Introduction to PowerPoint PowerPoint Foundation

What is PowerPoint 2000? On-screen Presentation Overhead Transparencies 35mm Slides Notes Outlines Handouts Even Banners of Web sites!

Starting PowerPoint There are many different ways of starting PowerPoint

The opening PowerPoint screen Used to open an existing presentation or to create a new presentation

PowerPoint and Microsoft Office PowerPoint is part of the Microsoft Office suite and as such is able to share information freely with Word, Excel and Access

Slides and Presentations

Opening an existing presentation

Saving a presentation Ctrl+S

Closing a presentation and exiting PowerPoint Alt+F4 will exit PowerPoint

The PowerPoint Screen & Views PowerPoint Foundation

The Standard Toolbar

The Formatting Toolbar

Status Bar The Status Bar provides information about: –The PowerPoint view you are in –The slide you are editing –The design you are using Allows you to change the Template Design and run the spell checker

The View Icons You can work on your PowerPoint presentation in a range of different views: –Normal –Outline View –Slide View –Slide Sorter View –Slide Show

Normal View

Outline View

Slide View

Slide Sorter View

Slide Show View

Using AutoLayout PowerPoint Foundation

Choosing an AutoLayout When you add a new slide to a presentation you are prompted to select from a range of different slide layouts, such as a “Title Page”, or a “Bulleted Page”

The Title Slide

Bulleted List

Two Column Text

Table

Text and Chart

Organization Chart

Chart (i.e. Graphs)

Text and Clipart

Blank

Using the AutoContent Wizard PowerPoint Foundation

Starting the AutoContent Wizard

Selecting a Presentation Type within the AutoContent Wizard

Presentation Type

Presentation Title, Footers, and Slide Numbers

Completing the Wizard

The Finished Presentation

The Presentation Content

Creating a Simple Text Slide PowerPoint Foundation

Creating a New Blank Presentation

Selecting a Slide Layout

Simple Text Slide Click with the Left mouse button and enter slide title Click and type in the information that will make up your first bullet point, press Return to enter next bulleted point TIP To insert a space between bullet points use Shift+Return

To Insert a New Slide You can insert a new slide at any time when creating or editing a presentation

Deleting and re-ordering slides within a presentation Make sure that you can: –Select a slide –Delete a slide –Re-order the slides within your presentation

Manipulating slides in Outline View Make sure that you know how to: –Move slides/bullets –Reduce the view of a slide to title only –Expand a collapsed slide –Collapse all slides –Expand all slides –Create a Summary Slide –Toggle 'Show Formatting' display

Creating Notes for your Slides In Normal View enter accompanying notes for each slide in the Notes section

Formatting and Proofing Text PowerPoint Foundation

Formatting Options

SELECT! then DO! REMEMBER To format text you should first select the required text Then apply the formatting

Text Formatting Sample textnormal Sample textBold Sample textItalic Sample textUnderlined Sample textShadowedSample textShadowed Sample textRed Sample textBold, Italic, Underlined and Red

Pictures and Backgrounds PowerPoint Foundation

The Drawing Toolbar To display this toolbar, click on View, select Toolbars, and select Drawing

Using the Drawing Tools Allows you to create and manipulate drawing objects

AutoShapes Click on the AutoShapes button on the Drawing toolbar to display the AutoShapes menu To adjust the shape further, select the shape and drag the adjustment handles

Using Clipart A wide range of Clip Art is available –There is even more on the Microsoft Office installation CD- ROM or available from the Internet!

Selecting Objects It is important to know: –How to select a single object –How to deselect a selected object –How to select more than one object at a time –How to select objects using the Selection Tool –How to select all the objects on a slide To select all objects: Press CTRL+A To select multiple objects: Press the SHIFT key and click on the next object you wish to select To select a single object: Click on it To deselect objects: Click on the selected object whilst holding down the SHIFT key

Grouping and Un-grouping Objects Grouped objects are treated as one single object To group objects: –Select the objects you wish to group –From the Draw menu, select Group To ungroup objects Select Ungroup from the Draw menu

Re-sizing Objects Right click on the object From the shortcut menu, select Format and click on the Size tab on the dialog box displayed

