IEEE Sections Congress Quebec City, Canada 19 – 22 September 2008 Celebrating Volunteer Achievements Worldwide

June 2007 SC08 Steering Committee Paul FortierSteering Committee Chair Andre MorinVice Chair Yves de Villers Local Org. Committee Chair Xavier Maldague Program Committee Co-Chair Mohamed El-Hawary Program Committee Co-Chair Ferial El-HawaryR7 Director Elect Eduardo PalacioRAB VC – RSC Activities Pedro RayRAB Chair Cecelia JankowskiRAB Secretary

June 2007 IEEE Sections Congress 2008 Facility Summary l 3 Hotels l Hilton Quebec Hotel (Primary Hotel) l Sleeping Rooms/Region Meetings l Chateau Laurier l Sleeping Rooms l Delta Hotel l Sleeping Rooms/Region Meetings l Quebec City Convention Center l Sections Congress Events l Region Meetings

June 2007 SC08 Program Specific Program under development but we have agreed on the following tracks: l Section Management l Membership l Section/Chapter Activities January/February 2007 reached out to Section Chairs regarding input on SC08 Program Content Program Committee will be developing specific descriptions of each track.

June 2007 SC08 Track Chairs Section Management l Lee Stogner: Region 3 - Taylors, SC l Christopher James: Region 8 – Southampton, UK Membership l Bill Kennedy: Region 7 - Calgary, Canada l Ron Tabroff: Region 1 - Peabody, MA Section/Chapter Activities l Enrique Tejera: Region 9 Panama, Panama l Kalyan Sen: Region 2 - Monroeville, PA

June 2007 SC08 Speakers l An official notice for speakers will be distributed by the SC08 Program Committee. l Each Regional SC08 Coordinator will be requested to coordinate these nominations & forward to SC08 Program Committee. l Speakers to be identified by 4 th quarter 2007

June 2007 SC08 Speakers l Speakers should be aware that funds are not available within the Sections Congress budget to pay for speaker travel. l Speakers' attendance must be supported either by their IEEE organizational unit (Region, Section, Society, RAB, TAB, EAB, etc.), their employer, or be self-funded. l Will receive no monetary compensation for their participation. l Unless the speaker is also a primary delegate, the speaker will also be responsible for the registration fee (which covers meals at Congress).

June 2007 Preliminary Schedule of Events l Friday, 19 September l Opening Ceremony, Regional Dinners l Saturday, 20 September l Core Track (AM) and Breakout Sessions (PM) l IEEE Honors Ceremony l Sunday, 21 September l Breakout Sessions l Social Event for all (Tentative) l Monday, 22 September l Closing Ceremony l Voting/Results of SC’08 Recommendations

June 2007 IEEE Honors Ceremony l The IEEE Board of Directors has agreed to conduct the 2008 IEEE Honors Ceremony with IEEE Sections Congress. l The ceremony highlights the accomplishments of each year's IEEE Award and Medal recipients. l All SC’08 participants will be invited to attend the ceremony on Saturday, 20 September 2008.

June 2007 Registration Rate l Primary Delegate/Other Attendees l $400 USD ($350 USD in 2005) l Covers all meals & Congress events, including Honors Ceremony. l Section Primary Delegate Registration Waived l Partners/Children l $225 USD – Adults ($190 USD in 2005) l $125 USD/children ages 12 and under. l Cover breakfast (Saturday, Sunday, Monday) & evening events (Friday, Saturday & Sunday).

June 2007 Expected Section Expenses l Sections should budget funding to cover sleeping room (3 or 4 nights), non-congress meals, ground transportation and airfare expenses. l Additional sleeping room nights may be covered by the Region if the Region conducts a Region Meeting in conjunction with SC08. l In the past, RAB has allocated funds to support the attendance of a primary delegate from each Section. These funds are distributed to the Region and the Region Director/ExCom is responsible for distributing to the Section. l The Section is responsible for covering these expenses of additional delegates from the Section. The Section should budget as noted above but include funding to cover the registration fee

June 2007 Regional Committee Meetings l RA staff has contacted each 2008 Region Director to see if they would like to conduct a Regional Committee meeting prior to/after SC08. l Specifics dates for each Region meeting to be determined based upon meeting requirements/hotel availability.

June 2007 Tentative Schedule – Non Congress Events Wednesday 17-September : :00RAB Student Activities Committee Mtg 8: :00Region 4 Executive Committee Mtg 13: :00Region 4 Long Range Strategic Planning 19: :00Region 7 Reception Thursday 18-September : :00RAB Student Activities Committee Mtg 8: :00Region 2 Committee Meeting 8: :00Region 4 Committee Meeting 8: :00Region 7 (IEEE Canada) Committee Meeting 8: :00Region 8 Committee Meeting 8: :00Region 10 Committee Meeting 8: :00Region 3 Committee Meeting Meetings will be held at Convention Center or Delta & Hilton Hotels

June 2007 Tentative Schedule – Non Congress Events Friday 19-September : :00 IEEE Canada Meeting 8: :00Region 5 Committee Meeting 8: :00Region 6 Committee Meeting 8: :00Region 8 Committee Meeting 8: :00Region 9 Committee Meeting Meetings will be held at Convention Center Hilton Hotel

June 2007 Traveling to Quebec City l Jean-Lesage International Aéroport l More than 10 airlines offer over 300 weekly flights from/to many North American, South American and European destinations. l Over 25 non-stop daily flights are offered to major hubs in Eastern Canada (Montreal, Toronto, Ottawa) and the USA (New York, Detroit, Cleveland, Boston). l Approximately 20 Kilometers from SC08 Hotel

June 2007 Passports l All passengers including Canadian and U.S. citizens will be required to present a valid passport when traveling to/from Canada. l Will be sending out a note to Section Chairs reminding them to make sure that potential attendees have valid passport.

June 2007 Visa Requirements l Many people do not require a visa to visit Canada. These include: l Citizens of Andorra, Antigua and Barbuda, Australia, Austria, Bahamas, Barbados, Belgium, Botswana, Brunei, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Iceland, Ireland, Israel (National Passport holders only), Italy, Japan, Liechtenstein, Luxembourg, Malta, Mexico, Monaco, Namibia, Netherlands, New Zealand, Norway, Papua New Guinea, Portugal, Republic of Korea, St. Kitts and Nevis, St. Lucia, St. Vincent, San Marino, Singapore, Solomon Islands, Spain, Swaziland, Sweden, Slovenia, Switzerland, United States, and Western Samoa; l Visit for more information l Questions - Contact a Canadian embassy, high commission or consulate on what you will need before traveling to Canada.

June 2007 Additional Information Visit the following URL for updated information on SC’08