Microsoft Excel 2003 Illustrated Complete A Worksheet Formatting

 Format values  Use fonts and font sizes  Change attributes and alignment  Adjust column widths UNIT C Objectives

 Insert and delete rows and columns  Apply colors, patterns, and borders  Use conditional formatting  Check spelling

Formatting Values  Formatting determines how labels and values appear in cells –Bold, italic, dollar signs, commas, etc.  Formatting does not change the data only its appearance  Select a cell or a range, then apply formatting

Formatting Values (cont.) New date format

Formatting Values (cont.)  Using the Format Painter –The Format Painter allows you to copy all formatting attributes of selected cells and apply to other cells –Use to copy multiple format settings or individual ones

Using Fonts and Font Sizes  A font is the name for a collection of similar characters with a specific design (letters, numerals, symbols, and punctuation marks) –The default font in Excel is 10-point Arial  The physical size of text is called font size –Measured in points 1 point = 1 / 72 of an inch1 point = 1 / 72 of an inch

Using Fonts and Font Sizes (cont.) Font and size of active cell or range

Using Fonts and Font Sizes (cont.)  Inserting Clip Art –Clip art is a collection of graphic images Stored in the Insert Clip Art task paneStored in the Insert Clip Art task pane Clips are media files, including graphics, photographs, sounds, movies, and animations that come with ExcelClips are media files, including graphics, photographs, sounds, movies, and animations that come with Excel –Add clips to a worksheet using the Clip Art command on the Insert menu

Using Fonts and Font Sizes (cont.)  Inserting Clip Art (cont.) –Search for clips using keywords. Enter keyword Results of a clip search Clip collections

Changing Attributes and Alignment  Attributes are styling formats such as bold, italics, and underlining  Alignment determines the position of data in a cell –Left, right, or center  Apply attributes and alignment options from the Formatting toolbar

Changing Attributes and Alignment (cont.) Column headings centered, bolded, and underlined Title centered Bold button Underline button Center button

Changing Attributes and Alignment (cont.)  Rotating and indenting cell entries –Rotate data within a cell by changing its alignment Orientation changes from its horizontal alignmentOrientation changes from its horizontal alignment –Indent data to the left or right within a cell Use the Increase Indent button or the Decrease Indent buttonUse the Increase Indent button or the Decrease Indent button

Changing Attributes and Alignment (cont.)  Using AutoFormat –17 predefined formats –Designed with labels on the left column and top row, and totals on the bottom row and right column –Select data, then click AutoFormat on the Format menu

Adjusting Column Widths  Adjust column widths to accommodate data –Default column width is 8.43 characters wide (a little less than one inch) –One or more columns can be adjusted using the mouse or the Column command on the Format menu

Adjusting Column Widths (cont.)  Change column widths with the mouse –Move the column heading, gray box at the top of each column Resize pointer Column headings that need adjusting

Adjusting Column Widths (cont.)  Specifying row height –Customize row height to improve readability –Measured in points, same unit of measure used for fonts Row height should exceed the font sizeRow height should exceed the font size –Excel usually adjusts row heights automatically

Inserting and Deleting Rows and Columns  Right-click a cell to open the Insert dialog box –Insert a column or row –Shift cells in the active column right or in the active row down  Excel inserts rows above the cell pointer and insert columns to the left of the cell pointer

Inserting and Deleting Rows and Columns (cont.)  Deleting rows and columns –Select the row or column heading, click Edit on the menu bar, then click Delete Inserted row will appear above selected row

Inserting and Deleting Rows and Columns (cont.)  Adding and editing comments –You and other users can add comments to worksheets –Click a cell, click Insert on the menu bar, then click Comment –A small red triangle appears in the upper right hand corner Point to the red triangle to view the commentPoint to the red triangle to view the comment –Click the cell with the comment, click Insert on the menu bar, then click Edit Comment

Applying Colors, Patterns, and Borders  Use colors, patterns, and borders to enhance a worksheet’s appearance. –Add using the Pattern and Borders tabs in the Format Cells dialog box or –Add using the Borders and Color buttons on the Formatting toolbar –Apply to a cell, a range, or to cell contents

Applying Colors, Patterns, and Borders (cont.) Background color Font color

Using Conditional Formatting  Excel can format cells based on specific results –The automatic application of formatting attributes on cell values is called conditional formatting –Values above a certain number can be one color and values below a certain number can be another color

Using Conditional Formatting (cont.)  The Conditional Formatting dialog box –Use logical operators such as “greater than” or “not equal to.” –Define up to three different conditions and apply different formatting attributes

Using Conditional Formatting (cont.) Conditional formatting options

Checking Spelling  Spelling checker scans the worksheet and flags possible mistakes and suggests corrections –To check other worksheets in a workbook, display the worksheet and run the spelling checker again –Add words that are spelled correctly that are not recognized by the spelling checker

Checking Spelling (cont.)  Using to send a workbook –Send as an attachment Click File on the menu bar, point to Send to, then click Mail Recipient (as Attachment)Click File on the menu bar, point to Send to, then click Mail Recipient (as Attachment)

Summary  Use formatting tools to enhance the appearance of a worksheet  Change fonts and font sizes  Adjust column widths  Create conditional formatting  Check spelling