Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Department of Defense WELCOME F-100 LINES OF ACCOUNTING in DTS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) F-100 CLASS OVERVIEW Topic: Lines of Accounting in DTS Time: Approximately 45 minutes Target Audience: Lead Defense Travel Administrators (LDTAs), Finance Defense Travel Administrators (FDTAs) Pre-Requisites: D-100: DTA Maintenance Tool – Overview OR experience with DTS Suggested Complimentary Class: F-101 Budgets in DTS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TECHNICAL ISSUES? AUDIO GAPS SLOW SCREEN CHANGES DISCONNECTS Exit class Close all other software applications Log back into class Check with local IT staff If problem persists call the DISA Help Desk:

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 4 ATTENDANCE CREDIT ENTER:  FULL NAME  SERVICE or AGENCY INITIALS ONLY  KEEP IT SIMPLE SELECT: GUEST EXAMPLES: Lynn Green / USA John Blue / USAF Betty Silver / DISA Dave Brown / USN Barb Yellow / DFAS Greg Orange / USMC

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) COMMUNICATING IN CLASS Enter questions here  Use chat box for all questions  Most answered during class  Some need post class follow up

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TRAINING OBJECTIVES After completing this class, you should be able to: Search for LOA’s Update and copy LOA’s Share LOA’s across organizations Rollover or delete LOA’s Create LOA’s Update a default LOA Use mass update and mass copy feature View LOA’s

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) LOA KEY POINTS LOA module is not an official accounting system FDTA reconciles accounts to the disbursing system Permission Level 1: Access to the DTA Maintenance Tool Permission Level 6: Edit Lines of Accounting Organization Access: View or edit Lines of Accounting for organization

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Series of alphanumeric codes:  Indicate location of funding for a document  Detail fund cite information Each LOA specified by:  Format Map**  Owning Organization  Fiscal Year  Label LOAs: SERIES OF CODES **Several available to translate Service/Agency LOAs into DTS format.

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DTS LOA’s are a series of codes:  FDTA can share them to sub-organizations  Sub-Orgs can then use the shared LOA  Once shared; that right can not be removed. DTS LOAs link to DTS Budgets:  When LOA is shared; budget is shared  LOAs can roll over to next fiscal year  Available to all members of a routing list  Must be applied before doc approved; or approval fails LOA PARAMETERS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Lines of Accounting maps are in a 10 x 20 format The ^ is used to separate each element on a line Element placeholders can be used where appropriate LOA’s can be copied from other Organizations ACCT 1AAA^ ACCT 2DEPT^FY^PY^APPR^SH^ ACCT 3OC/SOC^BCN^SA^ ACCT 4AAA^TTC^ ACCT 5CC^MAC^ ACCT 6FA^WC^FC^CAC^BRC^ ACCT 7RON^RBC^ ACCT 8JNLU^DSSN^ACRN^ ACCT 9IBOP^ ACCT 10TF^LOC^FCN^FLN^ LINES OF ACCOUNTING MAPS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) OPEN DTA MAINTENANCE TOOL

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) LOCATE LOA MODULE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SEARCH LINES OF ACCOUNTING

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) LOCATE LOA TO UPDATE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) UPDATE LOA: DATA ELEMENTS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SAVE UPDATED LOA

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) LOCATE LOA TO COPY

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) COPY LOA: CONFIRM DETAILS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SAVE LOA COPY

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) USING X-ORG FUNDING X-Org Funding: LOA shared with an outside Org or a specific traveler. 20 Funding Organization:  May remove access at any time  Retain control of the LOA label and budget  Can run reports to determine use When DTS X-Org feature is used, funder provides:  LOA label  Name/ address of funding Org FDTA  Guidance on use of LOA

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) LOCATE ORG FOR FUNDING

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 22 SEARCH CROSS ORG

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) LOCATE: DELETE & ROLLOVER

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IDENTIFY LOA(s) TO ROLLOVER

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROLLOVER: SELECT RULES

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROLLOVER: DEFAULT RULES

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CONFIRM ROLLOVER LOA(s)

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) REVIEW LINES OF ACCOUNTING

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Questions 29

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CREATE LINE OF ACCOUNTING

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IDENTIFY LOA FISCAL YEAR

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) REVIEW LOA ELEMENTS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DEFAULT LOA UPDATE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DEFAULT LOA UPDATE PERSON

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) MASS UPDATE: FORMAT MAP

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SELECT LOA(s): MASS UPDATE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) UPDATE VALUES

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) MASS COPY: FORMAT MAP

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SELECT LOAs FOR MASS COPY

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) MASS COPY: DESTINATION ORG

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) VIEW LOA(s) LIST

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SAMPLE LIST OF LOAS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) KEY POINTS ABOUT LOAs Can be copied, rolled over, updated and shared LOA sharing is an internal process LOAs shared to sub-orgs, cannot be un-shared If LOA is shared, budget is also shared Must be applied to a doc before approval

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) KEY POINTS ABOUT LOAs cont. Built with data elements with a 10x20 format map Appendix R; DTA Manual; format map resource LOAs only link to budgets with the same elements LOA X-Org sharing is for external orgs or travelers

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Lobby set-up: o Instructor audio turned off o Questions answered for 15 minutes o Lobby stays open 60 minutes Please help us evaluate: o Complete evaluation o Provide feedback Use the lobby resources: o Download class slides o Use links to DTMO website & TRAX CLASS CLOSING LOBBY

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) THANK YOU FOR ATTENDING DISTANCE LEARNING For a three month schedule of DTMO distance learning classes Go to the DTMO Website > Training Resources Center 46