Tomas Pivoras - EMS experience1 Environmental management systems – experience from Lithuania Tomas Pivoras Kaunas University of Technology

Tomas Pivoras - EMS experience2 EN ISO 14001:2004 certification 237 certified companies in accordance to requirements of EN ISO 14001:2004 ( )

Tomas Pivoras - EMS experience3 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement

Tomas Pivoras - EMS experience4 Practical reasons for implementing EMS Client requirements; Foreign owners’ requirement; Participation in public purchase; Competition; Marketing tool; Financing for EMS implementation (few years ago); EU funds; …

Tomas Pivoras - EMS experience5 Major issues usually covered by EMS Use of energy resources; Fuel consumption; Use of raw materials; Water consumption; Waste water quality and discharges; Chemicals control; Waste management; Improving working environment; Emissions to atmosphere; Risk management.

Tomas Pivoras - EMS experience6 General practice Usually (95%) EMS are integrated with quality management system (QMS); Usually ~70% of documentation is integrated into QMS documentation. It is not very popular among small and micro companies; In most of companies (70%) management representative is the same person as quality management representative.

Tomas Pivoras - EMS experience7 General positive improvements after implementation of EMS Systematic analyses of environmental issues; Systematic management of environmental problems; Improved legal compliance; Clear organization structure, responsibilities and documentation; Pollution prevention measures helps to save energy and resources.

Tomas Pivoras - EMS experience8 General problems Some EMS are very formal – paper systems; EMS just to get certificate; EMS is additional system not a part of general management system; EMS is functioning only before certification, later it is forgotten; Real work only few weeks before the audit; …

Tomas Pivoras - EMS experience9 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement

Tomas Pivoras - EMS experience10 Policy ~ 60% is integrated with QMS policy; Positive improvements  Clear focus on major aspects;  Clear strategy for company and for external parties; Problems  Policy is too formal;  Lack of real guidelines for environmental objectives;  Is not relevant for the company.

Tomas Pivoras - EMS experience11 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement

Tomas Pivoras - EMS experience12 Planning Procedures  Separate environmental procedure for identification of aspects;  80% separate environmental procedure for identification and management of legal requirements;  80% separate environmental procedure for setting objectives, targets and programs; Records  List of aspects, forms for significance evaluation, approved list of significant aspects;  List of appropriate legal and other requirements;  Environmental program covering objectives, targets and action plans.

Tomas Pivoras - EMS experience13 Planning Positive improvements  Complete description of existing environmental aspects;  Clear definition of the most significant problems;  List of appropriate legal and other requirements;  Clear and approved major objectives and targets;  Systematic and planed environmental improvements. Problems  Not all aspects are identified, especially for products and services;  Lack of LCA thinking;  Insufficient data on aspects;  Significance evaluation too formal;  Insufficient analyses of legal and other requirements;  Other requirements are not included;  Insufficient communication of legal requirements to employees;  No real calculations before setting objectives and targets;  Objectives and targets are not measurable.

Tomas Pivoras - EMS experience14 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement

Tomas Pivoras - EMS experience15 Implementation & operation Procedures and documentation  Integrated environmental and QMS manual;  Separate environmental procedures for emergency preparedness (some times for operational control and communication);  For improving operational control – procedures for waste management and chemicals control (some times for energy saving);  Other management elements are usually integrates into QMS procedures;  General organizational structure and personal instructions; Records  General training plans and records;  Records on environmental enquires;  General records of documentation control;  Identification of need for operational control measures;  List of possible emergency situation and emergency preparedness plans.

Tomas Pivoras - EMS experience16 Implementation & operation Positive improvements  Clear structure and responsibilities;  Clear and systematic documentation;  Better awareness and motivation of employees;  Clear procedure for management of environmental enquires and communication with external parties;  Clear procedure for management of environmental issues (waste, chemicals);  Better and safer working conditions;  Clear procedure for liquidation of emergency situations;  Preventive measures. Problems  Lack of real environmental training and practice;  Pure internal communication;  Passive tracking of external interested parties opinion;  Insufficient environmental procedures;  Insufficient and very formal emergency preparedness.

Tomas Pivoras - EMS experience17 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement

Tomas Pivoras - EMS experience18 Monitoring & Corrective Actions Procedures  Separate environmental procedure for monitoring, measurements and tracking environmental performance;  Integrated procedures for management for nonconformance, corrective actions, records and audits; Records  Monitoring plan, environmental performance indicators, measurements records;  Records of nonconformance's, correctives and preventive plans;  Lists of records;  Audits programs, questioners, nonconformance's, audit reports.

Tomas Pivoras - EMS experience19 Monitoring & Corrective Actions Positive improvements  Clear structure of measurements;  Systematic monitoring and analyses of environmental issues and performance;  Clear procedure for management and correcting of nonconformance’s;  Clear structure of environmental records;  Systematic self control and analyses using internal audits. Problems  Lack of real performance and environmental situation tracking;  Nonconformities are not identified and recorded;  No real preventive actions;  Insufficient and very formal compliance analyses;  Audit programs and questioners are not relevant;  Audits are too formal.

Tomas Pivoras - EMS experience20 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement

Tomas Pivoras - EMS experience21 Management Review Procedures  Integrated procedure for management review; Records  Data and reports for management review;  Management review protocols;  Plans for improvements.

Tomas Pivoras - EMS experience22 Management Review Positive improvements  Systematic analyses and summarizing of data on environmental performance;  Systematic analyses of environmental performance by management;  Management gets “in touch” with environmental problems;  Management gets real understanding about environmental performance trends;  Management decisions and plans for improvements. Problems  Insufficient analysis before management review;  Insufficient data for decision making;  Management review is too formal, too brief;  No real decisions concerning EMS improvement;  Pure communication of management review results.

Tomas Pivoras - EMS experience23 Need for competence on Environmental impacts; Potential emergencies and environmental threats; Understanding of existing risks (chemicals, emissions, waste); Pollution prevention; Environmental management tools (LCA and others); Requirements of legislation; Environmental and CP assessment; Tracking environmental performance.