1. SPREADSHEETS – MICROSOFT EXCELBy
Humphrey Kumwembe

2. OBJECTIVES Managing worksheet content Data and Content formatting
Copying, cutting and pasting content
Cell auto fill
Data and Content formatting
Cells
Columns and Rows
Auto formatting
Fundamentals of formulas
Types of formulas
Creating and editing formulas
Auto sum

3. Managing worksheet content
Copy, Move and Paste content/Data
Copy feature – Used to copy data from one area of worksheet to another area in the same or another worksheet.
Select a cell or range of cells and then use the following ways to copy:
Ribbon Clipboard copy icon
Shortcut Ctrl + C
Mini toolbar

4. MINI TOOLBAR

5. Managing worksheet content (Cont..)
Move or Cut feature– Removes data from a worksheet.
Select a cell or range of cells and then use either one of the following to move data:
Ribbon Clipboard copy icon
Shortcut Ctrl + X
Mini toolbar

6. Managing worksheet content (Cont..)
Paste feature – Places data copied or cut on another worksheet area .
Select a cell or range of cells and then use either one of the following to paste data:
Ribbon Clipboard copy icon
Shortcut Ctrl + V
Mini toolbar

7. Managing worksheet content (Cont..)
Auto fill feature:
Automatic filling of data that follows a certain pattern in selected cells
Uses the fill handle
Once data has been automatically filled an auto fill option button is displayed on the right corner of the last selected cells.
There some preset series that are used with a fill handle i.e. Months

8. Data and Content formatting
Cells
Fonts and Text formatting
Found on Home tab, under font Category
Use font styles i.e. Bold, Italic, Underline.
Font Size
Font Color
Borders and shading
Found on Home Tab, under font Category
Borders use borders icon
Shading use fill color
Text alignment
Found on Home Tab, under Alignment Category
Categorized into:
Top, middle, bottom, left, right and center.
Wrap text: This will
Merge cells
Format painter

9. Data and Content formatting (Cont….)
Rows and Columns
Adjusting width and height
Auto-fitting columns and rows
Inserting and deleting columns and rows
Freezing and unfreezing columns and rows

10. FORMULAS
An equation that calculates a new value from values currently in a worksheet.
Three types:
Text based: uses operators like &
Numeric based uses operators like +,-
Follows the BODMAS rule.
Logical based uses comparison operators like > < >= signs

11. FORMULAS (Cont...) Creating and Editing formulas
A formula starts with an = sign
Use a formula bar or cell to create or edit a formula
Made up of elements:
Reference: Cell or range used in the formula
Operators: Symbols that specify the calculation to be performed i.e. +, -, /, *
Constants: Number or text that do not change
Functions: Predefined formula
An example = A1+A3, =A1&A2

12. FORMULAS (Cont...) Auto sum feature
Is a shortcut provided for using the SUM function.
AutoSUM's rules for selecting a range
The order that AutoSUM follows in suggesting a range of data for the function is:
The uninterrupted group of cells containing data above the active cell.
The uninterrupted group of cells containing data to the left of the active cell.
If there is no data in the cells above or to the left, AutoSUM doesn't select a range, but waits for you to do so.

13. FUNCTIONS FUNDAMENTALS
A Function is a predefined formula.
Like a formula a function starts with an equal sign (=).
Syntax: = ‘function name’ followed by arguments.