1. Core: Desktop Publishing
Technology
ICT
Core: Desktop Publishing

2. Desktop Publishing
Desktop Publishing - assembly centres for text, graphics etc
Starting a Publication: 
Start Microsoft Publisher
Click Blank Page Sizes  

3. Desktop Publishing Select A4 Portrait from the resulting window
Click the Create Publication button at the bottom-right of the screen

4. Desktop Publishing
Blank publication - before you add any text, it is important to set up the page
This involves:
Setting the correct units of measure
Setting the page size
Setting the layout guides
Units of measure:
Click the Tools menu and select Options
Set the units to Centimetres

5. Desktop Publishing Setting layout guides
Click the Arrange menu and choose Layout Guides
Set the Margins
Click OK
Tip cm suits most printers and looks well when printed. The publication is now set up and ready to receive text

6. Desktop Publishing Publisher terms
Publisher uses special terminology to describe the component parts of a publication:
Elements - Anything created in Publisher itself is an element. This includes text, WordArt, tables, clip art, lines and boxes etc
Objects: - Anything imported into Publisher. This includes AutoCAD or AutoSketch drawings, images from the Internet, a scanner or digital camera etc
Frames - Elements or objects in Publisher are placed in frames. Frames are specific to the item being placed - text must be placed in a text frame etc. Frames can be moved and resized

7. Desktop Publishing Creating frames Click the appropriate frame tool
Click the appropriate frame tool
Position the mouse pointer at the upper-left position
Drag the frame to size
Release the mouse button
Tip - Hold down the Shift to drag a square frame
Resizing frames
Moving frames

8. Desktop Publishing Frames
All elements and objects in Publisher are placed in frames
You can change the look of frames by:
Adding Borders and BorderArt
Adding Shadow
Adding Fill Colour, Patterns and Gradients
Layering and Grouping frames

9. Desktop Publishing Adding Borders Select the frame
Select the frame
From the Format menu, select Text Box
Select your options for Border Thickness and Colour
Click OK

10. Desktop Publishing Adding BorderArt Select the required frame
Select the required frame
Click the BorderArt button in the Format Text Box dialog box
Select a border from the list
Click OK

11. Desktop Publishing Adding Shadow
Tip: - For shadow to work correctly, the frame must be filled with a colour. If the frame appears white in colour, still fill it with white as frames are transparent in Publisher.
Select the frame
Select the Shadow button from the toolbar
Choose Shadow Settings to adjust the colour of the shadow etc

12. Desktop Publishing Adding patterns and gradients Select the frame
Select the frame
From the Format menu, select Text Box
 Choose a Fill Colour from the drop down box. There are more colours available by selecting the more colours option
To add a Fill Effect, choose the fill effects option. This gives the option of filling with a pattern, gradient, texture etc

13. Desktop Publishing Layering frames
Frames are layered in the order they were created. It is possible to rearrange this ordering: 
Select the frame
From the Arrange menu, select Order and arrange the frames:
- Bring to Front - move the frame to the top of the stack
- Send to Back - move the frame to the bottom of the stack
- Bring Forward - move the frame one position up the stack
- Send Backwards - move the frame one position down
Steel Girder
Text Frame on top
Picture Frame on top

14. Desktop Publishing Grouping frames
When you create several frames, such as a graphic and caption, you can group them together and they will behave as one frame. Grouped frames will resize in proportion and can be moved as one frame:
Click the Selection tool - drag a selection box around the frames
Click the Group button at the bottom of the selection box
Tip - select individual frames by holding down the Shift key and selecting frames in turn. To Ungroup frames, select the group and click the selection button
Grouped
Ungrouped

15. Desktop Publishing Text
Every element or object inserted into Publisher is placed in a Frame
The frame type is determined by the type of element being inserted.
To create a text frame:
Click the Text Frame tool
Using the mouse, Drag the frame to size
The size and position can be changed later
Set the Zoom to 100% on the toolbar.
Start typing your text
Tip - The F9 key toggles between 100% and the current zoom setting

16. Desktop Publishing Formatting text
Formatting text means changing it’s appearance. The techniques used are:
Setting font type, size, emphasis or colour
Setting text alignment
Setting line spacing
Setting bullets or numbers
Setting font type and size
Select the text - drag the mouse pointer over the text
Set the font type and size from the drop down lists

17. Desktop Publishing Setting text emphasis Select the text
Select the text
Click on Bold, Italic and Underline as required
Setting text colour
Click the Font Colour button and choose a colour
If the colour you want is not visible, click on More Colours to see the full range

18. Desktop Publishing Setting text alignment
When you drag a text frame, the alignment is automatically set to Left Aligned. This is suitable for most situations:
Select the text
Click the required alignment button
Setting line spacing
Click the Format menu and select Paragraph
In the Line Spacing area, set the line spacing and click OK

