Annual Meeting 1/30/2013

Agenda  Responsibilities of Board Officers  Nominations / Elections  Treasurer’s Report  State of the HOA  2012 Accomplishments / Ongoing Projects  2013 Planned Events  Homeowners Responsibilities  Section Mayors  Questions 2

HOA Board of Directors  Chairman – Chris Hernandez (term ending)  President – Ed Diego  Director – Dave Bryner  Secretary - Sheila Milburn  Treasurer – Sarah Brant (Resigning) Committee Chairs Chris Hernandez: BOD Sarah Brant: Finance Ed Diego: Grounds Dave Bryner: Architectural Control Sheila Milburn: Communications 3

HOA Board Responsibilities  Chairman Preside over meetings Field homeowner complaints Tree removal / Contracts  President Landscaping County issues Builder issues  Director Nominations committee chair Architectural committee chair 4

HOA Board Responsibilities  Treasurer Collect assessments Settlement/House Sales Pay bills Maintains financial records  Secretary Record meeting minutes Schedule meeting rooms Assemble agenda 5

Nominations and Election  Homeowners wishing to hold office Short brief of why the homeowner would like to serve on the Board  Voting by ballot Positions up for election  Board of Directors Member (Chris’s position)  Treasurer (Sarah’s position) 6

2012 Treasurer’s Report Beginning Balance (1/1/2012)$34, Income$51, Subtotal$86, Expenses$58, Ending Balance (12/31/2012)$27,

2012 Treasurer’s Report 8 Income ExpensesTotal Beginning Balance: 1/1/2012 $ 34, Dues/Fees Collection $ 51, BLAP payments $ - $ 51, Subtotal $ 86, Common Area (equipment, trees, fence) $ 29, Lawn Care $ 18, HOA Insurance $ 4, SMECO $ 3, Tree Removal $ Vacant House Upkeep $ Misc General Supplies (web hosting, Yard sale, postage) $ Bank Fees $ National Night Out $ Pet Waste Bag Refills $ - $ 58, Ending Balance: 12/21/2012 $ 27,579.37

Expenses 9

FY Dues  Annual Dues: $144 upcoming fiscal year Fiscal Year: July 1, 2013 to June 30, 2014  Payment schedule is as follows: May 15th dues notice are mailed to homeowners June 15th payment is due to HOA Treasurer July 31st is the final cutoff day we will except payment before a late fee is assessed (Late fees are $10.00)  Please notify the treasurer by June 1st if you have not received a dues notice * Note: Not receiving bill by mail does not relieve your payment responsibilities. 10

State of the HOA  Architectural Fences  2 requested and approved  1 request to raise an existing fence above 6 foot limit was disapproved Decks (3 requested and approved) Front Portico (1 requested and approved) Sheds (2 requested and approved) Pools (1 requested and approved)  Dues 30% homes are past due  Board members will be contacting those homeowners. 11

2012 Accomplishments  Board Member Dave Bryner was elected to full 3-year BOD term  Completed long-term common area development plan Playground Phase 2 was completed Installed rail fence at common area Planted Cleveland Pear Trees Installed Bike Racks Grading and Reseeding Need new photo 12

 Communications Upgrades New Website New list with backup  Signs: Repainted Entrance Signs  Continued use of Woodlawn Lawn Care as landscaping maintainer and expanded service area Accomplishments 13

Completed Greenbrier Park Phase I 14

Playground Phase II (FY 2012) 23January201215

 National Night Out August 7, Events 16 Chris need new pics please:

 Theft/vandalism of homeowners (homes and autos) and from new construction homes (earlier in year)  Several homeowner complaints received  Constant speeding complaints  Animals at large / Missing  General Maintenance (home exterior/lawns)  Tires and other Items left on roadside 2012 Adverse Events 17

2013 Planned Events o Annual Community Yard Sale: June 8 th o Quarterly Meetings: 7 pm Lexington Park Library  January 30, 2013 – Annual Meeting  April 22 nd : Meeting Room B  July 22 nd : Meeting Room A  October 21 st : Meeting Room B o National Night Out: August 6 th o November: BOD Finance Meeting o January 27, 2014 – Annual HOA Meeting 18

Homeowners Responsibilities  Be a good neighbor  Keep home and surrounding area clean and free of debris/clutter  Pick up after your animals (use leash for walks)  Keep grass neatly trimmed (both sides of sidewalk)  Respect your neighbors and their property  Notify the BOD of any violations or nuisances you are unable to resolve  Check the website for news and updates  Police yourself and be familiar with the covenants and restrictions of Greenbrier (e.g. No storing of RVs and boats.)  Get approval BEFORE you build (fence, deck, addition, shed, and etc.) 19

Homeowner Involvement  Volunteers are needed for the following committees: ( Sign up sheets at registration desk) Architectural Communications Welcome Committee  Section Mayors: *Volunteers needed Section Mayor Responsibilities  Liaison between BOD and areas of Responsibility  POC/Guide for neighborhood information  Communicate HOA updates and emergency info See Next Page for area assignments 20

Section Mayors  Section 1: Sandstone/Silver Slate  James Brewington  Section 2: Schwartzkopf  Section 3: Greenway Jaclyn Stielter  Section 4: Sorrel/Festival Jessica Boothe  Section 5: Freedom Run/Greenleaf  Section 6: Willow Woods 21 Need update:

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23 Door Prize Winners