© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Animating and Using Multimedia Effects Lesson 10

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Objectives Apply custom animation Modify and enhance animations Add sound effects Add movies Insert links

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Animating and Using Multimedia Effects Lesson 10 1 Applying Custom Animation

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Types of Animation Effects Entrance Emphasis Exit Motion Paths

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add an Entrance Effect From the Animations tab, in the Animations group, choose the Custom Animation button. Select the object in the Slide pane. Click Add Effect at the top of the Custom Animation task pane, choose an effect type, and then choose an effect.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add an Emphasis and Exit Effect Emphasis effects draw your audience’s attention to an object on a slide. Exit effects make objects leave a slide.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Apply a Motion Path to an Object Select the object in the Slide pane. Click Add Effect at the top of the Custom Animation task pane, choose Motion Paths, and choose an effect from the list that appears or click More Motion Paths for preset options.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Remove Custom Animations Select the animation in the list on the Custom Animation task pane. Click Remove or press. You can remove multiple items from the list by selecting them and them pressing or clicking Remove.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Animate Chart Elements In the custom animation list, click the list box arrow for the chart then choose Effect Options. Click the Chart Animation tab and then click the list box arrow for Group chart and choose By Category or By Series. Clear the check box for Start animation by drawing the chart background. By turning off this option, the chart layout will appear when the slide is displayed.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Animating and Using Multimedia Effects Lesson 10 2 Modifying and Enhancing Animations

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Modify Animations To set automatic animation on a selected object: –In the Custom Animation task pane, under Modify notice the particular effect that has been applied. –Click the drop-down arrow for the Start list box and choose After Previous. A clock icon replaces the mouse icon, indicating that the animation will start automatically after the first animation completes. The item is renumbered on the slide, indicating that it is now considered part of the first animation.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Modify Animations To change animation speed on a selected object: –Click the drop-down arrow for the Speed list box and choose Medium. –Click the image of the runners. From the Start dropdown list box, choose After Previous. Change the Speed to Slow. When multiple animations have been applied with the After Previous setting: –All the animation tags on the slide will contain the number “1,” indicating that they are one animation sequence.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add Sound Effects to Animations In the Custom Animation task pane, select the object in the custom animation list and right-click. Choose Effect Options. Click the Sound list box arrow then scroll down the lists of sounds and select one.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Modify the Order of Animations All at once so text appears as one object. All paragraphs (or bulleted items) at the same time. Paragraphs (or bullet items) entering by their level.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Modify an Animation’s Timing On the Custom Animation task pane, select an object in the Custom Animation list and click its list box arrow. Choose Timing and a dialog box for this effect opens. On the Timing tab, in the Delay spin box, key 2 (for two seconds). Click OK.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Copy an Animated Object Animation effects are copied when you copy an object. –Copying can save a lot of time for elaborate animations that take many steps to create. –Copied animations can be pasted on the same slide or a different slide.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Animating and Using Multimedia Effects Lesson 10 3 Adding Sound Effects

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Insert a Sound from the Clip Organizer From the Insert tab, in the Media Clips group, click the bottom of the Sound button and select Sound from the Clip Organizer. –The Clip Art task pane opens, displaying icons for sound files. In the Search text box, key an appropriate word and click go. –Choose a sound and click the sound thumbnail to insert it. –When asked if you want to play the sound automatically, click When Clicked.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Control Start and Play Effect Options Select the music object in the Custom Animation task pane then change the Start setting to With Previous. Click the list box arrow beside the music object and choose Effect Options. The Play Sound dialog box opens, displaying the Effect tab. –Under Start playing, choose From beginning. –Under Stop playing, choose After current slide. –On the Sound Settings tab, click the Speaker button and turn down the Sound volume. –Place a check in the Hide sound icon during slide show option so that the speaker icon is not visible. –Click OK.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Insert a Sound Clip from a File From the Insert tab, in the Media Clips group, click the arrow on the bottom half of the Sound button and select Sound from File. Locate your sound file and click OK. Click Automatically.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Play a CD Audio Track Place a music CD in the CD drive From the Insert tab, in the Media Clips group, click the bottom of the Sound button and select Play CD Audio Track. Under Clip Selection, choose the Start at track and click OK. Click Automatically.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Record Sound From the Insert tab, in the Media Clips group, click the bottom half of the Sound button and select Record Sound. –In the Name box, key the title for the sound recording. –Click the Record button to begin recording and then speak into the microphone. –When finished, click the Stop button to end the recording.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Animating and Using Multimedia Effects Lesson 10 4 Adding Movies