Aligning Objects Select the objects to be aligned Click the Draw icon on the Drawing toolbar to display the Draw menu. Select Align or Distribute to display the alignment sub-menu. Effect of aligning to the right

Moving Objects Drag and drop, using the mouse Select the object Keep the left hand mouse button depressed Move the mouse pointer to the desired location Release the mouse

Rotating Objects Objects can be rotated as individual objects, or as groups or multiple selections –Select the object (or group) you wish to rotate –Click on the Free Rotate tool on the Drawing toolbar –Place the Free Rotate pointer over one of the object’s re-size handles –Drag the pointer and rotate the outline of the selection to the position you require You may also use the Rotate or Flip command within the Draw drop down menu, which also allows you to Rotate Left or Rotate Right by 90 degrees

Cutting, Copying, Pasting and Duplicating Cut, Copy and Paste –Objects can be cut, copied and pasted using icons on the Standard toolbar (or Edit menu commands) –Whenever you use the cut and copy commands, a copy of the object is placed on the Clipboard Duplicating –When you duplicate an object, a copy of it is not stored on the Clipboard –Duplicating an object means that you make a copy of it which is placed on the slide, slightly offset from the original object Duplicate Keyboard shortcut: Ctrl+D

Moving Objects Forwards and Backwards The placement of objects can be modified using: –Bring to Front –Send to Back –Bring Forward –Send Backward Frog in front Frog behind

Applying and Creating Color Schemes From the Format menu, select Slide Color Scheme

Adding a Custom Background Allows you to add a background that will suit your presentation Choose from –Shaded –Patterned –Textured –Picture –Other Color

The Format Painter This allows you to copy formatting information from one object to other Double click to allow multiple copies of the formatting to be applied to objects

Printing a Presentation PowerPoint Foundation

How do you want to print your Presentation? Slides Handouts Notes Pages Outlines

The Print Dialog Box

Creating and Running a Slide Show PowerPoint 2000 Foundation

What is a Slide Show? You may want to run your presentation as an electronic slide show from your computer –Each slide in your presentation, along with its text, art, and graphics, takes up the whole screen –All other screen elements are hidden

Navigation Through a Slide Show You need to be able to move forwards and backwards through your on- screen slide show This allows you to take questions and be more flexible

Slide Show Transitions Change to Slide Sorter view by clicking on the Slide Sorter button Select Slide Transition from the Slide Show menu

Slide Show Timings Each slide in your slide show can have a different timing applied to it The timings you set for each slide appear below the slide in Slide Sorter view

Slide Show Annotations It is possible to add freehand annotations to draw attention to a particular part of the slide

Hidden Slides Select the slide(s) you wish to hide –The slide will be hidden during a slide show –In Slide Sorter view an icon appears below the slide, which contains the slide number with a line through it, to indicate that it is hidden

What are Animation Effects? Animation effects allow you to add a range of special effects to your slide shows! –Drive-in Effect –Flying Effect –Camera Effect –Flash Once –Laser text Effect –Typewriter Text Effect –Reverse Text Build –Drop-in Text Effect The Animation Effects Toolbar

Drive-in Effect The selected text or object “drives in” from the right This is accompanied by the sound of a car! Toolbar icon

Flying Effect The selected text or object “fly in” from the left This is accompanied by a “whoosh” sound Toolbar icon

Camera Effect The selected text or object “opens” in an effect that simulates the opening of a camera lens

Flash Once The selected text or object “flashes” once when the slide has finished building This slide contains a number of objects that will flash once

Laser Text Effect The selected text or object will “fly” from the top, right of the slide This is accompanied by a “laser” sound If you apply this effect to text, then each letter appears, letter by letter(flying in from the top, right)!

Typewriter Text Effect The selected text is displayed character by character, as if it were being entered from a typewriter

Reverse Text Build The selected text will “fly” up from the bottom of the screen When used on a bulleted list, the last line is displayed first and the first line is displayed last

Drop-in Text Effect The selected text “drops in” from the top of the screen Text is display one word at a time

Meeting Minder Allows you to take minutes or add items to an action list while you run a slide show (or editing a slide)

Slide Show Shortcuts Press F1 during the Slide Show to display the shortcuts In Slide Sorter mode click on the Transition icon to preview the transition effect for that slide