NY Migration Planning Meeting APPR Requirements with Teachscape

Agenda Introductions: Alison Doucette, Director, Implementation Services Sue Wiley, Director Northeast Sales Sue Bellamy, Regional Vice President, Sales New Platform Products Overview: Reflect, Focus, Learn, Advance Q & A APPR and Teachscape Reflect – functionality and presentation Q & A What’s new in the spring? Q & A Overview of the Implementation/Migration Process Q & A

Teachscape Effectiveness Platform FFTPS & FFTES Proficiency = FOCUS Reflect Live = REFLECT Professional Learning Suite = LEARN ADVANCE– Strategic Planning, Goal setting, Personnel Profiles and Planning

NY Standard Configuration Non-tenured teacher:Tenured Teacher Other Measures: (60%) 2 Announced observations1 Announced observations 1 Unannounced observation Teacher provided Structured Portfolio (Domain 4 +) State /SLO Measures (20%) Local Measures (20%) Composite Score (100%)

NY Standard Configuration The NY Standard uses the Danielson Rubric to score all measures in the evaluation process. Domains 1,2,3, and component 4a for announced observations Domains 2 and 3 and Domain 4 component 4a for unannounced observations Domain 4 components 4b-4f for the structured portfolio artifacts (although evaluators can request evidence from other domains and scoring is optional).

Evaluation workflow for a non-tenured teacher 6 Annual Planning Conference Evaluator schedules Annual Planning and Goal Setting conference Teacher completes Planning and Goal Setting Form Announced observation (2): Evaluator schedules the observation Teacher completes the pre-observation form Teacher uploads lesson plan (optional) Teacher uploads other artifacts (optional) Evaluator completes the observation by collecting evidence, tagging it to components Teacher completes the post-observation form Teacher has the option to upload other artifacts (optional) Evaluator has the option to upload other artifacts (optional) Evaluator scores the observation using evidence gathered during the observation and from the pre- and post-observation forms

Evaluation workflow for a non-tenured teacher 7 Unannounced observation (1): Evaluator completes the observation by collecting evidence, tagging it to components Teacher completes the post-observation form Teacher uploads other artifacts (optional) Evaluator has the option to upload other artifacts (optional) Evaluator scores the observation using evidence gathered during the observation and from the post-observation forms Portfolio Evaluation (Domain 4 +):. Teacher uploads Portfolio evidence in the form of artifacts Evaluator scores the observation using evidence from the artifacts Summative Conference:. Teacher completes self-review form and summative form Evaluator completes summative form

NY State Standard Configuration: Weighting/Formulas 8 All the scores for the components for each domain are averaged at the component and domain level across all observations and other measures The domains and the domain components within the domain are weighted using NYSUT recommendations The composite scores are then converted to the NY State score using the NYSUT CONVERSION CHART. Effective: Overall performance and results meet NYS Teaching Standards. Effective =57 2.6= = = =57.8

NY Standard Configuration: Product Presentation

Principal’s View 10

Teacher’s View 11

Administrators View 12

vs. 13 New Reflect System Custom evaluation workflows with pre-defined formula and weighting rules Online and Offline Observations Tools: Walk, Live, Video Summative Evaluation Report Observation dashboard and tracking tools Integration of Multiple Measures of Teaching Effectiveness(Student Assessment and Survey data) Reflect Live on TXLNew Reflect System

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Reflect System vs Reflect Live – Detailed View 15 Functional AreaFeature / SupportReflect LiveReflect System Mobile Application Support (offline) iPad, iPad2, New iPad ✔✔ Android Devices ✔ Support for unscheduled observations ✔✔ Support for scheduled and pre-defined observations ✔ Observation Management Evaluation workflow management ✔ Scheduling observations ✔✔ Scheduling goal setting, pre and post observation conferences with calendar attachments ✔ Lesson artifacts attached to observation ✔ Lesson artifact and form scoring (coming soon) ✔ Integration of student achievement data ✔ Visibility into all aspects of evaluation process ✔ ReportingSummative and formative evaluation templates and reports ✔

Reflect System vs Reflect Live – Detailed View 16 Functional AreaFeature / SupportReflect LiveReflect System Mobile ApplicationiPad, iPad2, New iPad ✔✔ Android Devices ✔ Support for unscheduled observations ✔✔ Support for scheduled and pre-defined observations ✔ Observation Management Evaluation workflow management ✔ Scheduling observations ✔✔ Scheduling goal setting, pre and post observation conferences with calendar attachments ✔ Lesson artifacts attached to observation ✔ Lesson artifact and form scoring ✔ (Coming soon!) Integration of student achievement data ✔ Visibility into all aspects of evaluation process ✔ ReportingSummative evaluation report ✔

Summative Teacher Evaluation Report

Imports and Exports in Teachscape Reflect for Evaluations 18 HR Import File of users and relationships State Teacher Score File Local Teacher Score File Observations and Other Evaluation Components (60%) State Measures (20%) Local Measures (20%) SIS Export File: Overall Composite (100%) TEACHSCAPE SYSTEM

What’s new in the Spring? 19 Focus: o Training for Domains 1 & 4 (Feb ‘13) o Certificate of Completion (Mar ‘13) o Calibration GA (Mar ‘13) o Focus based on FFT 2013 with Common Core integration (Apr ’13) Reflect: o iPad Observation app (February ‘13) o Walkthroughs and Walkthrough Reports (February ’13) o Video Observations (February ’13) o Conversion tables & formula preview (February ’13) o Teachers’ Self-Review (March ’13) o Forms and Artifact scoring (May’13) o SIS export for NY State (May ‘13)

What’s new in the Spring? (cont.) 20 Learn: o Video Channels (Jan ‘13) o Video capture and upload tools - Lucy, Mini, Uploaders (Feb ’13) o Video clipping and usage reports (Feb ’13) o Refinements of user experience and workflows: search, catalogs, communities, LP workflows o Continuing Education: tracking and reporting on two types of units (e.g. credits and hours) o Content New courses in the Competency-Based Learning Series (Q3 ’13) ELA Common Core Series (Q4 ’13) Mapping of Learn content to InTASC standards (Q4 ’13)

Calibration FeatureComment FrameworkFfT 2011 Delivery platformFocus 2011 # of Calibration windows3 per year Start and end dates for calibration windowsConfigurable Number of videos to score in each window2 Duration of Calibration WindowApprox. 1 hr. to complete each window (15 min. video segments) Observer Eligibility All Observers Proficient Observers Configurable Calibration Model Compliance Oversight Model Accountability Model Configurable

Phases of Implementation/Migration Process PhaseActivityNext Steps Initial District Requirements Meeting Project Team Defined Documents Required Listed Overview of the Implementation Process District Approver/Team Leader defined District provides documentation(APPR, Questionnaire replies) Detailed District Requirements Gathering Analysis of the District documents for “best fit” in the product configuration Teachscape provides District Requirements Configuration documentation. Initial Test users are trained. Pilot SystemDistrict provides feedback on test system Signoff by District OR Modify configuration document and reconfigure Migration PlanningDetermine migration window “Please complete all ongoing observations by this date.” Production SystemTeachscape configures production system District users are trained Determine rollout process