Working in Groups: 5 th edition This multimedia product and its contents are protected under copyright law. The following are prohibited by law: - any public performance or display, including transmission of any image over a network; - preparation of any derivative work, including the extraction, in whole or in part, of any images; - any rental, lease, or lending of the program. Isa N. Engleberg Prince George’s Community College Dianna R. Wynn Nash Community College

Chapter 13: Making Presentations in Groups

What Is a Presentation? A Presentation Occur whenever a group member speaks, relatively uninterrupted, to other group members or to audience members. Group members make presentations, not public speeches.

Presentations by Group Members As a group member, you should be prepared to make presentations within a group on behalf of a group as part of a team presentation

The Seven Key Elements of Presentation Speaking 1. Purpose 2. Audience 3. Credibility 4. Logistics 5. Content 6. Organizatio n 7. Performanc e

1. Purpose Guiding Principle Determine your speaking goal. The Purpose Question What you want your listeners to know, think, believe, or do as a result of your presentation

2. Audience Guiding Principle Connect with your audience. Two Basic Audience Questions What are your audience’s characteristics? What are your audience’s opinions?

Research Your Audience What are their characteristics? Demographics (age, race, gender, etc.) Attributes (status, special interests, etc.) What are their attitudes, beliefs, and values? Do they agree or disagree with you? Are they neutral or undecided? Can you find common ground?

Adapt to Audience Attitudes If the audience agrees with you, is undecided, or has no opinion: Present new information Summarize important ideas Motivate the audience

Adapt to Audience Attitudes If the audience disagrees with you: Make sure your goals are realistic Find common ground Use fair and reasonable evidence

Find Common Ground Common Ground: A belief or value you share with those who disagree with you. Where is there common ground among: Gun Control and Anti-Gun Control Advocates Pro-Life and Pro-Choice Advocates Democrats and Republicans

3. Credibility Guiding Principle Enhance your believability. Components of Credibility Competence Character Caring

4. Logistics Guiding Principle Adapt to the setting and occasion. Definition of Logistics The strategic planning, arranging, and use of people, facilities, time, and materials relevant to your presentation

5. Content Guiding Principle Select appropriate ideas and information. Research and Select: Relevant ideas and information Strong, appropriate, and valid evidence

6. Organization Guiding Principle Strategically organize your content. Organizational Strategies Select an appropriate organizational pattern. Outline the presentation.

Organizational Patterns Reason Giving Time Arrangement Space Arrangement Problem-Solution Three reasons why we should hire Jim are... _______________________ The best U.S. wine is grown in three states. _______________________

Organizational Patterns Causes and Effects Stories and Examples Compare-Contrast _________________ _ Presidents Truman, Clinton, and Obama’s humble origins. _________________ _

Outline Your Presentation I. Introduction II. Central Idea or Purpose (Preview of Main Points) III. Body of Presentation A. Main Point 1 1. Supporting Material 2. Supporting Material B. Main Point 2 1. Supporting Material 2. Supporting Material IV. Conclusion

PowerPoint Quiz What organizational pattern is probably used in a presentation explaining why recycling is needed and how the community can implement a more effective program? a) Time arrangement b) Space arrangement c) Problem-solution d) Comparison-contrast e) Causes and effects

Sample Outline

7. Performance Guiding Principle Plan and practice your delivery. How you speak affects... what you really mean. what listeners actually hear and understand.

Forms of Delivery Impromptu: Speaking without advance preparation or practice Extemporaneous: Using an outline or a set of notes to guide you through your presentation Manuscript: Reading a presentation from a well-prepared script

Performance Checklist Do you... take time and get set before beginning the presentation? establish eye contact before beginning? maintain eye contact for most of the presentation? gesture and move naturally? speak with adequate volume? articulate clearly? pronounce words correctly?

PowerPoint Quiz If, at the end of a presentation, listeners conclude that you lack expertise on the subject and question your sincerity, you have failed to devote enough attention to... a) purpose. b) audience. c) organization. d) credibility. e) performance.

Team Presentation A well-coordinated, persuasive presentation by a cohesive group of speakers who are trying to influence an audience of key decision makers A team presentation is not a collection of individual speeches; it is a team product.

Team Presentation Guidelines 1. Determine the team presentation’s purpose. 2. Adapt to decision makers in the audience. 3. Enhance team credibility by demonstrating everyone’s expertise and trustworthiness. 4. Adjust to the logistics of the situation and place.

Team Presentation Guidelines 5. Prepare appropriate content and supporting materials. 6. Carefully organize the introduction, body, and conclusion for each presentations and for the team presentation as a whole. 7. Practice the team’s performance until it approaches perfection.

Questions and Answers Be prepared to answer a variety of questions. Guidelines for Q&A sessions: Be brief. Be honest. Be specific.

Presentation Aids Supplementary audio and/or visual materials that help an audience understand and remember what is said in a discussion or presentation

Presentation Aid Guidelines

Sample Presentation Slide

Pitfalls of PowerPoint In your opinion, what are the major disadvantages or common problems you see in PowerPoint presentations? 1. Example: They’re boring and use too many bullet points. 2. _______________________________ 3. _______________________________ 4. _______________________________

Improve This Slide

Delivering Presentation Aid s Explain the point: Explain what the slide means. Wait until it’s time: Give audience enough time look and read. Don’t talk to your aid: Talk directly to your audience, not to the aid. Be prepared to do without: Have a backup plan.

Assessing Presentation Aids Do any of the presentation aids use too many colors, fonts, backgrounds, graphics, sound, etc.? Are the typefaces readable? Is there any unnecessary artwork or multimedia effects? Have copyright laws been violated? How could each presentation aid be improved?