New Member Orientation Workshop One

WELCOME NEW MOTHER MEMBERS ! Jack and Jill of America, Inc. endeavors to be the premier family organization in America focused on youth leadership and development. As National Vice President, I welcome you on behalf of the National Executive Board as new members of our wonderful organization. The following presentation is intended to provide our newest members with an orientation that will serve as a basis for your understanding of the J&J organization. It is also intended to provide a foundation to ensure your tenure in J&J will be fulfilling, valuable and rewarding. Long live Jack and Jill! Tamara Turnley Robinson National Vice President 2010 - 2012 “Achieving Excellence, Inspiring Greatness, Motivating Our Youth to Lead and Serve”

NOTE TO CHAPTER PRESENTER: All new members, legacy and voted-in, must attend an orientation workshop prior to initiation. New member initiation must occur by May 31. The following presentation, New Member Orientation Workshop One has been prepared for your use. It covers the following topics: Brief Jack and Jill History Overview of Jack and Jill Facts and Timeline Jack and Jill Organization and Structure National Regional Auxiliary Groups (Associates & Fathers) Chapter (please customize for your chapter) Jack and Jill Governance Jack and Jill Foundation Overview New Member Success Factors The New Member Orientation Workshop Two presentation will cover the following topics: Jack and Jill Financial Considerations Jack and Jill Programming Considerations Detailed Chapter Information

Agenda Jack and Jill of America, Inc. Auxiliary Groups History Organization and Structure National Regional Chapter Organization Facts & Timeline Governing Documents Auxiliary Groups Jack and Jill of America Foundation New Member Success

History Founded in January 1938 with 20 founding mothers in Philadelphia, Pennsylvania by Marion Stubbs Thomas Initial rapid growth in Northeast Incorporated in 1947 in Delaware as a non-profit organization Currently over 200 Chapters, in 37 states in all regions of the country from Maine to Alaska Over 9,000 mothers, and 30,000 Family Members

Jack and Jill of America, Inc. The objects of our nonprofit organization are: To create a medium of contact for children which will stimulate growth and development To provide for children a constructive educational, cultural, civic, health, recreational and social program The aims of our organization are: To aid mothers in learning more about their children by careful study. To seek for all children the same advantages which we desire for our own. To support all National legislation aimed at bettering the conditions of all children. Our Honorary Member Marion Wright Edelman

Jack and Jill of America, Inc. National Jack and Jill Emblem ™: Pledge: “To support the aims of the National Organization Motto: “Let’s work, let’s play, let’s live together” Colors: Pink and Blue Flower: Pink Sweetheart Rosebud WEBSITE: www.jackandjillinc.org

Jack and Jill of America, Inc. 2010 – 2012 National Theme “Achieving Excellence, Inspiring Greatness, Motivating Youth to Lead and Serve!” National Program Thrust AIM for Healthier Lifestyle AIM for Youth Leadership Development AIM for Youth Financial Literacy Recreational and Social Educational Cultural Community Service Legislative

Official Publications Scope – annual publication highlighting the programming activities across the nation ExecuCom – quarterly communications from the National Executive Board Up the Hill – Annual yearbook chronicling Jack and Jill activities Member Manual - Publication that sets forth the history, objectives and policies of the organization Teen Leadership Guide / Financial Literacy Guide – modules of learning used across the nation for youth and teen programming

Organization Structure President Vice President Regional Director Secretary-Treasurer Member-at-Large Chapters Program Director Recording Secretary Corresponding Secretary Treasurer Editor Executive Director Headquarters Staff

National / Regional Role National Organization Serves Needs of Entire Membership Infrastructure Maintains Process, Procedure, Standards Ensures Continuity Provides Organizational Identity Regional Organization Supports National and local Promotes fuller participation and communication between and among chapters Manages the day to day issues in a region Is the first line of escalation for matters that cannot be resolved at the chapter level

National Executive Board 2010-2012 National Officers “Achieving Excellence, Inspiring Greatness, Motivating Youth to Lead and Serve” Tara Joseph-Labrie President, Central Region Tamara Turnley Robinson Vice President, Southeastern Region Allison Copeland Recording Secretary, Mid-Atlantic Region Terri Parker Treasurer, Eastern Region Cheryl Beal Anderson Program Director, Mid-Western Region Jacqueline Nash Corresponding Secretary, South Central Region Brenda Lacy Davis Editor, Far West Region