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Insert a Movie from the Clip Organizer From the Insert tab, in the Media Clips group, click the bottom of the Movie button and select Movie from Clip Organizer. –In the Search for box, key a keyword. –In the Search in list box, check Everywhere. –In the Results should be list box, check Movies, clear all the other check boxes, and then click Go. –Insert one with a suitable theme and colors onto the slide.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Insert a Movie from a File From the Insert tab, in the Media Clips group, click the bottom of the Movie button and select Movie from File. Locate your file and click OK. Click Automatically.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Animating and Using Multimedia Effects Lesson 10 5 Inserting Hyperlinks

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add Hyperlinks to Selected Slides Select text that will become the link. From the insert tab, in the Links group, click the Hyperlink button to open the Insert Hyperlink dialog box. –Under Link to, choose Place in this Document. –In the Select a place in this document list box, choose the slide to link. –Click OK.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create Action Buttons for Menu Options From the Insert tab, in the Illustrations group, click the Shapes button and create an Action button. –Under the Action buttons category, select the Action Button: Home— and draw a small rectangle. –In the Action Settings dialog box, click the Hyperlink to list box arrow and choose Slide. –In the Hyperlink to Slide dialog box, choose the slide that contains your menu. Click OK. Click OK again.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add Hyperlinks to Other Presentations From the Insert tab, in the Links group, choose the Hyperlink. In the Link to box on the left side, choose Existing File or Web Page. In the Look in box, navigate to your file and select it. Click OK.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add Hyperlinks to Other Files Press + to open the Insert Hyperlink dialog box. Under Link to, click Existing File or Web Page. Navigate to your file and select it (such as an Excel worksheet). Click OK.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add Hyperlinks to Web Pages Select the word(s) for the link. Press + to open the Insert Hyperlink dialog box. Under Link to, click Existing File or Web Page. In the Address box at the bottom of the dialog box, key the address for the Web site. Click OK and OK again.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Animating and Using Multimedia Effects Lesson 10 Summary

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 10 Summary—1 Custom animation enables you to control the timing, speed, sound, and other aspects of how and when a slide’s objects appear on the screen. –To animate an object means to apply visual effects that control how an object behaves during a slide show. –All animation effects are available from the Custom Animation task pane. –You can choose from entrance, emphasis, and exit effects and vary the direction, timing, speed, and other options.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 10 Summary—2 A motion path can be used to control how an object moves across the screen. –PowerPoint provides a large variety of predefined paths that you can resize, rotate, and reposition to suit your needs. To remove an animation from a slide, select its listing in the custom animation list then click Remove or press. Sound effects can be added to individual animations. The sound effect plays when the animation occurs.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 10 Summary—3 When multiple animations are used on a slide, the order of their appearance is determined by the order they are listed on the Custom Animation task pane. –The order in the list can be modified by selecting the item and then using the Reorder arrows to move. As part of the timing options, you can choose to have an animation appear when you click your mouse, appear when a previous animation appears, or be delayed a number of seconds that you specify.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 10 Summary—4 An animated object can be copied to the same slide, another slide, or another presentation. All the animation settings are copied along with the object. Besides attaching sound effects to individual animations, you can also add sound objects that stand on their own in presentations. –Sound objects can be set to play for the duration of a single slide, for an entire presentation, or until you click your mouse. –Music can be played from an audio CD.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 10 Summary—5 Movies—animated clip art or videos—can be inserted on a slide. Creating Action Buttons or hyperlinks to presentation slides makes it easy to jump to preplanned locations within your presentation or to other files or web sites. –Another way to manage a slide show is to create a menu slide listing the titles of each slide, each with hyperlinks to the actual slide. –To use a hyperlink, start a slide show and then click the hyperlinked text.