1. 2007 R10 Meeting KK1 2006 IEEE Region 10 Meeting 24-25 March 2007 Kota Kinabalu, Sabah 2007 Special Project Coordinator Lance Fung

2. 2007 R10 Meeting KK2 Outline Special Project Coordinator objectives and responsibilities Special Projects for 2007-2008 –Inauguration of Vietnam Section –History of Region 10 –SC08 Regional Coordination

3. 2007 R10 Meeting KK3 Special Projects Objective: –To provide project management and coordination for Region 10 Special Projects Responsibilities –To ensure Special Projects are completed within publicized schedules. –To present project descriptions including funding requirements to the Region 10 Delegate/Director and the Region 10 Executive Committee. –To involve volunteers to participate and champion Region 10 Special Projects. –To submit pertinent and timely Special Project information to the Region 10 Newsletter Editor.

4. 2007 R10 Meeting KK4 Special Projects Special Project Activities for 2007 –Assisted in the Inauguration of Vietnam Section (2007 – completed) –Special Project on History of IEEE Region 10 (2007 – until 2009) –Section Congress 2008 Regional Coordinator (until SC 2008)

5. 2007 R10 Meeting KK5 Inauguration of Vietnam Section 5 th March, 2007 – Hanoi University of Technology Concurrent with 5 th RIVF Conference Strong support from IEEE Report in IEEE R10 Newsletter Will prepare an article for “The Institute”

6. 2007 R10 Meeting KK6 History of Region 10 Why? –Mission of IEEE History Centre: “to preserve, research and promote the history of information and electrical technologies” –Recognition of past achievements and to promote IEEE R10 units –Archive milestones and records before they “disappear” –To raise public awareness and image of IEEE –Data collection and standardisation of record keeping

7. 2007 R10 Meeting KK7 Special Project on History of Region 10 –Updates from the last 25 years. –To collect and present information from R10 Countries/Councils/Sections for IEEE’s 125 th year Anniversary in 2009 ( and 42 nd year for Region 10) –Partners: IEEE History Centre; R10 Section/Chapter Coordinator; R10 Electronic Communication Coordinator; R10 Newsletter Editor; APO

8. 2007 R10 Meeting KK8 IEEE Centennial 1884-1984 9 countries / 10 Sections reported from R10 –Australia –India: Bombay and Calcutta –Tokyo –Korea –New Zealand –Pakistan –Singapore –Thailand –Hong Kong

9. 2007 R10 Meeting KK9 Special Project History of R10 Proposed Formats –Central (R10) with links to local (Section) history pages –Centralized Content to be uploaded by sections online and more extensive information to be hosted locally –Local information could be interactive and multimedia –Extracts from R10 History page could be summarized for printed reports

10. 2007 R10 Meeting KK10 Suggested information on Country/Council Country –Brief description of country in relation to EE and IEEE –List of significant/historic events on EE development in the country Council (if exist) –Brief description of council and members –Year of establishment –List of Chairs –List of historic events / milestones –Prominent people (nationally and internationally) –Collaboration with National professional bodies –Links to scanned archives

11. 2007 R10 Meeting KK11 Suggested information for Sections Section –Brief description of Section and other units (Subsection, Chapter, Affinity groups and SB’s) –Year of establishment –List of Chairs –List of historic events / milestones –Prominent people (nationally and internationally) –Link to Scanned archives (Newsletter, news articles…)

12. 2007 R10 Meeting KK12 Example from NSW Section Milestones of EE in Australia History of IEEE in Australia History of Australian Council

13. 2007 R10 Meeting KK13 Data Collection Process 1.Section/Council establish and maintain respective history pages 2.Section/Council upload required information to R10 Historic Data collection site 3.R10 History committee prepares information for R10 History Page (with links back to Section’s History page) 4.Info from history page could be extracted for printed report. 5.Special Project Coordinator welcomes suggestions on information to be included in the R10 page.

14. 2007 R10 Meeting KK14 Budget and Award Budget –Data Collection Site Development (USD2,500) –Award(TBA in 2008 budget) Award –Best Section/Council History site (guideline to be announced by Award/History Committee)

15. Special Project History of R10 Timeline –Mar ’07Approval of project by R10 committee Invite suggestions on information to be included on History Page -Oct ’07Prototype platform development and trial data collection -Jan ‘08Progress report and finalisation of required info –R10 ‘08Announcement and commence Data Collection Collection to be completed by July ‘08 –SC08Award of Best Council/Section History Page Prepare History document and maintenance

16. 2007 R10 Meeting KK16 What’s needed to be done? Nominate champion in local unit Create History Page for your unit (see suggestions and examples from other units) Upload required information during the data collection phase Warnings – Please ensure copyrights are observed (especially when dealing with historic pictures and articles) and sources of information acknowledged