19. Desktop Publishing Setting bullets and numbers
Type the list and select it
Click the bullet or number button as required
Tip - You can choose bullet or number type by clicking the Format menu and selecting Bullets and Numbering. The text must be selected before choosing the command from the menu

20. Desktop Publishing WordArt
WordArt is used to create special effects using text
Publisher treats WordArt as a graphic element and so it can be:
Filled with a colour or pattern
Rotated and resized
Made to follow drawn objects
Set to any of several predefined shapes
Adding WordArt
Click on the WordArt button
The WordArt Gallery appears
Select the required WordArt style and click OK

21. Desktop Publishing The Edit WordArt Text box appears Type your text
Format the WordArt
Click the OK button
The WordArt appears as a graphic and can be resized and moved to suit

22. Desktop Publishing The WordArt Toolbar appears. Using it, you can:
Edit text
change the appearance using the gallery
format the WordArt
change the shape etc

23. Desktop Publishing Creating a table
Click the Table button and drag a frame
The table dialog box appear
Choose the number of Rows and Columns you require
Publisher provides predefined table formats and you can select one in the Table
Format window and see a preview in the Sample window
Click OK
Enter the information into the table and format as required

24. Desktop Publishing Adjusting cell size
Position the cursor on a gridline
Drag the cell to size
Printing the guidelines
Cell guidelines do not automatically print. You must convert them to borders.
Select the entire table
Click the Line/Border Style button on the toolbar
Select More Lines from the Drop Down menu
Select Grid from the Presets section

25. Desktop Publishing Merging table cells
Merged cells will behave as a single cell.
Select the cells
Select the Table menu and Merge Cells
Adding rows or columns
Click in a cell next to where you want the columns or rows inserted
From the Table menu, choose Insert and select rows or columns

26. Desktop Publishing Graphics Inserting Clip Art
Inserting Clip Art
Publisher comes with an extensive range of Clip Art.
From the Insert menu, choose Clip Art
Type a keyword into the Search For box
Click Go
Choose from the results

27. Desktop Publishing From File Drag a Picture frame
Drag a Picture frame
From the Insert menu, select Picture and From File
Find the picture using the dialog box

28. Desktop Publishing From the Internet
Microsoft maintains an extensive Clip Art collection online. This can be accessed from Clip Art if you have an Internet connection.
Open Clip Art (Insert menu, choose Clip Art)
Click the Clips Art on OfficeOnline link
The Microsoft web site opens and connects you to the clip art gallery.
Set the search parameters and download the clip art

29. Desktop Publishing From a scanner or camera
From the Insert menu, choose Picture, From Scanner or Camera an select the scanner from the list
Select the device you intend using. You are now ready to use the device to import an image
The software for the selected device opens
Use the software to import the image

30. Desktop Publishing Drawing Tools
These are used to add lines, ovals, boxes and other shapes. Simply select the required tool and drag the shape. Size and position can be changed later.
 To add lines
Click the Line tool
Drag the line to the required size
Move the line to position if necessary
To add Arrows
Click the Arrow tool
Tip - Hold down the Shift key to draw straight lines or lines at 45°

31. Desktop Publishing To Edit lines
With the line selected, choose AutoShape from the Format menu
Set your options and click OK

32. Desktop Publishing To add Ovals and boxes Click the Oval or Box tool
Click the Oval or Box tool
Drag to size
Move to position if required
Format for fill colour, outline colour and thickness as for lines
Tip - Hold down the Shift key to drag a perfect circle or square.
To add AutoShapes
Click the Shape tool
Choose the required category
Choose the required shape
Drag the shape to size
Move to position if necessary

33. Desktop Publishing The Background
Pages in Publisher are stored in an area called the Foreground
Publisher provides another area, called the Background, where you can place elements or objects that will appear on every page
A blank background is automatically created when Publisher is started
To move to the background
Select the View menu
Select Master Page
Tip - Alternatively, you can use the CTRL+M keys to toggle between the foreground and the background

34. Desktop Publishing
Foreground pages in Publisher are like transparency sheets placed on top of the background
The elements or objects on the background can be seen through the transparent foreground sheets
What goes on the background
Page numbers which will increment on the foreground pages
Headers, footers or sidebars you want on all foreground pages
Graphics or text you want on all foreground pages
Foreground page
Background

35. Desktop Publishing To insert page numbers Go to the background
Go to the background
From the Insert menu, select Page Numbers
Publisher inserts the page number mark (the hash symbol #) which only appears on the background
It is replaced by the appropriate page numbers on the foreground pages.
Add any text you require before the hash symbol (Page etc)
Format the text as you would any other text
Return to the foreground