5 th Grade Camp Meeting September 19, 2012

Agenda (Timebox) Background (2) Brainstorming Session (15) Compile and Discuss Fundraising Ideas (20) Next Steps (5) Wrap-Up (5)

Background 3 classrooms of 5 th graders will head off to Camp Seymour- YMCA in the Spring—roughly 60 students at a cost of $150 per student (see Appendix A for cost breakdown). We want to ensure that every student can attend by covering their camp costs through a combination of direct financial support from families and fundraising efforts. This meeting is an opportunity to brainstorm and share fundraising ideas, collaborate with other parents to determine the best direction for our fundraising efforts and sign up to volunteer for future events.

Brainstorming Session The Fifth Grade Camp fundraising initiative was kicked off late last school year by Lisa Dean—let’s continue the great work she has started and move the process forward. Thank you Lisa! Several fundraising ideas have been generated to date. All of these ideas are on the table for discussion. Let’s take 15 minutes to break out into individual or small groups to brainstorm any other fundraising ideas that parents may have.

Brainstorming Guide Are you willing to chair the fundraiser? What is the timeframe of the event? Is there ample time to organize the event? How many volunteers does the event require? Will you be able to find enough people to help to make the event successful? What types of commitments are required in terms of time, organizing, coordinating, selling, etc.? What are the costs? Quantify! Estimate what an event can “net” (total revenue minus cost). Think conservatively—try basing your estimates on previous events and/or experiences. Is the time and effort worth the potential results?

Fundraising Ideas & Discussion See spreadsheet.spreadsheet As we go through the list, consider volunteering as a sub-committee Chair to coordinate and organize one or more fundraising events.

Next Steps Mary Boone has volunteered to organize concessions at The Amazing Race Family Event on September 28. Can you donate a dessert item? We need a volunteer(s) to Chair a Concessions Sub-Committee to cover the various events throughout the school year. “Fundraising & Event Idea Forms” must be turned in no later than October 1. An online survey will then be sent out to collect data on which ideas are most popular. At our next meeting on October 9, we will finalize the fundraising event list, assign volunteer(s) to chair the events and determine the final direct contribution amount ($) required from families. Get final approval from the PTA Board.

Wrap Up Lita and Eric are here to help facilitate this initiative and serve as the central point of communication for the PTA Board. However, this fundraising effort can only succeed when we, as parents, collectively participate, collaborate and contribute! Updates and forms will be available online: Please feel free to any questions or comments to: Questions? Comments? Adjourn!

Appendix A – Camp Costs* Camp Seymour-YMCA Deposit $ Camp Seymour-YMCA Fee $ Camp T-Shirt $ Transportation $ 6.40 Camp Supplies $ 8.64 Total $ *Based on 2012 actual costs.