Window-1: [ Self-Assessment Exercise Dr. Md. Mozahar Ali Professor, GTI, BAU, Mymensingh & AIF Management Consultant HEQEP, UGC mail:mozahar55@yahoo.co.uk; Cell No.:88-01711391190

Self-Assessment Exercise Discussion points: Concept & definition Objectives & purpose Procedure & process schedule Components/Criteria at program level SA Lay-out of SA report

Accreditation Council (Auto) QAA / Dept. (Govt./NGovt.) Ministry of Education Accreditation Council (Auto) U G C QAA / Dept. (Govt./NGovt.) University QA Cell Academic Units (Program/Degree) Self-Assessment

Self-Assessment (SA): Definition SA is a systematic process of gathering, reviewing and using important quantitative and qualitative data and information from multiple and diverse sources about educational programs, for the purpose of improving student learning, and evaluating whether academic and learning standards are being met. SA is an assessment conducted by the institution to evaluate whether programs meet their educational objectives and outcomes with the purpose to improve program’s quality and enhancing students learning.

Self-Assessment (SA): Definition Self-Assessment … refers to a comprehensive, systematic and regular review of a ….. study program’s activities and results. The SA process allows the organization to discern clearly its strengths and areas in which improvements are required and culminates in planned development actions which are then monitored for progress and achievement.

SELF –ASSESSMENT/Evaluation SA/SE of a study programme (undergraduate/postgraduate) is the first step in the process of external quality assurance & accreditation. Training Workshop for Self Assessment - Prof. Colin N. Peiris

Self-Assessment & Accreditation Quality Self-Assessment

Self Assessment: Desired Outcome To be proactive than reactive. Initiate improvements to achieve academic excellence. Systematize the process of Self-Assessment. To be current and take a leadership role in the country. Assist in preparing professionals of tomorrow.

How to improve the QUALITY? Improvement Plan Self- Assessment QUALITY is improved How to improve the QUALITY? Implementation Data Processing Data Collection Data Analysis Writing the SAR Training Workshop for Self Assessment - Prof. Colin N. Peiris

SELF -ASSESSMENT Institution initially provide Judgments on Academic Standards and the Quality of the Programs, through Self-Assessment. Programs are Judged according to the Intended Aims & Learning Outcomes stated in SAR. Training Workshop for Self Assessment - Prof. Colin N. Peiris

Objectives of Self-Assessment Maintain and continuously enhance academic standards+ Enhance students’ learning Verify that the existing programs meet their objectives and institutional goals Provide feedback for quality assurance of academic programs Prepare the academic program for review by discipline councils

SELF–ASSESSMENT Purpose of SA is Not to Prove, but to Improve Should involve all the Stakeholders Should consider both the Strengths & Weaknesses of Programs. Training Workshop for Self Assessment - Prof. Colin N. Peiris

Impact of Self-Assessment Quality  SA + Teamwork + External Support Expected Condition SA + Teamwork With SA + Own Capacity Present condition Without SA Time  Training Workshop for Self Assessment - Prof. Colin N. Peiris

SA Process Schedule: Phases Preparation Phase Implementation Phase External Validation Phase Final SA Report Orientations for Change Management

Self-Assessment Process Schedule A. Preparation Phase A1. Establishment of an Institutional SA Unit A2. Appointment of the Self-Assessment Committee A3. Training and preparation of the SA Committee A4. Resources necessary for SA implementation Human resources. Definition of time allocation for academic and non-academic staff participating in the SA Committee Support staff. Secretarial, data retrieval and processing, surveyors Material resources. Meeting rooms, computers, e-mail, photocopying, communications

SA Process Schedule ............ A. Preparation Phase A5. Preparation of the SA process Limits of the self-assessment Objectives Areas of intervention Quality criteria and performance indicators Selection of the population and/or sample Preparation of information gathering instruments Steps and chronogram Expected difficulties and consequences; remedial actions

SA Process Schedule ................ A. Preparation Phase A6. Selection and designation of external peer visitors Potential external peer visitors should be prospected and contacted at the beginning of the SA process. Accidental “last minute” peers should be avoided. A7. Information and motivation phase Meetings with all relevant stakeholders that relate to the program The SA plan should be explained clearly and completely Meetings for university officials, academics, undergraduate and post-graduate students, non academic staff and workers The SA plan should be communicated through written & electronic means and a specific Internet web page be designed and provided.

SA Process Schedule ................ B. Implementation Phase B1. Information gathering Crucial in SA, but requires a lot of work and time. Sub-committees will gather information B2. External peer visit planning Contact sufficient time ahead B3. Organization and tabulation of the information Organization of quantitative data Results from structured discussions B4. Analysis of results Usually SWOT analysis is recommended; Validation, analysis of results and exploration of recommendations are sought from the participating academic community.

SA Process Schedule ................ B. Implementation Phase B5. Preparation of the Internal SA Report   The SA Committee will prepare the Internal SA Report B6. Presentation of the Internal SA Report to the authorities  B7. Socialization of SA results   The SA Report should be shared and discussed with the university and academic community; B8. Delivery of the Internal SA Report to the external peers The Internal SA Report should be sent to the institutional SA Unit and external peers at least one month before their site visit.

SA Process Schedule ................ C. External Validation Phase   C1. Planning of the external peer site visit Preparation of the agenda and site visit by SA Unit Discussion of the agenda with the external peers C2. External peer visit   Minimum of three working days visit C3. External SA Validation Report

SA Process Schedule ................ D. Final Self-Assessment Report SA Committee should prepare Final SA Report Final Report will integrate External Validation Report with Internal SA Report E. Orientations for Change Management SA ends with the Final SA Report SA report is considered as a Preliminary Improvement Plan.

