SUPERVISING OTHERS By Joe Johnson

LEARNING OBJECTIVES Analyzing Employees and their Behaviors Motivating/Inspiring Employees Developing/Training Employees Discipline

WHERE YOU WANT THEM ALL Behavior Production Meets Std.

HUMAN BEHAVIOR Culture Attitudes Emotions Values Ethics Authority Experiences Genetics

HUMAN BEHAVIOR It’s difficult to change adult behavior Behaviorally based solutions work best. The rules: Hostile Work Environment Sexual Harassment Works & Plays well vs. Uniform Behavior

ANALYZING EMPLOYEES Analyze an employee on their performance Understand we are all different with different needs Take the time to know your employees We all want to be treated with respect

3 WAYS TO CHANGE BEHAVIOR PERFORMANCE

Motivating people is far from an exact science. There's no secret formula, no set calculation, no work sheet to fill out. In fact, motivation can be as individual as the employees who work for you. One employee may be motivated only by money. Another may appreciate personal recognition for a job well done. Still another may work harder if she has equity in the business. But you can boil down employee motivation to one basic ideal: finding out what your employees want and finding a way to give it to them or to enable them to earn it

Motivating People – Theory Intrinsic Occurs within individual Extrinsic Occurs externally Vicarious Seeing others punished or rewarded

HUMAN BEHAVIOR & MOTIVATION Maslow Herzberg McGregor

Maslow’s Hierarchy of Needs SELF ACTUALIZED SELF ESTEEM SAFETY and SECURITY SURVIVAL BELONGING

Herzberg’s Dissatisfiers and Satisfiers Motivation Bad Working Conditions Poor Supervision Salary and Wages Dissatisfiers Satisfiers Advancement Challenging Work Good People to Work With

Theory X and Theory Y Theory X People are best motivated by fear and punishment. Theory Y People are best motivated by praise and rewards.  Where are you on a scale of one to ten? X Y

IT’S REALLY A CONTINUUM

HOW TO MOTIVATE EMPLOYEES According to national research done just last year by Dale Carnegie Training, out of 1500 employees:national research If an employee felt “very dissatisfied” with an immediate supervisor, there was an 80% chance that they were “disengaged” from their work When surveyed, 69% of disengaged employees quit for even a 5% pay increase. Of employees who have confidence in their Senior Leadership, 61% are fully engaged.

4 EASY WAYS TO MOTIVATE EMPLOYEES 1. The Golden Rule – Treat people the way you want to be treated 2. Actively Listen – You have to work at this 3. Take genuine interest in the future path of an employees career and them personally 4. Be aware of importance of work-life balance

HOW ARE WE DIFFERENT? HOW ARE WE THE SAME? Personality Income Intelligence Survival Needs Respect Need Happiness Talent Goodness Height Weight Ethnicity Age Strength

HOW ARE WE DIFFERENT? HOW ARE WE THE SAME? Personality Income Intelligence Survival Needs Respect Need Happiness Talent Goodness Height Weight Ethnicity Age Strength

EMPLOYEE TRAINING

TRAINING The individual training program What training can’t do Types of training Agency policies & procedures Legally required training Keeping current Job specific Self fulfillment

T RAINING ORIENTATION CHECKLIST Policies and practices Compensation Benefits Attendance expectations Alcohol and drug testing Employer/employee relations General safety training Specialized training requirements related to the job

BENEFITS OF TRAINING Identify Resources Gaps. Reveals Weakness and Strengths. Clarify Staff Roles and Tasks. Builds Teamwork. Better Employee Retention. Increase Productivity. Improve Safety Awareness.

WHERE YOU WANT THEM ALL Behavior Production Meets Std.

INTERNAL TRAINING TOOLS Operation and Maintenance Manuals. Standard Operating Procedures. Required Safety Training. General Safety Practices.

TRAINING ASSESSMENT Required Certification. Employee Interest – Individual or Group. Identify Training Throughout the Entire Organization. Develop a Meaningful Training Program for the near future. Determine if the training is to be taken seriously and will benefit the individual and the organization.

STAFF MATRIX COMPONENTS Basic working level Journeyman level Advance level Instructor level Competent person

LEARNING RESOURCES APWA Certificate Programs – Public Works and Fleet. Technical Certification Programs. State Required Safety and Training Certification. Off-Site Training, Local Colleges Certificate Programs. Computer On-Line and Home Study Courses. Workshops, Seminars, Conferences. Associations and Professional Organizations. Publications, News Letters, and Internet.

TRAINING DOCUMENTATION Training Title and Date. Agenda. Number Lines for Attendee Signatures. Trainer or Instructor Name. Copies of Training Materials and Handouts.

TRAINER LESSON PLAN Explain the Value of the New Skill or Knowledge. Clearly Define what the Trainee Gains will be from the Lesson. Match Lesson with Objective. Provide Learning Experiences. Always include examples. Encourage Feedback.

PROBLEM EMPLOYEES

LEARNING OBJECTIVES PROBLEM EMPLOYEES Know how to give positive & corrective feedback Know the key principles of human interaction Understand the logic of progressive discipline

PROBLEM EMPLOYEES OVERVIEW The inverted pyramid The One Minute Manager Key Principles Managing Disciplinary Meetings

THE INVERTED PYRAMID

ONE MINUTE MANAGER Catch somebody doing something right FEEDBACK Positive Corrective

POSITIVE FEEDBACK What you did Why it was a good thing

CORRECTIVE FEEDBACK  What you did  What you might have done that would have been better  Why it would have been better

KEY PRINCIPLES  Maintain or enhance self-esteem  Listen and respond with empathy  Ask for help in solving the problem

DISCIPLINE  Don’t reinforce behavior you don’t want to see repeated.  Don’t rush!!!!!!!!  Calmly determine consequences.  Get a second or third opinion.  Remember how to play chess.

DISCIPLINE You want the employee to improve. You don’t want to punish the employee.

Great Leaders make a Difference 1. Make employees feel they are doing something meaningful. 2. Effectively communicate and share information. 3. Give employees clear job descriptions and accountability. 4. Give and receive ongoing performance feedback. 5. Have and show Faith and trust in your team. 6. Listen to, focus on, and respect your employees needs. Provide recognition to worthy employees.

Continued 8. Provide fair compensation and pay for performance you seek. 9. Foster innovation. 10. Get ongoing input from your employees. 11. Manage, but not micro-manage. 12. Encourage teamwork. 13. Modify your management approach for different types of employees. 14. Give employees opportunity for personal growth. 15. Fire people when needed.