New York State Education Department State-Vendor Meeting April 23, 2009

Welcome and Introductions Ken Wagner State Data Director

Vendor-State Communications

Setting Standards for Student System Vendors – a discussion SIRS Data Elements SIRS Data Elements Abstracts to Level 0 Abstracts to Level 0 Middle Ware Standards Middle Ware Standards SIF initiatives, if any SIF initiatives, if any NYSSIS ID in student system NYSSIS ID in student system Historic Data Historic Data Business Rules Business Rules

New Data Elements A heads-up Race-Ethnicity – implementation in Race-Ethnicity – implementation in VADIR – working group in place – estimated implementation in – check vendor support website for progress reports and provide feedback VADIR – working group in place – estimated implementation in – check vendor support website for progress reports and provide feedback BEDS – planning has not yet begun - check vendor support website for progress reports and provide feedback BEDS – planning has not yet begun - check vendor support website for progress reports and provide feedback

Enrollment Issues 1. Student who drops out during the school year: Student system requires that either the enrollment record be ended or attendance must be taken. Student must not be reported as a dropout until the end of the school year when the school or district has determined that the student did not return. Student system requires that either the enrollment record be ended or attendance must be taken. Student must not be reported as a dropout until the end of the school year when the school or district has determined that the student did not return. 2. Student who must be reported by a district, but is actually attending elsewhere. The student system will need to generate an enrollment record, but the reporting school/district will not be taking attendance for the student. The student system will need to generate an enrollment record, but the reporting school/district will not be taking attendance for the student. 3. Student with an enrollment record that is coded “5905” or some other non- “0011” enrollment type receives automatically generated “0011” enrollment record for the following year in the annual student system rollover process.

Student Lite and Programs Fact Issues Years in U.S. schools Years in U.S. schools Years in LEP Years in LEP NCLB and non-funded indicators NCLB and non-funded indicators Last status date Last status date Summer school – location codes Summer school – location codes

Accountability and End of Year Timelines - June 2, 2009 Data Verification Reports release1: Data Verification Reports release1: Grades 3-8 Accountability Verification Reports Grades 3-8 Accountability Verification Reports Secondary-Level Accountability Verification Reports Secondary-Level Accountability Verification Reports Accountability Verification Reports will be available on nySTART and refreshed each Tuesday through August 4, 2009 Accountability Verification Reports will be available on nySTART and refreshed each Tuesday through August 4, 2009 Special Education Verification Reports (VR 10-15) Special Education Verification Reports (VR 10-15) Special education Verification Reports will be available on the PD Data System and refreshed each Wednesday through the relevant certification date July 2, 2009 Special education Verification Reports will be available on the PD Data System and refreshed each Wednesday through the relevant certification date July 2, 2009

Accountability and End of Year Timelines - July 2, 2009 Accountability Overview Reports (preview) releases: Accountability Overview Reports (preview) releases: Grades 3-8 Accountability Overview Report Grades 3-8 Accountability Overview Report Secondary-Level Accountability Overview Report Secondary-Level Accountability Overview Report Accountability overview reports will be available on nySTART and refreshed each Thursday through August 6, 2009 Accountability overview reports will be available on nySTART and refreshed each Thursday through August 6, 2009

Accountability and End of Year Timelines – July 31, 2009 Data collection/certification deadline2: Data collection/certification deadline2: Final deadline for Level 1 data centers to load data or make corrections for school year data, including data related to accountability status determinations Final deadline for Level 1 data centers to load data or make corrections for school year data, including data related to accountability status determinations School and district certification of all data related to accountability status determinations. The certification form must be signed by the superintendent or charter school principal and returned to the local Regional Information Center or Level 1 data center. School and district certification of all data related to accountability status determinations. The certification form must be signed by the superintendent or charter school principal and returned to the local Regional Information Center or Level 1 data center. Final deadline for Level 1 data centers to load student demographics, enrollments and program services data for all preschool and school-age students who will need to be included in special education Verification Reports Final deadline for Level 1 data centers to load student demographics, enrollments and program services data for all preschool and school-age students who will need to be included in special education Verification Reports

Accountability and End of Year Timelines - August 4-6: Reports releases / Certification deadlines: Reports releases / Certification deadlines: Finalized Accountability Verification Reports Finalized Accountability Verification Reports Finalized Accountability Overview Reports Finalized Accountability Overview Reports Certification deadline for special education VR-10 report Certification deadline for special education VR-10 report

Accountability and End of Year Timelines August 26, 2009 August 26, Accountability status determinations publicly available and reported to the federal government Accountability status determinations publicly available and reported to the federal government November 4, 2009 November 4, 2009 Deadline for certification of special education Verification Reports 11-15Deadline for certification of special education Verification Reports 11-15

Interoperability Work Group A report by the State Work Group on inter-operability A report by the State Work Group on inter-operability Joseph Fitzgerald - LHRIC Joseph Fitzgerald - LHRIC

NYS RIC Interop Workgroup 3 Years Old 3 Years Old Meeting Twice Annually (more virtually) Meeting Twice Annually (more virtually) Objectives: Objectives: Share KnowledgeShare Knowledge Advocate for MembersAdvocate for Members November 2008 Meeting: November 2008 Meeting: 24 Participants, including Programmers, Managers, Ass’t RIC Directors and a RIC Director, along with Representatives from three SIS vendors and a SIF vendor.24 Participants, including Programmers, Managers, Ass’t RIC Directors and a RIC Director, along with Representatives from three SIS vendors and a SIF vendor.

Issue Evolution of Workgroup Year One Year One Host ZIS v Local ZISHost ZIS v Local ZIS Agent ExperienceAgent Experience Cost ExperienceCost Experience Horizontal v Vertical SIF IntegrationHorizontal v Vertical SIF Integration Year Two Year Two Vertical Integration and Data ValidationVertical Integration and Data Validation SIF State Profile (i.e. Oklahoma)SIF State Profile (i.e. Oklahoma) Year Three Year Three SIF AlternativesSIF Alternatives Good Data GovernanceGood Data Governance

Time for Questions Next steps?

Thank You for your service to our Districts and for attending today’s discussion Please use our Vendor Support Website to continue these discussions.