: Applications included in the subscription (e.g., SWIS, CICO- SWIS, ISIS-SWIS) Size, grade levels, and culture of school Facilitator capacity for training and support SWIS implementation at the district, regional, or state level Role and tasks assigned to the user

DescriptionRole SWIS Admin A SWIS Admin user has access to enter referral data, generate reports (including the staff report), edit all information in School Settings, and edit Person Management. The role of SWIS Administrator is typically limited to one or two school or district-level administrators who support and/or participate in the school-wide implementation of SWIS. Data Entry A Data Entry user has access to enter referral data, generate reports (excluding the staff report), edit only Core Data in School Settings, and edit Person Management. The role of data entry is typically limited to one or two staff members who enter referral data, maintain person records, enter schools days & enrollment, and/or monitor data integrity. Data Analyst A Data Analyst user has access to view SWIS reports (excluding the staff report) for decision making and evaluation. The role of data analyst is typically limited to one or two staff members who are responsible to monitor data integrity and generate relevant SWIS reports to summarize for decision-making team(s) within the school or district. Reporter A Reporter user has access to view SWIS reports (excluding the staff report) for decision making and evaluation. The role of Reporter is given to a small number of staff within the school who regularly monitor and report SWIS data (e.g., grade level team leader, school counselor) Note: as the ability to generate the Data Integrity Report and Download Data are made available, only the SWIS Admin, Data Entry, and Data Analyst will have access to do so.

SWIS AdminData EntryData AnalystReporter Enter Referrals Generate All Reports Including Staff Report Generate Most Reports Excluding Staff Report Edit all School Settings Edit Core Data in School Settings Only Enrollment & School Days Edit Person Records in Person Management Generate Data Integrity Report and Download Data (Coming Soon)

DescriptionRole CICO Admin A CICO Administrator has full access to manage settings and enrollment as well as enter and review data within CICO-SWIS. The role of CICO Administrator is typically limited to one or two staff members who coordinate and manage the implementation of the CICO intervention and the use of CICO- SWIS data system. Data Entry A Data Entry user has access to enter data and generate common reports within SWIS. The role of data entry is typically limited to one or two staff members who enter point data, maintain person records, and/or monitor data integrity. Data Analyst A Data Analyst user has access to review reports within CICO-SWIS for decision-making and evaluation. The role of data analyst is typically limited to one or two staff members who are responsible to monitor data integrity and generate relevant CICO-SWIS reports to summarize for decision-making team(s) within the school or district. Reporter A Reporter has access to view common reports within SWIS. The role of Reporter is given to a small number of staff within the school who regularly monitor and report SWIS data (e.g., grade level team leader, school counselor)

DescriptionRole Coordinator An ISIS-SWIS Coordinator has full access to set up and manage student files, enter and review data, and access the school-wide report. The role of ISIS-SWIS Coordinator typically includes 2-4 staff members who coordinate and manage the implementation of individual supports to a group of students. School-Wide Read Only An ISIS-SWIS School-Wide Read Only User has access to review data, and access the school-wide report. The role of School-Wide Read Only varies but should include tasks and permissions related to accessing information for all student files in ISIS-SWIS. User A User in ISIS-SWIS is a label that indicates that the person should have some level of access to one or more student files. This access is set up by the ISIS-SWIS Coordinator(s) at the school.

Evaluating New Requests for access Permissions and access needs What are the person’s responsibilities related to access? Do we need permission from the school administrator? What access type(s) are appropriate? Current number of users Are we within the recommendations (above)? Facilitator capacity Does the facilitator have capacity to train, manage, and support a new user? SWISCICO-SWISISIS-SWIS SWIS Admin (1)CICO Admin (1-2)Coordinator (2-4) Data Entry (2-3) School-Wide Read Only (1-2) Data Analyst (1-2) User (n/a) Reporter (0-3)

Stay up-to-date and be informed so your schools can be, too! PBISApps website Trainings Webinars Resources Pre/Post- Conference Sessions Review Facilitator Manual Annual SWIS Facilitator Boosters

Portal Support Section Search Function Community Forum the PBISApps Team Chat with us online Encourage Facilitators to use the Portal communication features New phone number