1. Current Issues for the District Data Coordinator DATAG Friday, December 7, 2012 Presented by Lisa Pullaro Alexis Campione Mid-Hudson Regional Information Center © 2012 Mid-Hudson Regional Information Center

2. Present and discuss timely issues related to data collection, reporting and verification Encourage meaningful discussion for the purpose of sharing best practices and strategies Learn from and support each other in your role Objectives for the DDC Strand

3. Introduce yourself to your team members Brainstorm several ways that the image represents how your district views the data collection and verification processes Select a spokesperson to describe the image and the group’s ideas Synectics

5. Reporting 2011-12 Staff Evaluation Records Who needs to report Staff Evaluation data What data elements need to be reported Where do we get the data How do we report the data How do we verify the data submitted Who should have access to the Staff Evaluation data Issue #1 – Staff Evaluation Data

6. Any school district subject to the requirements of Education Law §3012-c for the 2011-12 school year for classroom teachers grades 4-8 ELA and math and their building principals must submit one State, one Local, one Other, and one composite effectiveness score and overall rating to NYSED for classroom teachers in ELA and math grades 4-8 and their building principals. If a public school district has a bargaining agreement which includes a negotiated §3012-c APPR for principals of schools housing grades 4-8 but not teachers (or vice versa), then those districts will also need to submit staff evaluation ratings and scores for the group of educators covered by that collective bargaining agreement. Who needs to report Staff_Eval

7. SIG schools/districts and TIF schools/districts that are required to implement §3012-c for the 2011-12 school year for classroom teachers of grades and subjects other than 4-8 ELA and math and all of their building principals who have alternative subcomponent categories must submit, at a minimum, one Growth/Comparable measure (0-20) and one composite (0-100) score and overall rating (1-4) to NYSED for classroom teachers of grades and subjects other than 4-8 ELA and math and their building principals. These data are required to be submitted for the 2011-12 school year. Who needs to report Staff_Eval

8. Select Evaluation Type (score type) Local, State, Other, Composite (Overall) Select Criteria Code for Evaluation Type Local = LOCAL, State = STATE, Other = Ineffective (OTHER01), Developing (OTHER02), Effective (OTHER03), Highly Effective (OTHER04), Composite = Ineffective (OC01), Developing (OC02), Effective (OC03), Highly Effective (OC04) Enter Criteria Rating Code State = Value from 0-20, Local = Value from 0-20, Other = Value from 0-60, Composite = Value from 0-64 (OC01), 65-74 (OC02), 75-90 (OC03) or 91-100 (OC04) What data elements to report

9. State Scores File from SED placed on the district’s IRS Portal site Local, Other, Composite Scores Local assessments and evaluation processes Where do we get the data

10. Level 0 Manual entry or Electronic Import to Staff_Evaluation Requires separate level of access defined in Level 0 http://www.p12.nysed.gov/irs/vendors/2011-12/techInfo.html Other process defined by your RIC or Big 5 District How do we report the data

11. L2RPT Access requires entitlements through SEDDAS SIRS-317 Report Statement of Confirmation required from all districts Due by Friday, December 21 http://www.p12.nysed.gov/irs/nystart/certification.html How do we verify the data

12. Level 0 Only those responsible for entering or importing data for SIRS L2RPT Those responsible for verifying the accuracy of the data submitted to SIRS Source system(s) Those responsible for maintaining the information for professional staff Administrators with appropriate access Who should have access

13. Issue #2 – PD Verification Student Demographics, Enrollment, Program Services, SE Snapshot – BEDS Day PD System 2012-2013 October Verification Reports VR 1-9 Data due to Level 2 by January 4, 2013 Check with your RIC for earlier due date Electronic Certification required of VR 1-6 and 8 by January 7, 2013 Certification available through dashboard. If you click Certify for one report, it certifies them all!

14. Student Demographics, Enrollment, Program Services L2RPT Verification Reports SIRS-312, SIRS-313, SIRS-314, SIRS-316 Data due to Level 2 by January 11, 2013 Check with your RIC for earlier due date Statement of Certification required http://www.p12.nysed.gov/irs/nystart/certification.html Second Statement of Certification due in April Issue #3 – BEDS Enrollment Data

15. Please use the index cards to tell us what topics you would like to see covered in future DATAG sessions in the District Data Coordinator strand. Thank you for attending today’s session! Lisa Pullaro lpullaro@mhric.org Alexis Campione acampion@mhric.org Future DDC Sessions at DATAG