Payroll Personnel System WEB PAN University of California, San Diego November 2003

PPS WEB PAN Overview UCOP Application PAN Enhancement Work Group “Ideal” Model for PAN (All Campuses) Limited UCSD Customization

PPS PAN Enhancements Userid/ PAN Routing Assign Primary PAN Reviewer Indicator

Add Additional PAN Recipient Userid or Enter Primary Reviewer Indicator Code “P” (Mandatory Only)

PPS PAN Enhancements Assign Urgent PAN Priority Indicator Default “R” (blank), Regular Priority Code “U”, Urgent Priority

For Urgent Priority Enter Code “U”

PPS PAN Presentation No Changes to PAN Inbox (INBX) PAN Format and Detail Text Based Descriptions Color Highlighting Eliminated

Web PAN Overview Presentation of Notifications (organization of changed data) Workflow (adding comments, routing, sorting and retrieval of notifications) Event/Change Definition (simplicity in determining significant changes) Provide a Bulk Notification or PAN Reporting Facility

PAN Enhancement Group Simplify use and audit of review process Make the notifications easier to read Improve (inbox) detail about each PAN Information about when a notification has been reviewed easier to audit

Using Web PAN EmployeeLink Logon using ACT Single Sign-ON (userid and password)

ACT Single Sign-On is not persistent with the WEB PAN application, even though you will use your single sign-on userid (not ) and password to logon. When finished you should always logout of the WEB PAN application completely.

Click Here for WEB PAN OR

Logon With ACT Single Sign-On Userid & Password

Web PAN Main Menu Employee Database (EDB) Inquiry Post Authorization Notification Functions Logout

PAN Inbox Deleting PANs Priority Status (Regular or Urgent) Review Type (Primary Reviewer) Action Type Description Comments (display)

( ! ) Urgent Priority and ( P ) Primary Reviewer Indicators

Notification Detail Comments General Information Appointments and Distributions Reviewers and Status Additional Comments and Fowarding

Additional Comments Reviewer Added Comments Workflow Employee History

Reviewers may add comments to the Notification here

Directory Name Userid Department Reviewer Indicator

Routing Option Selection Inbox Only Routing (default) Mandatory Reviewer Notification Non-Mandatory PAN

Choose Inbox Only or Routing

Notification Selection Date and Time Employee Department Action Type or Code(s) Employee ID Preparer ID Reviewer ID

Click to see codes Choose from directory option Selection Search Criteria

Audit Review Central Offices

PAN Guidelines Review Mandatory reviewers should not be subordinate to the PPS preparer. Preparers cannot be mandatory reviewers for their own work. Mandatory reviewers must review their PANs in a timely manner, generally within 2 business days. Departments will determine reviewer time requirements, per audit policy.

Logout System Timeout Employee Privacy

EmployeeLink Employee History Web PAN Additional Comments Comments Location

Web PAN Additional Comments Indicator

Questions & Wrap-Up PAN Retention WEB Inquiry to Userid Conversion What happened to my PANs? Departmental Security Administrator (DSA)

Thank You :) Contact Payroll or Scott Drummond at for additional questions or assistance.