17. 2007 R10 Meeting KK17 IEEE Sections Congress Quebec City, Canada 19 – 22 September 2008 Celebrating Volunteer Achievements Worldwide

18. 2007 R10 Meeting KK18 IEEE Sections Congress 2008 Hilton Quebec Hotel –Sleeping Rooms/Region meetings Quebec City Convention Center –Sections Congress Events Quebec City, Canada –19 – 22 September 2008

19. 2007 R10 Meeting KK19 What is Sections Congress? Triennial gathering of IEEE grassroots leadership to –network with other Section leaders –attend training programs –develop recommendations to guide the future of the Institute

20. 2007 R10 Meeting KK20 2007 Activities January –Requested input from Sections regarding content for 2008 SC Program February –RAB to approved SC08 Theme “Celebrating Volunteer Achievements Worldwide” February - September –SC08 Program Committee will be developing program (tracks, core track training theme)

21. 2007 R10 Meeting KK21 SC08 Speakers On official notice for speakers will be distributed by the SC08 Program Committee. Each Regional SC08 Coordinator will be requested to coordinate these nominations & forward to SC08 Program Committee. Speakers to be identified by 4 th quarter 2007

22. 2007 R10 Meeting KK22 Procedure for nomination of SC speakers and Track Chairs from R10 1.Nomination to be sent to Fanny Su at APO 2.Nominations to be considered and approved by Director in consultation with R10 Advisory Committee 3.Information to be passed to SC08 Regional Coordinator for consideration by SC08 committee

23. 2007 R10 Meeting KK23 SC08 Speakers Speakers should be aware that funds are not available within the Sections Congress budget to pay for speaker travel. Speakers' attendance must be supported either by their IEEE organizational unit (Region, Section, Society, RAB, TAB, EAB, etc.), their employer, or be self-funded. Will receive no monetary compensation for their participation. Unless the speaker is also a primary delegate, the speaker will also be responsible for the registration fee (which covers meals at Congress).

24. 2007 R10 Meeting KK24 Will your Section be there? Ensure your Section’s participation in SC 2008 by: –Start budgeting NOW to send at least a primary delegate –Keep your officer reporting up-to-date, in order that Sections Congress information will be sent to the right contact –Start planning now –Goal – have 100% participation from Sections

25. 2007 R10 Meeting KK25 Preliminary Schedule of Events Friday, 19 September –Opening Ceremony, Regional Dinners Saturday, 20 September –Core Track and Breakout Sessions –IEEE Honors Ceremony Sunday, 21 September –Breakout Sessions –Social Event for all (Tentative) Monday, 22 September –Closing Ceremony –Voting/Results of SC’08 Recommendations

26. 2007 R10 Meeting KK26 IEEE Honors Ceremony The IEEE Board of Directors has agreed to conduct the 2008 IEEE Honors Ceremony with IEEE Sections Congress. The ceremony highlights the accomplishments of each year's IEEE Award and Medal recipients. All SC’08 participants will be invited to attend the ceremony on Saturday, 20 October 2008.

27. 2007 R10 Meeting KK27 Regional Committee Meetings In keeping with past practice, each Region will be provided with an opportunity to conduct a Regional Committee meeting prior to/after SC08. Specifics dates for each Region meeting to be determined based upon meeting requirements/hotel availability.

28. 2007 R10 Meeting KK28 Characteristics of a Primary Delegate Actively prepare for sections congress by participating in their region/section activities by discussing issues with their colleagues Be willing to be an active learner/participant in sessions Actively consider issues as they are brought forward Be an informed voter on the recommendations Be a communicator of information learned at sections congress to the Region, Section and Chapters

29. 2007 R10 Meeting KK29 Sections Congress Locations Rotates among Regions 1984 – Boston, MA, USA (1) 1987 – Anaheim, CA, USA (6) 1990 – Toronto, Canada (7) 1993 – San Juan, Puerto Rico (9) 1996 – Denver, CO, USA (5) 1999 – Minneapolis, MN, USA (4) 2002 – Washington DC, USA (2) 2005 – Tampa, FL, USA (3) 2008 – Quebec City, Quebec, Canada (7)

30. 2007 R10 Meeting KK30 SC08 Steering Committee Paul FortierSteering Committee Chair Andre MorinVice Chair Yves de Villers Local Org. Committee Chair Xavier Maldague Program Committee Co-Chair Mohamed El-Hawary Program Committee Co-Chair Ferial El-HawaryR7 Director Elect Cecelia JankowskiRAB Secretary Send any questions to sc-coordinator@ieee.org

31. 2007 R10 Meeting KK31 Additional Information Visit the following URL for updated information on SC’08 www.ieee.org/sc2008 Nomination for SC2011 host

32. 2007 R10 Meeting KK32 Thank you and you are SPECIAL