Structure – The Sevens Central President Eastern Vice President Seven Regions each with a Director, Secretary-Treasurer, Member-at-Large: Central Eastern Far West Mid-Atlantic Mid-Western South Central Southeastern Seven National Officers One Per Region: President Vice President Program Director Recording Secretary Corresponding Secretary Treasurer Editor

Regional Officers National Officer of Region – Represents Region on National Board Regional Director Leads the Regional Officer Team Works Closely with National Officer Responsibilities Delineated in Bylaws Treasurer – Financial Officer Secretary – Official Records and Communications Member-at-Large - Regional Voice on the J&J Foundation Board

Chapters Jack and Jill Chapters Are The Heart of our Organization Currently over 200 chapters across seven regions Chapter Membership Size ranges from 15 to over 100

Chapters PLEASE CUSTOMIZE THIS SLIDE FOR YOUR CHAPTER OVERVIEW Chapter Officers Key Chapter Programs Key Chapter Dates Please note: Detail chapter programming and financial information should be included in the New Member Workshop Orientation II presentation

Three layers of Structure and Accountability Chapter Governed by a Chapter Executive Board Meetings: Monthly chapter meetings Final Decisions ratified by the body Regional Governed by the elected officers of the Region Meetings: Clusters and Regional conference in odd years National Governed by the National Executive Board (NEB) Meetings: National Advisory Council / National Convention

Auxiliary Groups Associates Fathers Auxiliary The Associate Structure was formalized in 1984. Membership category available to mothers who tenure out(graduate) from J&J when youngest child graduates from high school or turns 20 Recognition that graduated mothers are a valuable asset Win-win situation for chapters and associates National Project is: Mothers Away From Home Fathers Auxiliary The Father’s Auxiliary Structure was formalized in 1996 Supporting Role for Chapters Recognition of Pivotal Role of Fathers in the Home Groups Work with Mothers to Define Structure Within Guidelines – Varies

Governance Jack and Jill Governing Documents National Constitution and By Laws Resolutions Member Manual Financial Guidelines National Policy and Procedures Manual Standing Rules of Order (National and Regional) Code of Ethics Chapter Bylaws (must not contain provisions that conflict with the National Constitution and Bylaws or governing documents) It is Very Important to Be Aware of and Understand Our Organizations Governing Documents

June 1 – May 31 – Financial / Program Year Organization Timeline June 1 – May 31 – Financial / Program Year June / July – Regional Teen Conference (yearly) Mothers Regional Conferences (odd years) National Conference (even years) September – Jack and Jill Day & Carole Robertson Day September 30 – National / Regional Per Capita Due January – Founders Day March / April – New Member Elections / New Member Orientation / Chapter Officer Elections May – Black Family Day May 31 – Deadline for New Member Initiation

Membership Requirements Jack and Jill of America, Inc. 2010 – 2012 National By Laws To maintain membership, a member must be in good standing. Good standing means a mother must be active and financial. Active is defined as participating in local chapter activities, sponsoring age-group activities and supporting the Foundation. 1:4 Requirement: An active member shall be required to attend one national convention or one regional conference or one regional area workday or cluster within each four- year period for the duration of her membership tenure. Financial is defined as having paid all chapter, regional and national dues, assessments and fees.

Jack and Jill of America Foundation J&J Foundation chartered in 1968 Further Confirmed Visionary Leaders Commitment to service to children formed the genesis Since inception, J&J, Inc. engaged in significant fundraising and support for a variety of charities but had no voice on their boards J&J Foundation is our Philanthropic Arm, it is OUR Foundation Executive Director – Paid Position Volunteer Board of Trustees, includes officers from Jack and Jill, Inc.

New Member Success Get Engaged Immediately Chapter Committee work builds relationships Volunteer for committee that will match your skills/passion An Informed Member is an Empowered Member Attend Chapter Meetings Regularly Attend Regional and National Meetings Know your governing documents

New Member Success Support Your Chapter Leaders Continue to Focus on Children Personalize the Success of your Chapter Generously Share your Unique Talents, Skills and Resources Focus on Effective Community Outreach Help Manage Chapter Finances Effectively Pay Dues and Assessments on Time Support Regional and National Initiatives

New Member Success Jack and Jill is a Unique Organization The Difference is the Children The Joy and the Challenge are the Children Learn About the Organization Training at Meetings Workday / Cluster Mother Regional Conference (odd years) National Conference (even years) Network with Other Chapters

LONG LIVE JACK AND JILL !