Components/Criteria of program level SA 1. Curriculum Design, Content and Review 2. Teaching, Learning and Assessment Methods 3. Quality of Students including Student Progress and Achievements 4. The Extent and Use of Student Feedback 5. Postgraduate Studies 6. Peer Observation 7. Skills Development 8. Academic Guidance & Counseling

SA needs codes of practice

SA Report – Layout Introduction Aims, Learning Outcomes and Program Details Students, Staff and Facilities Curriculum Design, Content and Review Teaching, Learning and Assessment Methods Quality of Students including Student Progress and Achievements The Extent and Use of Student Feedback, Qualitative & Quantitative Postgraduate Studies Peer Observation Skills Development Academic Guidance and Counseling Appendices (if any) [~ 40 pages] Training Workshop for Self Assessment - Prof. Colin N. Peiris

About University, Faculty, Dept Vision & Mission of the Dept/Program 1. INTRODUCTION (~ 1 page) About University, Faculty, Dept Vision & Mission of the Dept/Program Any other relevant information Training Workshop for Self Assessment - Prof. Colin N. Peiris

2. AIMS, LEARNING OUTCOMES & PROGRAM DETAILS (~ 3 pages) What the Dept aims to achieve by delivering the Program(s) Learning Outcomes Level of achievement expected from students Brief Summary of Programs to be reviewed Training Workshop for Self Assessment - Prof. Colin N. Peiris

STUDENTS, STAFF & FACILITIES (~ 3 pages) Brief Summaries about - Students (Numbers, Profile on Gender, Geographical Distribution, Z-score etc.) - Staff (Designation, Qualifications, Year Appointed, Responsibilities etc.) - Facilities to support teaching & learning process (Lecture theatres, Lab facilities, Library provision, IT facilities, Office Space etc.) Training Workshop for Self Assessment - Prof. Colin N. Peiris

CURRICULUM DESIGN, CONTENT AND REVIEW Effectiveness of Curriculum in achieving the Learning Outcomes Programs are at a Suitable Academic Level Curriculum facilitates Progress to Employment and/or Further Study Training Workshop for Self Assessment - Prof. Colin N. Peiris

CURRICULUM DESIGN, CONTENT AND REVIEW How often the Curriculum is Reviewed by the Dept.? How Student Feedback, Comments from Examiners and Employer Views are taken into account in Reviewing Curriculum? Training Workshop for Self Assessment - Prof. Colin N. Peiris

TEACHING, LEARNING AND ASSESSMENT METHODS Teaching, Learning & Assessment Strategy Does it enable Students to Achieve Intended Learning Outcomes? Are Learning Outcomes & Assessment Requirements Clear to Students and Staff? Is Student Workload Balanced and Reasonable? Training Workshop for Self Assessment - Prof. Colin N. Peiris

Training Workshop for Self Assessment - Prof. Colin N. Peiris

6. QUALITY OF STUDENTS INCLUDING STUDENT PROGRESS AND ACHIEVEMENT Recruitment & Admission Procedure Progress and Completion Student Achievements Do Statistics show that Aims & Learning Outcomes for the Programs under Review are being achieved? Do Students' First Destinations reflect an Appropriate Level of Achievement? Training Workshop for Self Assessment - Prof. Colin N. Peiris

7. THE EXTENT AND USE OF STUDENT FEEDBACK, QUALITATIVE & QUANTITATIVE How Student Feedback is obtained and at what Intervals? Is there Evidence that action is taken in Response to Issues raised by Students? How do Students know that action is taken in Response to the Feedback they provide? Training Workshop for Self Assessment - Prof. Colin N. Peiris

8. POSTGRADUATE STUDIES What are the Supervisory Arrangements for PG Students? Are Staff Numbers and their Experience sufficient to support them? What Research Facilities exist in the Dept? What are the Funding Arrangements for PG Training Workshop for Self Assessment - Prof. Colin N. Peiris

9. PEER OBSERVATION Do Staff perceive the Peer Observation Process to be helpful in enhancing Teaching Quality? Does the Dept has a Procedure for Observing Teaching? Does this apply to All Staff, including Temporary and Visiting Staff? Any Informal Ways and Means? Training Workshop for Self Assessment - Prof. Colin N. Peiris

10. SKILLS DEVELOPMENT What are the Skills the Dept intends Students to acquire? Are these clearly expressed in Student Learning Outcomes? Does the Dept has a Strategy for Skills Development as Part of the Curriculum? If not, are there Special Modules dedicated to Student Skills Development? Is there Evidence that the Dept. takes account of Employer Feedback in this area? Training Workshop for Self Assessment - Prof. Colin N. Peiris

11. ACADEMIC GUIDANCE & COUNSELING What is the Dept's Strategy for providing Effective Academic Guidance and Counseling to Students? Is there Evidence that Students' Progress & Achievement is enhanced by the Academic Guidance they receive? Are there good Links between the Dept and any Other Student Support Services available in the University? Training Workshop for Self Assessment - Prof. Colin N. Peiris

12. Few more Sections of SA Report Recommendations, including those who should assume responsibility and date of completion for all recommended activities. Included must be a statement on how the same will be monitored. Comments on the usefulness and efficacy of the SA exercise, and in the light of the experience, suggestions on how it might be undertaken in future. Date and period of next SA exercise.

Self-Assessment Exercise What is SA? Why should we conduct SA? What are the phases/steps of SA? What are the components/ criteria of SA? What are the contents of a SA report?

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